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Senior Administrative Assistant Talent Acquisition and Career Development

4 months ago

Lebanon, United States D-H Lebanon-MHMH Full time
Overview
The Dartmouth Hitchcock Talent Acquisition & Career Development team is seeking a highly organized, service-oriented Sr. Administrative Assistant. In this role you will support the leaders of both the Talent Acquisition and Career Development departments. This is a full-time 40-hour/week hybrid position located at our Lebanon, NH campus. The onsite expectation would be 2 - 3 days/week, with flexibility in which days are onsite from week to week.

The formal job description is below, but first:

This is the right opportunity for you if you:
  • Are resourceful and solution focused
  • Like to plan, coordinate and bring things together
  • Recognize that details and customer experience matter
  • Can be a positive ambassador of our team through outstanding written and verbal communication skills
  • Are not afraid to tell us that something won't work or isn't a good idea-and you can explain to us why, including offering alternative suggestions
  • Can be comfortable with change
  • Are comfortable using Microsoft Outlook, Word, Excel, and PowerPoint

Why you will enjoy working with us:
  • You'll be surrounded by a vibrant and engaged team
  • There will be challenging and meaningful problems to solve - your work will make a difference and have an impact
  • We move fast and get results and we are constantly learning and improving as we go
  • We invest in growing people-personally and professionally - whether they be team members, applicants, program participants or partners

Sr. Administrative Assistant Job Description:

Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices. #LI-Hybrid

#LI-Hybri

Responsibilities Screens and assesses relative priorities of correspondence, inquiries, and projects. Organizes systems of distribution and review of these items to ensure proper flow through the office of the supervisor. Answers department phones, responding to caller inquiries professionally. Answers routine correspondence. Manages appointment scheduling system for administrator. Composes drafts of selected correspondence, special studies, and/or finishes documents. Develops and maintains filing system for administrator or designated section of department. May conduct special studies of an administrative nature. Serves as resource person who is able to direct persons and inquiries, provide information, and recognize and assess developing situations of significance to the overall functioning of D-H. May monitor departmental budget accounts and keep administrator informed of expenditures. Manages and completes multiple priorities by established deadlines. Works in a team environment to handle phone coverage and other coverage for team members. Performs other duties as required or assigned.
Qualifications
  • Associate's degree in Secretarial Science or a related field with two (2) years of experience (1 year of which is supporting a managerial role), or the equivalent combination of education and experience required.
  • Word processing, Microsoft Office, and PC skills required.
  • Ability to work independently, assess priorities and organize workload.
  • Excellent communication skills required.

Required Licensure/Certifications

- None

Don't meet every single requirement?

Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Dartmouth Hitchcock Medical Center and Clinics, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

  • Area of Interest: Secretarial/Clerical/Administrative;
  • FTE/Hours per pay period: 1.00 - 1.00 - 40 hrs/week;
  • Shift: Day;
  • Job ID: 23825;

Dartmouth Health is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.