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Assistant Director of Operations, COMP, COMP-Northwest, CPM

4 months ago

Oregon, United States Western University of Health Sciences Full time

Assistant Director of Operations, COMP, COMP-Northwest, CPM

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the

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link. Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, and relevant qualifications. Function Function

College of Osteopathic Medicine of the Pacific Family Family

Operations Classification Series Title Classification Series Title

Director Full Salary Range Minimum Minimum

$70,000.00 Maximum Maximum

$70,000.00 Expected Pay Scale Minimum Minimum

$70,000.00 Maximum Maximum

$70,000.00 Posting Number Posting Number

A00672 Position Title Position Title

Assistant Director of Operations, COMP, COMP-Northwest, CPM Campus Campus

Hybrid Department Department

1401-COMP Administration Type of Position Type of Position

Administration Job Summary Position provides leadership and analytical expertise to the Office of Operations, for the College of Osteopathic Medicine of the Pacific ( COMP ), the College of Osteopathic Medicine of the Pacific-Northwest ( COMP -Northwest) and the College of Podiatric Medicine ( CPM ). Position will be relied on to provide accurate data and lead the execution of various short-, medium- and long-term projects as deemed necessary to carry out the mission of the Colleges and the University.

Position works under the direction of the Senior Director of Operations,

COMP / COMP -Northwest and the Senior Director of Operations,

COMP / CPM

to oversee the day-to-day business operations of the two assigned colleges including the oversight of assigned staff resources. Knowledge, Skills and Abilities Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Ability to work collaboratively and cooperatively with diverse units and personalities within the college, across the University and with external stakeholders. Ability to provide high quality customer service; maintain professional communication with faculty, campus administrators and industry representatives by providing regular status updates. Ability to maintain confidentiality is essential. Ability to handle detail-oriented assignments with accuracy and consistency, with minimal supervision. Ability to work independently under pressure and know when to seek support from supervisor. Must be organized and independently motivated with the ability to set priorities and meet deadlines. Ability to prioritize multiple projects and assignments simultaneously. Must be able to work in a fast-paced environment and be flexible in job assignments in order to meet departmental and college priorities as well as emerging or unplanned initiatives. Must have excellent verbal and written communication skills. Must be able to interact with senior executives, college deans, faculty, staff and students in a highly responsible and professional manner. Ability to compose non-routine correspondence and create ad-hoc reports in an independent manner is essential. Excellent computer skills are necessary. Ability to use multiple computer programs as needed to accomplish essential job functions. Must be able to create and format documents in Word and PowerPoint. Advanced knowledge of Excel with the ability to create and manage complex spreadsheets is highly preferred. Must be able to organize, plan, direct, and make sound judgment decisions. Must be knowledgeable and proficient in the concepts of budget development and management. Must be familiar with basic contract language, terms, and clauses as well as clinical business terms and procedures. Required Qualifications

Education: Any combination of education, training, or experience that provides the required knowledge, skills, and abilities: Bachelor’s degree required, Master’s degree preferred.

Experience: 2 or more years of financial analysis, project coordination and leadership experience or equivalent experience. Preferred Qualifications Prior experience in an academic health science center highly preferred List comments regarding work hours Successful applicant must be based in either California or Oregon in order to work from on-campus in Pomona, CA or Lebanon, OR when needed. Posting Date Posting Date

12/18/2023 Closing Date Special Instructions to Applicants Job Duty Budget:

Under the direction of the Senior Directors of Operations, develops and monitors budgets for the College of Osteopathic Medicine of the Pacific,

COMP -Northwest, and the College of Podiatric Medicine. Oversees the day-to-day operations of the Dean’s budget for assigned colleges and provides guidance and support to department budget managers when needed. Supports the Senior Directors of Operations with the budget development process for the colleges in preparation for each fiscal year. Plans departmental budget needs by analyzing program plans on both a short- and long-term basis including projecting possible levels of support from multiple sources of funding; confers with administration and faculty to analyze and recommend priorities and goals for future department needs. Oversees and/or creates, validates and implements financial and operational reports with support from supervisor. Assists in the preparation of budgets and financial reports for restricted and unrestricted designated funds. Reviews and monitors monthly Advancement reports and oversees and tracks deposits for the assigned colleges. Percentage Of Time Percentage Of Time

30 Job Duty Supervision:

Supervises and trains assigned staff resources and completes performance appraisals. Oversees shared inboxes and distribution of assignments. Works with the Operations Associates to establish priorities, develop workflows and plan for process improvement. Percentage Of Time Percentage Of Time

20 Job Duty Personnel:

Assists departments within the assigned colleges with various personnel actions including, but not limited to, the hiring process for faculty and staff, submitting position modifications and supervisor changes, building the faculty contracts at the start of each academic year and revising as needed mid-year, and assisting departments with faculty discretionary bonus forms. Percentage Of Time Percentage Of Time

20 Job Duty Accreditation and Reporting:

Assists the Senior Directors of Operations in coordinating responses for various annual, mid-cycle and comprehensive reports for the colleges’ accrediting bodies as well as quarterly Board of Trustees reports. Supports the organization’s efforts to maintain compliance with regulations and accreditation standards and monitors compliance through formal and informal processes. Percentage Of Time Percentage Of Time

15 Job Duty Engages in extensive public contact with external and internal stakeholders including community leaders, senior management, deans, faculty, and outside physicians. Serves as liaison to various University departments, including but not limited to: University Financial Services and Treasury, Purchasing, Information Technology, Human Resources, Facilities & Physical Plant. Percentage Of Time Percentage Of Time

10 Job Duty Other duties as assigned. Percentage Of Time Percentage Of Time

5 Physical Demands

Physical Demands Do the essential functions of this job require lifting? Do the essential functions of this job require lifting?

No If yes, list maximum weight and duration The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk, sit and is occasionally required to stand. The employee is frequently required to use hands, reach with hands and arms, and stoop. The employee must occasionally lift and/or move or push up to 25 pounds. Specific vision abilities required by this job include close vision. Describe Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties of the position are normally performed in a typical office environment. Occasionally the employee is exposed to outdoor weather conditions. The noise level in this setting is usually moderate due to telephone calls, office equipment, and normal student traffic. Required Documents

Optional Documents

Resume Cover Letter Letter of Recommendation #1 Letter of Recommendation #2 Letter of Recommendation #3 Additional Applicant Document

Supplemental Questions

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