Administrative Assistant

6 days ago

Lexington, United States Forcht Group Of Kentucky Full time
Job Summary:

The Administrative Assistant would efficiently fulfill the duties that are assigned by the President of Forcht Group of Kentucky, by performing a variety of clerical and administrative tasks as well as errands and responsibilities on a day-to-day basis.

Key Responsibilities:

  • Welcomes and directs visitors for the President of Forcht Group of Kentucky.
  • Answers and transfers phone calls, screening, when necessary, on behalf of the President of Forcht Group of Kentucky.
  • Organizing and maintains filing records both paper and electronic as assigned by the President of Forcht Group of Kentucky.
  • Retrieves information as requested including reports, files, emails, meeting minutes, and other related documents; and prepares written correspondence as needed.
  • Responds and resolves administrative requests from and on behalf of the President of Forcht Group of Kentucky.
  • Reconciles bank account debits, credits and transactions for financial accounts.
  • Coordinates work and personal schedules that may include travel, meetings, and appointments for the President of Forcht Group of Kentucky.
  • Prepares agendas and schedules meetings on behalf of the President of Forcht Group of Kentucky.
  • Assist with administrative tasks, such as running errands, organization and assisting with events or gatherings on behalf of the President of Forcht Group of Kentucky.
  • Performs other related reasonable duties as assigned, while working directly with the President of Forcht Group of Kentucky to support all aspects of work.
  • Routinely perform a wide variety of support duties as asked by the President of Forcht Group of Kentucky.

Required Skills/Abilities:

  • Maintaining confidential and sensitive information requires non-disclosure agreement.
  • Excellent verbal, written and interpersonal communication skills.
  • Basic knowledge and use of Microsoft Office, Emails, and others.
  • Strong organizational and time-management skills and attention to detail.
  • Ability to multitask and handle various responsibilities efficiently.
  • Ability to work independently.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Reliable transportation and a valid driver's license.
  • Background check and references required and must be satisfactory.

Education and Experience:

  • One to two years of experience in an administrative role preferred.
  • One to two years of experience in bookkeeping preferred.
  • High School or equivalent diploma.
  • Degree or certification preferred; however, experience could compensate for degree or certification.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift at least 20 pounds as needed.
  • Requires walking, bending, stooping and reaching.
  • Maintain a Full-time schedule of up to 40 hours per week.

EOE

We are committed to ensure fair and equal treatment for everyone we employ and as such, we are a proud Equal Opportunity Employer. We value diversity and believe employment, training, and promotional opportunities should be available to all persons without regard to race, color, gender (including gender nonconformity, gender identity, status as a transgender individual, and sexual orientation), sex (including pregnancy), age, religion, national origin, ethnicity, physical or mental disability, genetic information, political affiliation, protected veteran status or membership in the armed services, or any other consideration that is protected by applicable federal ,state, and local law.

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