WAI (QA Department) Administrative Assistant

1 week ago

Richmond, United States Aspiranet Full time

Your Opportunity

Are you interested in being part of positive changes in child welfare services?

Founded in 1975 with locations across California, Aspiranet is a trusted neighbor, partner and care provider that exists to help families thrive. With personalized care, Aspiranet offers a unique blend of services including foster family support, residential care, adoption services, and services for foster youth transitioning to adulthood, mental health services, intensive home-based care, and community-based family resources. We celebrate our values of respect, integrity, courage and hope through our work, and most importantly, our people. Aspiranet staff gain inspiration from human connection and understand that success is the product of teamwork. We seek champions for our mission and those committed to excellence.

Your Future Team

When you work for Aspiranet, you join a committed team whose efforts positively affect children and families.

Your Impact

The WAI Administrative Assistant supports the Quality Assurance (WAI) Department and the COO North Office. Specific WAI related responsibilities include safety and compliance, training and support, data tracking and reporting and project coordination. The WAI Administrative Assistant also provides general administrative support to the COO North office and acts in the Senior Administrative Assistants stead when absent. These responsibilities include fiscal processing, reception, scheduling review of invoices, and supporting CDAAs on program, fiscal, and human resource inquiries and coordination of projects.

Duties and Responsibilities:

* Provide Administrative support to the Quality Assurance (WAI) team which includes support to local offices on safety and compliance including working with all local offices on timely submission of documents, train agency safety coordinators and provide consultation to safety coordinators on safety matters, gather and compile data, support development or revision of policies and procedures and coordinate projects.
* Support Divisional Administrative Assistants through responding to inquiries and submission of documentation related to the Finance, Human Resource, IT, Quality Assurance (WAI), Fund development and Communications departments.
* Provide administrative support to the COO North Office including correspondence, filing, coordination of travel arrangements, calendaring, reception services, processing mail, liaison with vendors and headquarters.
* Project Coordination-organize Quality Assurance (WAI) and or COO Meetings/events, attending events, trainings, meetings/conference calls, and taking and distributing meeting minutes.
* Maintain appropriate professional boundaries with staff, clients and community
* Demonstrate sensitivity and responsiveness to cultural
* Perform additional duties as assigned by the Core Division

Qualifications:

* A minimum of two years' experience administratively supporting quality assurance and site safety work desired.
* A minimum of 3 years of administrative assistant work.
* Experience in project coordination.
* Experience in office management, clerical and business office procedures, excellent customer service skills and excellent written and verbal communication
* Proficient in Microsoft Office, database management, internet, Excel as well as experience operating and maintaining standard office
* Ability to be flexible to evolving needs, to manage the assigned workload in order to meet task deadlines either working individually or as a team
* Ability to travel to Agency offices upon occasion, if indicated.
* Meets all state required conditions of employment as set forth by Community Care Licensing for a Licensed Community Care facility; i.e. Fingerprint and child Abuse Index clearance, TB/Health Physical, valid CDL and clean driving record.

Education & Work Experience

* A minimum of two years' experience in clerical and business office operations
* Proficient in Microsoft Office Suite; Outlook, Word, Excel.
* Experience working in a Windows- based environment including communications software using remote and file transfer protocols.
* Proficient organizational skills with the ability to prioritize multiple tasks.
* Flexibility to manage assigned workload in order to meet specified task deadlines.
* Competent in operating and maintaining standard office equipment such as a multi-functional machine (copier/printer/scanner/fax), postage meter, etc.
* Meets all state required conditions of employment as set forth by Community Care Licensing for a Licensed Community Care facility; i.e. Department of Justice (DOJ) Fingerprint and Child Abuse Index clearance, TB/Health Physical, valid California Driver's License and clean driving record (Motor Vehicle Report) if required to drive for this position.

Benefits:

Aspiranet is a collaborative environment where everyone has a voice in creating the best possible outcomes for our clients and our staff. We offer an exceptional work environment and a competitive benefits package for full-time employees. Our benefits package is robust, aimed at keeping you healthy and well, financially secure, providing a work-life balance, and protecting you from the unexpected.

Aspira means hope. We are a network of people bringing hope forward. We look forward to learning what makes you passionate.

EEO/AA

Aspiranet is proud to be an equal employment opportunity employer; all applicants will be given full consideration under state, local, and federal law.

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