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Family Office Property Coordinator

4 months ago

Pella, United States Pella Corporation Full time

Family Office Property Supervisor

Who Is Pella Corporation?

In the small Dutch community of Pella, Iowa in 1925, Pete and Lucille Kuyper invested in a new invention - a window screen that rolled up and down like a shade. The couple went on to found a company based on the principles of traditional American values, integrity and the desire to enrich the homes and lives of our customers.

Today, Pella Corporation is still privately owned and continues to be a leader in technology and product innovation. In fact, they've been awarded more than 150 product and design patents. And the team at Pella is as committed as ever to continuing the company's proud heritage of building innovative windows and doors.

At Pella, we want to help you find what makes you an extraordinary team member. That's why we offer individualized talent development plans, cross-functional experiences, and opportunities for career advancement through personal and professional development.

Our national brand is supported by 8,000+ team members at 17 manufacturing sites and 90+ sales branches across the country who are dedicated to serving our customers with Pella Passion - a way of being that inspires us to go above and beyond for each other, our customers, and our communities. Pella Passion has guided our actions for 95 years and will carry us forward as we capture the rare blend of inspired design and exceptional detail in our work and our lives.

POSITION SUMMARY

The Family Office Property Supervisor assists in managing all aspects of the Family Office properties. Works under minimal supervision and performs a variety of duties including, facilitating the maintenance, care, and upkeep of the family properties, as well as special projects and helps coordinate family events. This person will interact with Pella Corporation Shareholders on a regular basis.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

On call for special requests from the Family Office or Shareholder Family 24 hours a day, 7 days a week.

Oversee all family-owned properties and provide maintenance and upkeep as needed. This will include but not

limited to:

* Lawn care (mowing, tree trimming and removal of debris)
* Landscaping (mulching, planting plants and flowers, pulling weeds, watering plants and grass)
* Applying chemicals as needed for weed and bug control
* Snow removal
* Moving of furniture as needed
* Regular check of houses, monitoring all HVAC, Plumbing, Electrical systems
* Coordinate & schedule any needed repairs (HVAC, Plumbing, Electrical, etc.)
* Coordinate, negotiate, and schedule any needed contractor work
* Holiday Decorations (put up/tear down, store and maintain)
* Coordinate maintenance schedule with Pond Contractor and provide regular maintenance of pond edges and beaches

Partners with the Family Office Administrator on any specific needs for the offices, family events, or special meetings and managing those needs.

Supporting the Family Office:

* Deliveries and pick-ups (FED EX, UPS,USPS, etc.)
* Stock fridge in the Family Office and properties
* Maintain landscaping

Support any special projects or new properties.

This role will supervise 1-2 summer interns each summer, assigning appropriate tasks and maintaining and adjusting work schedules as needed.

Work with the Corporate facilities team to order flowers/tulip bulbs.

Confidentiality is critical in this role.

Responsible for tracking project status including but not limited to monitoring, evaluating, and adjusting project schedules on an ongoing basis. Manages scope changes and issues, taking corrective action as necessary. Identifying, assessing and mitigation of project risks. Monitoring project budget and escalating issues and variances when necessary.

Works with Pella Corporation IT Department to help fix any IT related issues at Family Office or Family properties.

Designs, specifies and/or modifies office furniture systems and accessories.

Proficient in Excel, Word, Outlook, Microsoft Teams and has an aptitude to learn as technology evolves.

Manages and communicates specifications, key issues, and schedules with external vendors (contractors and design professionals) on material or equipment purchases.

SUPERVISORY RESPONSIBILITIES

This job may supervise 1-2 summer interns and onsite contractors and suppliers.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's degree (B.A.) in Horticulture or PG Diploma in Horticulture from a college or university preferred; and 3-5 years of related experience and / or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals and construction documents (drawings and specifications). Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

COMPUTER SKILLS

Word, Excel, and Outlook and Microsoft Teams

CERTIFICATES, LICENSES, REGISTRATIONS

State of Iowa - 3OT (Ornamental and Turf), Right Away License, State of Iowa - Aquatic Spray License, Skid Loader / Fork Lift License

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to sit, talk or hear, stand, walk, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, and stoop kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Certain job tasks will require hearing protection.
* Seasonal high/low temperatures and humidity
* Outside conditions
* Clothing spoilage
* Handling of power tools
* Work at various heights
* Hazardous materials
* Handling of sharp objects