Administrative Coordinator, IT Logistics

1 week ago

Cambridge, United States Harvard University Full time

Basic Qualifications

* 3+ years related work experience

Additional Information

Please provide a cover letter with your application.

Please note:

* Harvard University requires pre-employment reference and background screening.
* We are unable to provide work authorization and/or visa sponsorship.
* This position has a 90-day orientation and review period.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Accessibility:

Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request an accommodation or have questions about the physical access provided, please contact our University Disability Resources Department.

Position Description

Harvard University Information Technology (HUIT) is a community of Information Technology professionals committed to delivering service and technological solutions in support of teaching, learning, research and administration. We are recruiting an IT workforce that has both breadth in their ability to collaborate and innovate across disciplines - and depth in specific areas of expertise. HUIT offers opportunities for IT professionals to learn and work in a unique technology landscape and service-focused environment. If you are a technically proficient, nimble, user-focused, and accountable IT professional who also connects with the importance of collaborating well in a team environment, we are looking for you

Computer Refresh Duties & Responsibilities

* Serves as a principal source of information on computer selection reach outs and advises faculty or staff on existing options or alternatives.
* Supports outreach to schedule individual deployments as they relate to overall schedule.
* May assist in preparing orders for computers and related deployment hardware.
* Ensures customer satisfaction with deployments through follow up and corrective action.
* Assists in assigning assets to individuals and updating corresponding asset records.

Asset Management Duties & Responsibilities

* Works with customers to determine asset reporting needs.
* Create reports, review asset trends and review with management on next steps.
* Assists in managing inventory and asset tracking.
* Tracks purchased assets from inception through resale or disposal
* Tracks leased assets from inception through disposal/return
* Completes asset audits.

Administrative Duties & Responsibilities

* Organizes and implements administrative systems and procedures performing necessary support duties.
* Provides for smooth day-to-day flow of communications between our unit, staff, and faculty.
* Gathers and maintains data for and assists in preparing reports and/or spreadsheets, often using a variety of computer software.
* Will compose, proofread, edit, and prepare correspondence, reports and other materials using Word processing, spreadsheets and/or databases.
* Participates in measuring performance and capturing/reporting on lessons learned to continuously improve the deployment project and process.
* Contributes to unit goals by accomplishing related duties as required.

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