Contract Manager

3 weeks ago

Urbana, United States Carle Full time

Contract Manager

+ Department: Purchasing

+ Entity: Champaign-Urbana Service Area

+ Job Category: Prchasing/Mat Mgmt

+ Employment Type: Full - Time

+ Job ID: 46390

+ Experience Required: None

+ Education Required: Not Indicated

+ Shift: Day

+ Location: Champaign, IL

+ Usual Schedule: M-F; 8a-5p

+ On Call Requirements: None

+ Work Location: Carle on Fieldstone

+ Secondary Job Category: Prchasing/Mat Mgmt

+ Weekend Requirements: None

+ Holiday Requirements: None

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Position Summary:

Responsible for all purchasing activities of the respective service line. Interacts with buyers to implement strategic sourcing plan for service line based on data analytics, benchmarking and physician needs. Identifies and implement cost savings opportunities for supplies, equipment and purchased services and ensures financial analysis is reviewed with appropriate Value Analysis Team and Service Line Dyad.

Qualifications:

EDUCATIONAL REQUIREMENTS Bachelors or seven (7) years experience in Service Line or related healthcare position. CERTIFICATION & LICENSURE REQUIREMENTS n/a EXPERIENCE REQUIREMENTS Seven (7) years experience in Purchasing or service line within healthcare. SKILLS AND KNOWLEDGE Experience in Purchasing or Supply Chain preferred. Clinical background is a plus. Must be accurate in dealing with financial information and spreadsheets. Medium to Advanced Microsoft Excel skills required. Must have strong communication skills and possess a high degree of responsibility and integrity. Medical product knowledge a plus. Must be able to set goals and follow through to completion keeping multiple projects moving forward at one time. Experience in negotiation with external vendors and ability to provide complex analytics to dyad leads in concise format for decision making.

Essential Functions:

+ Monitors compliance with goals, objectives, policies and procedures of the department with assigned service line personnel.

+ Work with Buyers/Contract Administrators to ensure price activations are completed prior to contract start date.

+ Drives cost savings opportunities for the system through standardization and utilization by working closely with department managers, physicians and other clinicians to improve purchasing processes, communication and customer service.

+ Manage customer relations to ensure high degree of customer satisfaction and customer service as measured by Service Line Dyad annual evaluation (360 eval)

+ Responsible for contracting for supplies, equipment and purchase services to identify best value to the service line and to the organization.

+ Leads or co-leads the Value Analysis process for assigned service lines to idenitfy and implement cost savings and improve supply chain processes. This includes documentation of meeting minutes and communicaton to stakeholders in a timely fashion.

+ Provides guidance and direction for Value Analysis team members and/or buyers and contract administrators as it relates to strategy for sourcing in their service line.

+ Prepares, manages and conducts detailed analysis on opportunities for presentation to respective Value Analysis teams and senior administration and physicians.

+ Routinely reviews contract files for expirations and opportunities for bid. In collaboration with key stakeholderss develops Requests for Proposal (RFP) and conducts the process through to final negotiations with vendor on pricing and terms. Collaborates with legal department to finalize contract language.

+ Manages contract portfolio in respective service line to ensure price accuracy to contract price, contract expiration dates, and opportunities due to market change, competition or new physicians that require renegotiation.

+ Works with Buyer and Contract Administrators to review and manage price discrepancies. Prepare new contract price files for the Lawson Procurement Specialist to upload into Lawson.

+ Manage accurate consignment records for respective service line to support inventory control and utilization.

+ Responsible for supplier relationship management including quarterly business reviews with top vendors to review pricing, rebates, vendor behavior and opportunity for new savings.

+ Maintains confidentiality of all pricing handled within the organization as well as ensuring the proper release of information to external benchmarking groups as needed.

+ Demonstrates financial responsibility and accountability through the effective and efficient use of resources in daily procedures, processes and practices.

+ Attends meeting as required

+ Other related duties as assigned

+ Adhere to and promote the Carle Experience and Carle Behaviors

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: human.resources@carle.com.

Effective September 20, 2021, the COVID 19 vaccine is required for all new Carle Health team members. Requests for medical or religious exemption will be permitted.

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