Undergraduate Program Administrator

1 week ago

Princeton, United States Princeton University Full time

Overview

The Undergraduate Program Administrator is an integral part of the department and is responsible for all facets of the program administration, from basic communication to more complex tasks. The administrator acts as a liaison between students and the director of undergraduate studies as well as other academic and administrative offices. The person in this role works closely with the DUS, the department manager and chair to insure that the needs of the program are met and that the students receive the support they need to succeed.

In almost all aspects of the job the administrator is able to make decisions about what needs to be done to resolve issues and use their own judgement as to when the director of undergraduate studies, department manager or chair needs to be involved. The person in this role needs to be well organized and must be able to communicate effectively with a diverse group which includes faculty, students, staff and others who are not a part of the university community.

Responsibilities include, among others, meeting with students to discuss requirements; course preparation and scheduling classes; AI assignments; preparing reports for the department; maintaining a Sharepoint site for the students and insuring our website program information is current; working with the DUS, department manager and chair on advising assignments and collecting and distributing all work related to junior and senior independent work; creating a schedule for the comprehensive exam for seniors; submitting grades; collecting and distributing prize information/nominations to the committee; calculating and reporting honors; and organizing events related to the program.

The administrator also has budgetary oversight of program funds. Although the administrator does not solely determine how funds will be spent, the administrator does disburse funds and is responsible for insuring expenses are in compliance with university and department policy.

Responsibilities

* Works with the chair, director of undergraduate studies and the department manager to determine which faculty will be teaching, what courses will be offered, and precepting assignments. This also involves gathering information from each faculty member regarding what will be posted and editing as needed prior to and after the course has been posted, entering preceptor information in to the system and scheduling when the courses will be taught. Submits requests to the registrar's office for classrooms for our undergraduate courses and reviews our own room availability for precepts. Also works with the registrar's office and the Office of the Dean of the College for new courses and any issues that arise. The administrator also distributes relevant information to the faculty throughout the year pertaining to eresrves, textbook orders, canvas, and holidays. This person also reviews the exam report to insure that all information is accurate and reviews and submits our CAFSIS teaching report.
* Reviews students records to make sure all requirements are being met. Meets with students to discuss what requirements are still needed. Works with DUS on summer course and cognate course approvals and updates student degree progress reports when cognates are approved. General day to day communications regarding the program.
* Works closely throughout the year with DUS on independent work. To do so, the administrator works with the chair, DUS, and department manager on which faculty are available for advising and how many advisees each faculty member should have. The administrator also reminds students of upcoming independent work deadlines. When students turn in their work (prospectus, draft, etc), the administrator distributes the materials to each advisor and notifies DUS of students who have not turned in materials and tracks extensions granted for students. When final independent work projects are turned in the administrator distributes a copy to the advisor and the second reader along with relevant information for grading and deadlines for returning information to the department and to the student. The administrator also schedules all department comprehensive examinations and calculates and reports (after meeting with the undergraduate committee) honors to the registrar's office. The program administrator collects prize materials to distribute to the committee for review and informs the DOC of the winners. Reports independent work grades to registrar's office. When students upload their thesis in to Thesis Central, the UA must review what was submitted and approve so Mudd can process it.
* Responsible for overseeing the budget for the undergraduate program. Once the budget for the program is determined, works with the DUS to determine how the funds will be spent (how much on independent work research, events, prizes, etc). Enters funding opportunities in to SAFE and reviews for IRB approval, receipts, and other necessary documentation and disbursing the funds to the students; creates concur reports for other expenses related to the program that may have been paid on a charge card and works with the Dean of the College office and our business manager to process prize payments.
* Edits our undergraduate handbook and other documentation that gets posted on our website pertaining to the undergraduate program such as deadlines, samples of independent work, and course offerings. Also works with the DUS to edit the Undergraduate Announcement and prepares reports for the department manager to include in the annual report to the president.
* Organizes program events such as orientation, open houses and class day. Reserves the necessary spaces, notifies faculty, students and others participating of the relevant dates, prepares the handouts needed, works with caterers and processes payments after the event.

Qualifications

Essential:

* Bachelor's Degree or equivalent.
* The ability to exercise good judgement, attention to detail, and the ability to multi-task in a fast paced environment are a must in this position.
* The ability to communicate effectively and professionally is also a key part of this position.
* Familiarity with the Microsoft Office Suite of products (Word, Excel, Powerpoint) is a must.

Preferred:

* Familiarity with university business systems (People Soft, Concur, etc.) is preferred but not required.
* Previous experience in higher education is also preferred.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Probationary Period

180 days

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

Valid Driver's License Required

No

Experience Level

Entry Level

#LI-JD1

  • Undergraduate Program Administrator

    4 days ago

    Princeton, United States InsideHigherEd Full time

    OverviewThe Undergraduate Program Administrator is an integral part of the department and is responsible for all facets of the program administration, from basic communication to more complex tasks. The administrator acts as a liaison between students and the director of undergraduate studies as well as other academic and administrative offices. The person...

  • Undergraduate Program Administrator

    1 week ago

    Princeton, United States Princeton University Full time

    Works with the chair, director of undergraduate studies and the department manager to determine which faculty will be teaching, what courses will be offered, and precepting assignments. This also involves gathering information from each faculty membe Administrator, Program, Department Manager, Graduate, Business Systems, Faculty, Education

  • Undergraduate Administrator

    2 weeks ago

    Princeton, United States InsideHigherEd Full time

    OverviewWe are looking for a highly motivated, adaptable, and experienced Undergraduate Administrator (UG) for the Department of Molecular Biology at Princeton University. The Undergraduate Administrator will administer all aspects of the undergraduate student program. The UG Administrator represents the Department in interacting with undergraduates,...

  • Undergraduate Program Admin

    4 days ago

    Princeton, United States InsideHigherEd Full time

    OverviewThe Undergraduate Program Administrator (UPA) manages all aspects of the Department of East Asian Studies (EAS) undergraduate program, an international department where diversity is valued.  As the main point of contact for concentrators and students considering the major, minor, or language study in Chinese, Japanese, or Korean, the duties include...

  • Program Coordinator

    7 days ago

    Princeton, New Jersey, United States Princeton University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Program Coordinator to join our team at Princeton University. The successful candidate will work closely with the chair, director of undergraduate studies, and department manager to determine faculty assignments, course offerings, and precepting duties.About the RoleThe Program Coordinator will...

  • Program Administrator Lead

    7 days ago

    Princeton, New Jersey, United States Princeton University Full time

    At Princeton University, we are seeking a highly skilled Program Administrator Lead to join our team. This is a fantastic opportunity for an individual who enjoys working in higher education and has experience in program administration.About the Role:The Program Administrator Lead will be responsible for overseeing the day-to-day operations of our...

  • Robotics Program Manager

    3 days ago

    Princeton, New Jersey, United States Princeton University Full time

    About the RolePrinceton University is seeking a highly skilled and experienced Robotics Program Manager to oversee the establishment and growth of its robotics programs. This individual will work closely with the faculty Director to develop and implement academic curricula, manage day-to-day operations, and foster a vibrant community of researchers and...

  • Administrative Support Professional

    7 days ago

    Princeton, New Jersey, United States Princeton University Full time

    Job DescriptionThe Department Coordinator provides administrative support to faculty, students, and staff in the Politics department. The role involves managing graduate student dossiers, planning events, scheduling work-study students, and providing general office support.ResponsibilitiesSupports the Graduate Program Administrator in daily operations of the...

  • Executive Administrative Assistant

    4 weeks ago

    Princeton, United States Princeton University Full time

    Overview About Princo Princo is widely recognized as an innovative leader in the investment management industry. We manage Princeton University’s $34 billion Endowment through a global network of top-tier investment firms that span both traditional and alternative asset classes such as public equities, private equity and venture capital, hedge funds and...

  • Office Administrator

    3 weeks ago

    Princeton, United States Atrium Staffing Full time

    About Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client is a dedicated nonprofit organization, passionate about making a...

  • Subcontracts Administrator

    4 weeks ago

    Princeton, United States InsideHigherEd Full time

    OverviewThe Subcontracts Administrator (SA) will serve as a member of the team in the Office of Research and Project Administration (ORPA), reporting to the Subcontracts Manager, to provide timely, high quality, and coordinated research administrative services to University faculty and staff. The SA, as a member of the University’s central organization...

  • Subcontracts Administrator

    1 week ago

    Princeton, United States Princeton University Full time

    Overview The Subcontracts Administrator (SA) will serve as a member of the team in the Office of Research and Project Administration (ORPA), reporting to the Subcontracts Manager, to provide timely, high quality, and coordinated research administrative services to University faculty and staff. The SA, as a member of the University’s central organization...

  • Administrative Assistant

    2 months ago

    Princeton, United States Net2Source Inc. Full time

    Job Title: Administrative Assistant IILocation: Princeton, NJ 08540Duration: 12+ months Contract Primary Responsibilities Manages administrative support for assigned leaders and/or client groups. May back up administrative colleagues during surge activities or absences.Coordinates and manages calendars for assigned leaders.Manages travel arrangements for...

  • Grant & Contract Administrator

    6 months ago

    Princeton, United States Princeton University Full time

    Overview: Princeton University seeks a highly motivated, well-qualified individual to serve as a Grant and Contract Administrator (GCA) in the Office of Research and Project Administration (ORPA). The GCA will be responsible for a portfolio of academic departments supported by grants, contracts and other research-related agreements. Primary duties include...

  • Systems Administrator/Analyst

    3 months ago

    Princeton, United States InsideHigherEd Full time

    OverviewReporting to the Director, Custom Solutions and Integrations, the Systems Administrator/Analyst is a member of the Custom Solutions and Integrations Team within the department of Data Strategy and Innovation. Data Strategy and Innovation is dedicated to housing, managing, analyzing and disseminating information and data to inform University...

  • Program Manager, AI for Accelerating Invention

    3 months ago

    Princeton, United States InsideHigherEd Full time

    OverviewThe Princeton Laboratory for Artificial Intelligence (AL Lab) is a recently established administrative unit dedicated to supporting and advancing high-impact AI-related research initiatives at Princeton. The current initiatives within the AI Lab include Princeton Language and Intelligence, AI for Accelerating Invention, and Natural and Artificial...

  • Administrative Services Manager

    7 days ago

    Princeton, New Jersey, United States Lynkx Staffing LLC Full time

    Job SummaryWe are seeking an experienced Administrative Services Manager to join our team at Lynkx Staffing LLC. This role will be responsible for providing administrative support to the QA and SCM Leadership and team members, as well as coordinating meetings, travel arrangements, and other tasks.Key ResponsibilitiesProvide general administrative support and...

  • Program Manager, Natural and Artificial Minds

    3 months ago

    Princeton, United States InsideHigherEd Full time

    OverviewThe Princeton Laboratory for Artificial Intelligence (AL Lab) is a recently established administrative unit dedicated to supporting and advancing high-impact AI-related research initiatives at Princeton. The current initiatives within the AI Lab include Princeton Language and Intelligence, AI for Accelerating Invention, and Natural and Artificial...

  • Princeton University Administrative Operations Manager

    7 days ago

    Princeton, New Jersey, United States Princeton University Full time

    Job OverviewAbout Princeton UniversityWe are a renowned institution in the world of higher education, with a strong focus on research and innovation. Our investment management program is designed to support the university's mission, generating revenue that enables us to invest in strategic initiatives and provide financial aid to our students.The Executive...

  • Executive Director, Humanities Initiative,

    5 months ago

    Princeton, United States InsideHigherEd Full time

    OverviewPrinceton University recently launched the Humanities Initiative, a three-year initiative that will highlight, strengthen, and expand humanities research, education, advocacy, and outreach at Princeton and establish the foundation for an eventual Humanities Institute on campus. As a set of academic disciplines, the humanities seek to understand human...