Senior Administrative Assistant

1 week ago

Westwood, United States Meketa Investment Group Full time

Senior Administrative Assistant, Private Markets

The Private Markets Senior Administrative Assistant provides high-level administrative support to the Private Markets department, including to senior staff and the Director of Private Markets. This role involves a variety of administrative tasks, including assisting with governance of internal operations of Private Market committees, coordinating meetings, ensuring meticulous record-keeping, and performing various clerical tasks to ensure the smooth functioning of daily operations. An exceptional candidate is one who is adept at navigating intricate schedules, fostering uninterrupted communication across various time zones, and maintaining strict confidentiality. Such a professional is key to enhancing the productivity of our leadership, allowing them to concentrate on strategic objectives and manage essential practices within the Private Markets research framework. The individual selected for this position will be based at our Westwood, MA site and is required to adhere to a hybrid work arrangement, which entails spending 2 days per week in the office.

The Senior Administrative Assistant reports to the Administrative Supervisor

Required Skills:

* Bachelor's Degree in Finance, Business, Legal, Administration or other relevant areas.
* 6+ years of experience in a professional, corporate environment supporting senior professionals.
* Excellent Microsoft Office Skills including Outlook, Word, Excel, and PowerPoint.
* Demonstrate ability to communicate effectively with all levels of the organization
* High attention to detail to ensure accuracy in performing tasks
* Ability to work accurately in a detailed and time-sensitive environment
* Adaptable and able to manage multiple tasks and projects with changing priorities
* Strong interpersonal, communication, and group collaboration skills
* Ability to work independently and to proactively take initiative on different taskforces
* Exercises judgment within defined procedures and practices to determine appropriate action
* Confidence in interfacing with executives and their staff, particularly in written and verbal communication
* Communications must be clear and concise across all levels of the organization.

Essential Responsibilities:

* Assist senior Private Markets staff with client requests.
* Develop and maintain weekly agendas and meeting minutes, ensuring precise information is captured and disseminated.
* Help track and inform stages of due diligence efforts to ensure team meets deadlines
* Accurately document meeting discussions and decisions and oversee the distribution and storage of meeting minutes while maintaining updates to reflect current or future information and requirements.
* Assist with establishing and maintaining best practices, which include defining governance processes, policies, guidelines, roles, and responsibilities.
* Work with other members of the administrative staff to establish and communicate broadly uniform administrative procedures and practices.
* Facilitate communication between Admin, Investment Associates, Analysts, Consultants, and Legal teams to effectively manage information flow for various tasks and processes.
* Support the creation of presentations and reports by applying formatting techniques and converting documents as needed.
* Oversee continuous calendar management and propose enhancements within the entire Private Market department.

Measures of Success:

* Ability to perform essential duties autonomously with little supervision.
* Displays initiative in providing suggestions for increased efficiencies in workflow and procedures.
* In-depth knowledge of the different facets of our business and team procedures.
* Act as a resource to management for ad hoc projects and defining procedures, controls, and new processes that might improve operational efficiencies.
* Degree of professionalism in telephone and email communications with clients and among various teams
* Responsiveness to requests for administrative support, including requests for word‑processing and report production assistance
* Levels of satisfaction of company employees, clients, and guests as end-users of the Senior Administrative Assistant's Service.

About Meketa Investment Group

Meketa Investment Group is an employee-owned full service investment consulting and advisory firm. We work with some of the nation's largest and most sophisticated institutional investors including public and private plan sponsors. We have a staff of over 200 employees among our six U.S. office locations and London.

Meketa recognizes that our workforce is a reflection of our company, and we operate in an inclusive environment that accepts and promotes diversity. We believe our employees can best serve our clients in an atmosphere where individuals are treated fairly, where professional growth is developed and encouraged, and where a healthy balance between work and home life is respected and preserved. To support employees, Meketa offers a competitive compensation structure, a wide range of benefits from core insurance benefits to time-based benefits, as well as flexible schedules and support for continuing education.

Meketa is an Equal Employment Opportunity and Affirmative Action Employer.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us.

  • Administrative Services Coordinator

    7 days ago

    Westwood, Massachusetts, United States Meketa Investment Group Full time

    Senior Administrative Assistant OpportunityWe are seeking a highly skilled Senior Administrative Assistant to join our team at Meketa Investment Group. As a key member of our Private Markets department, you will provide exceptional support to senior staff and the Director.In this role, you will assist with various administrative tasks, including governance,...

  • Senior Care Specialist

    7 days ago

    Westwood, New Jersey, United States Sunrise Senior Living Full time

    Make a Difference Every DayWe are passionate about our mission – to provide exceptional care and services to seniors. As a Senior Care Specialist at Sunrise Senior Living, you will have the opportunity to make a meaningful impact in the lives of our residents and their families.About the Role:Provide high-quality care and services to a consistent group of...

  • Caregiver Specialist

    1 week ago

    Westwood, New Jersey, United States Sunrise Senior Living Full time

    About the RoleWe are seeking a compassionate and dedicated Caregiver Specialist to join our team at Sunrise Senior Living. In this rewarding role, you will provide exceptional care and support to our residents, enhancing their quality of life and promoting their well-being.

  • Senior Caregiver

    6 days ago

    Westwood, Kansas, United States Sunrise Senior Living Full time

    Sunrise Senior Living: A Leader in Senior CareAt Sunrise Senior Living, we are passionate about providing quality care and services to seniors. Our assisted living and reminiscence neighborhoods offer a supportive community where residents can thrive.About the Role:The Care Manager is responsible for delivering high-quality care and services to a consistent...

  • Senior Executive Assistant

    4 weeks ago

    Westwood, United States Citizens Full time

    Description The incumbent will possess thorough knowledge of the organization, and have the proven ability to make sound judgments on a day-to-day basis regarding assigned and ad hoc duties. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance. The Senior Executive Assistant will have the ability to work independently on...

  • Dedicated Senior Support Specialist

    3 days ago

    Westwood, New Jersey, United States Sunrise Senior Living Full time

    About the JobSunrise Senior Living is seeking a compassionate and dedicated Care Manager to join our team. As a key member of our community, you will play a vital role in ensuring the highest quality of life for our residents.">In this role, you will be responsible for:Building strong relationships with residents and their familiesAssisting with activities...

  • Temporary Administrative

    1 week ago

    Westwood, United States Ultimate Staffing Services Full time

    Our client in Westwood, NJ is looking for a temporary entry level and professional individual with some business, office and/or sales experience. This assignment will be for 3-4 months. Focused and detail oriented individual able to prioritize tasks Sales Assistant, Administrative, Customer Experience, Sales, Assistant, Staffing

  • Executive Administrative Assistant

    4 weeks ago

    Westwood, United States Chase Corporation Full time

    Chase Corporation in Westwood, MA a Leading Manufacturer of ProtectiveMaterials for High Reliability Applications is seeking an Executive Assistant with at least 5 years experience supporting at the leadership level. Candidate should be a master multi-tasker with excellent communication skills and an upbeat attitude. Comfortable working with confidential...

  • Executive Administrative Assistant

    4 weeks ago

    Westwood, United States Chase Corporation Full time

    Chase Corporation in Westwood, MA a Leading Manufacturer of ProtectiveMaterials for High Reliability Applications is seeking an Executive Assistant with at least 5 years experience supporting at the leadership level. Candidate should be a master multi-tasker with excellent communication skills and an upbeat attitude. Comfortable working with confidential...

  • Executive Administrative Assistant

    1 month ago

    Westwood, United States Chase Corporation Full time

    Chase Corporation in Westwood, MA a Leading Manufacturer of ProtectiveMaterials for High Reliability Applications is seeking an Executive Assistant with at least 5 years experience supporting at the leadership level. Candidate should be a master multi-tasker with excellent communication skills and an upbeat attitude. Comfortable working with confidential...

  • Senior Care Assistant

    3 days ago

    Westwood, Kansas, United States Bridges by EPOCH at Westwood Full time

    We are seeking skilled Certified Nursing Assistants (CNAs) and Home Health Aides (HHAs) to join our nursing team at Bridges by EPOCH at Westwood. As a Senior Care Assistant, you will play a vital role in providing exceptional care to our residents.About the Role**Job Summary:**We are hiring CNAs and HHAs for part-time and full-time positions with flexible...

  • Caregiving Professional

    7 days ago

    Westwood, New Jersey, United States Sunrise Senior Living Full time

    About Sunrise Senior LivingSunrise Senior Living is a pioneering provider of senior care services, dedicated to championing quality of life for seniors. With over 30 years of experience, we have established ourselves as a trusted leader in the industry.Our mission is to deliver high-quality care with a personal touch, fostering a supportive community that...

  • Caregiver Support Specialist | Westwood, NJ

    1 week ago

    Westwood, Kansas, United States Sunrise Senior Living Full time

    Join a leading provider of senior care and services as a Caregiver Support Specialist. In this role, you will have the opportunity to make a meaningful difference in the lives of seniors by providing top-notch care and support. We are seeking dedicated professionals who share our commitment to quality care and service excellence.About the JobWe are currently...

  • Compassionate Caregiver

    2 days ago

    Westwood, New Jersey, United States Sunrise Senior Living Full time

    At Sunrise Senior Living, we are committed to providing exceptional care and services to seniors in our assisted living and reminiscence neighborhoods.">As a Care Manager, you will be responsible for building meaningful relationships with a specified number of seniors and their families, assisting them with activities of daily living, and attending to their...

  • Activity Coordinator

    1 month ago

    Westwood, New Jersey, United States Sunrise Senior Living Full time

    Activity Coordinator at Sunrise Senior LivingAs an Activity Coordinator at Sunrise Senior Living, you will be responsible for maintaining a balanced resident-centered activity program for the community. This includes assisting with and supporting the networking actions for retaining a volunteer base. You will also review, read, and initialize the Daily Log...

  • Caregiver Specialist

    6 days ago

    Westwood, New Jersey, United States Sunrise Senior Living Full time

    Sunrise Senior Living offers a rewarding career opportunity as a Caregiver in our community.Make a Difference Every DayWe are passionate about our mission to champion quality of life for all seniors. As a member of our team, you will deliver high-quality care with a personal touch and encourage our residents to enjoy life to the fullest.Be Part of a Uniquely...

  • IT Systems Administrator

    1 month ago

    Westwood, United States Safety NetAccess Inc Full time

    Job DescriptionJob DescriptionESSENTIAL FUNCTIONS: The System Administrator (SA) is responsible for effective provisioning, installation/configuration, operation, and maintenance of systems hardware and software and related infrastructure. This individual participates in technical research and development to enable continuing innovation. This individual...

  • Senior Contract Management Professional

    6 days ago

    Westwood, Massachusetts, United States Eversource Energy Full time

    We are seeking a highly skilled and experienced Senior Contract Management Professional to join our team at Eversource Energy.This is a hybrid role with the first three months in the office, located in Westwood, MA. The successful candidate will be responsible for managing all contract matters relative to specific contracts, from initial planning through...

  • Dining Services Manager

    7 days ago

    Westwood, New Jersey, United States Sunrise Senior Living Full time

    Join Our Team as a Dining Services ManagerWe are seeking an experienced and dedicated individual to join our team as a Dining Services Manager at Sunrise Senior Living. This role is responsible for providing exceptional dining experiences to our residents, ensuring their satisfaction and well-being.About the Role:Provide leadership and guidance to dining...

  • Table Service Coordinator

    6 days ago

    Westwood, New Jersey, United States Sunrise Senior Living Full time

    Table Service CoordinatorSunrise Senior Living is seeking a highly motivated Table Service Coordinator to join our team. In this role, you will be responsible for delivering exceptional table service experiences to our residents.Key Responsibilities:Provide exceptional table service to residents, ensuring that they feel valued and respected.Assist with food...