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Accounts Payable Specialist

4 months ago

Maryland Heights, United States Buildingstars Full time

Buildingstars has 7 core values:  Create Opportunities, Do It Today, HAVE FUN, Go The Extra Step, Create Win-Win, Get Better Every Day, Live The Model

We are seeking an Accounts Payable Specialist who shares our values and wants to join an award winning team.  Our company has been recognized as a top Inc 500 and 5000 Company and as a top Entrepreneur Franchise 500 Company 20 years in a row.  We've also held the St. Louis Post Dispatch Top Workplaces award for the last six consecutive years  We invite you to apply to become a member of our amazing team

The Accounts Payable Specialist is responsible for ensuring timely coordination and execution of the accounts payable process, including processing vendor invoices, account coding of expenses, and payments.  In addition, this person will manage vendor compliance websites and other accounting and administrative tasks.

Buildingstars offers:

  • An outstanding Compensation Package including: hourly pay, full benefits including medical, dental, vision, and life insurance, matching 401k, paid holidays and paid time off.
  • A top-rated workplace where employees are empowered to make decisions and grow their careers.
  • Our service is in demand and the trend towards companies outsourcing their facility services should continue to grow well into the future.

Responsibilities:

  • Process accounts payable and incoming invoices in compliance with financial policies and procedures
  • Route invoices for approval and code invoices
  • Prepare and process check runs and ACH payments
  • File all invoices / manage the accounts payable filing cabinets 
  • Manage expense reporting process
  • Research and resolve any accounts payable issues and vendor discrepancies
  • Perform re-billing of vendor supply invoices to customers
  • Assist with other daily clerical tasks
  • GL account reconciliations / balance accrual accounts
  • Manage customers’ vendor compliance portals, and provide certificates of insurance (COI) to customers, as necessary
  • Collaborate with the Franchise Accountant regarding necessary items
  • Back up receptionist duties which include some phone work, arranging shipments and mail, as required
  • Aid in process improvement within Finance department
  • Perform other functions and special projects, as assigned

 

Requirements:

  • High School Diploma or equivalent 
  • Minimum three years of accounts payable or other relevant accounting experience.
  • Understand basic principles of finance, accounting, and bookkeeping.
  • Proficient in Microsoft Excel, as well as other accounting software programs.
  • High energy level, self-starter with a positive, customer-centric attitude. 
  • Ability to anticipate work needs and interact professionally with customers. 
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Position may require small amount of overtime, as needed


Preferred Qualifications:

  • Associate’s degree in accounting/business
  • Oracle NetSuite experience
  • Multi-region Accounts Payable processing experience
  • Data entry experience
  • Experience with accounting and bookkeeping