Executive Administrative Assistant

4 weeks ago

Lodi, United States Kelly Full time

                              Executive Administrative Assistant

A Global Molecular Diagnostics Company in Lodi, CA  is actively seeking an experienced Executive Assistant to provide top-notch support to their brilliant VP and, as needed, executives of the Americas Manufacturing Team.  This is an excellent opportunity to join a collaborative team and partner with a company that is focused on innovative work in global health solutions.

In this role, you will have the opportunity to:

  • Coordinate complex scheduling and extensive calendar management.
  • Process expense reports in SAP Concur in a timely manner.
  • Record actions from daily management meetings and provide assistance with following up on work completion.
  • Manage all travel which includes close coordination with various groups locally and internationally, visa preparation, organization of ground transportation, booking hotel reservations, registering for conferences, food preferences, etc. This will also require the flexibility and agility to deal with unexpected travel updates if/when schedules change both before and during trips.
  • Act as the point of contact between the executive and internal or external colleagues
  • Prepare reports, presentations, and data, as well as maintains files, records, and correspondence.
  • Be responsible for all logistics of both large and small meetings, including conference room reservations, teleconference & video conference set-up, food ordering, and associated meeting logistics, including related social activities.

The essential requirements of the job include:

  • Associate’s degree with 5+ years of experience or High school diploma with 7+ years of administrative assistance supporting high-level executives.
  • Excellent communication skills, including texting and emailing, with an ability to respond in a timely manner with professionalism in verbal and written communications with all levels of the organization.
  • Excellent computer skills using Windows and MS Office, which includes Outlook (e-mail and calendar management), Word, Excel, Teams, Co-pilot, and PowerPoint.
  • Excellent attention to detail and commitment to excellence to perform duties at the highest level possible on a consistent basis.
  • Must have the ability to prioritize and apply sound judgment, and the ability to juggle multiple demands simultaneously.

Additional Information:

Typical business hours, Monday through Friday, at the Lodi, CA location. 
This is an onsite temporary role with the potential to become a permanent employee.typical business hours, Monday through Friday, at the Lodi, CA location. 

How to Apply:

If you are excited about this opportunity and meet the qualifications outlined above, we invite you to submit your updated resume. Our team looks forward to reviewing your application and potentially working together to advance your career within the medical diagnostics industry.

 


As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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