Administrative Assistant

1 week ago


Victoria, United States Irisndt, Inc. Full time
• Manage TRACK daily for multiple sites.
• Allocation/billing daily/Monthly of labor, equipment, and materials, rentals, & third party invoices. Assign skills, schedules and other billing costs as needed for multiple sites.
• Send email daily for approvals for TRACK for multiple sites.
• Invoice & AP alignment for multiple sites.
• Timesheets/Journyx weekly (Monday & Tuesdays) for multiple sites.
• Provide weekly & monthly costs reports for all projects and or TA's currently active for our Inspection department.
• Force reporting/Cost reporting for all TA or projects its need for.
• Review cost, work orders and purchase orders.
• Provide estimates and cost reports during Turnarounds or on client's request.
• Forecasting updates weekly, monthly, yearly.
• Onboarding for multiple sites.
• Provide general administrative and clerical support including scanning and filing both electronic and hard copy for the Inspection department.
• Maintain office supplies for the department.
• Provide any support both sites need.

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