Administrative Assistant

1 week ago

atlanta, United States LHH Full time

LHH is seeking a highly organized, detail-oriented, and adaptable Administrative Assistant in Downtown Atlanta to support the Director and team at a wonderful non-profit organization. The successful candidate will manage a variety of administrative functions, including scheduling meetings, organizing travel, coordinating program activities, and ensuring smooth daily operations. This role is ideal for someone with strong communication skills, a collaborative attitude, and the ability to manage multiple tasks efficiently.


Key Responsibilities:

Administrative Support

  • Act as the primary administrative contact for the Director and team, anticipating needs, managing logistical arrangements, and ensuring efficient information flow.
  • Schedule meetings for the Director and team members, including external stakeholders. Prepare agendas, secure meeting spaces, arrange catering, and communicate meeting details to participants.
  • Organize and book travel for the Director, including flights, accommodations, and transportation.
  • Draft and manage emails, letters, and other forms of communication for the Director.
  • Assist with document preparation, scanning, copying, and formatting. Maintain both paper and electronic filing systems to ensure easy access to records.
  • Create and maintain contact lists and program records for team activities.
  • Help implement systems for document management, information flow, and organizational planning to improve internal operations.

Program Coordination

  • Assist with preparing and sending correspondence to donors, scholars, and other partners.
  • Help coordinate events such as scholar retreats, conferences, and receptions, ensuring all logistical arrangements are in place for smooth execution.
  • Maintain current records for scholars, communicate program details, and promote events and training opportunities.
  • Assist in coordinating Selection Committee activities, including meeting scheduling, material preparation, and attendance as needed.
  • Ensure accurate and up-to-date records of program activities and prepare documentation for annual audits.


Qualifications:

  • A minimum of 2 years in an administrative assistant or project management role, preferably in a nonprofit, legal, or educational environment.
  • Excellent written, verbal, and interpersonal communication skills.
  • Strong organizational abilities with the capacity to handle multiple tasks simultaneously.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and internet research.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • Exceptional attention to detail, time management, and problem-solving skills.
  • Ability to interact effectively with senior leadership, donors, scholars, and other key stakeholders. Professional, friendly, and upbeat demeanor.
  • Comfortable working in a fast-paced environment, adapting to shifting priorities, and meeting tight deadlines.


Additional Information:

  • This is a hybrid position based in the Atlanta office, with a requirement to work at least 2 days per week in-office.
  • Parking: Additional pay provided to cover monthly parking rate.
  • Proof of vaccination is required on the first day of work.


What We’re Looking For:

  • A self-starter who can work independently, but also thrives in a collaborative team environment.
  • Someone with strong attention to detail, flexibility, and an ability to pivot quickly as needed.
  • A friendly and upbeat individual who shares the mission and values of the program.


If you are highly organized, professional, and passionate about contributing to a meaningful cause, we encourage you to apply

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