Leave Specialist

1 week ago

Tualatin, United States Xenium HR Full time

Location: Hybrid –  Tualatin, OR

Looking for a role where your work has real impact? 

At Xenium HR, we’re on a mission to transform workplaces for the better. You’ll join a team of passionate HR, Payroll, and Benefits professionals working with small and medium-sized businesses across the Pacific Northwest. We support businesses with limited or no internal HR resources, as well as companies with internal HR staff seeking expertise and training. We’re known for building strong relationships with our clients, so we can help identify what their business really needs to transform and thrive.  

What it’s like to work here:

Providing transformational services starts within our walls. We’re invested in creating a positive, rewarding experience with opportunities to learn, grow, advance, and shape the workplace. Xenium offers an inclusive work environment where employees can both make a difference and succeed. If you value authentic relationships, service excellence, diversity, equity, and inclusion—and want to work where everyone knows you and your name, Xenium may be the place for you.  

How this role transforms workplaces:

The Leave Specialist is responsible for managing the administrative aspects of the leave of absence process. This role stays up to date on legal requirements to ensure compliance with federal, state, and local leave laws. This role involves supporting clients with tracking leave cases and ensuring all documentation is accurately processed and maintained.

  • Coordinates the administrative side of the leave of absence process for client employees.
  • Ensures strong accuracy in paperwork, processes, and multistate leave compliance.
  • Meets legal notification requirements and internal service standards.
  • In partnership with the Generalist team, serves as the Subject Matter Expert (SME) in federal, state, and local leave laws, staying updated on any changes.
  • Tracks integrated employee consecutive leaves.
  • Manages leave documentation in Frances.
  • Keeps the Monday tracking spreadsheet up to date in a timely manner.
  • Communicates with client employees, answers their questions, provides guidance (e.g., where to apply for paid leave), and sends necessary paperwork.
  • Completes all required paperwork, determines leave eligibility for integrated clients, approves leaves, and interprets medical certifications when needed.
  • Collaborates effectively with the Generalist team, HR Services & Compliance Manager, and other departments to enhance documents, processes, and ensure compliance and efficiency.
  • Ensures accurate, timely documentation and updates for employee leave folders, integrating with client systems like Prism and customizing paperwork based on client-specific processes.
  • Maintains a consistent client experience by following established processes, inputting accurate client information in Client Space, and tracking service activities.
  • Collaborates with the HR Generalist team on an as-needed basis to support and execute diverse HR projects.

Who you’ll work with:

Leave Specialist Team, HR Business Partners, internal specialists, Xenium clients

Required experience and skills:

  • Bachelor’s degree from a four-year college or university is preferred and two or more years related experience and/or training or equivalent combination of education and experience is required.
  • Experience with federal, state, and local leave regulations (e.g., FMLA, state-specific leave laws including OFLA and Paid Leave Oregon, workers' compensation) and experience applying these regulations in real-world scenarios.
  • Experience determining eligibility for leave, administering a high volume of leave cases, and interacting with employees and managers to answer their leave questions is preferred.
  • Excellent verbal and written communication skills.
  • Strong analytical and problem-solving skills.
  • Exceptional customer service skills and ability to work independently.
  • Reliable transportation and occasional travel to meet client needs.

Preferred skills and certifications:

  • SHRM or PHR certification

Don’t meet every requirement? We’d still like to hear from you:  

If you enjoy being part of a collaborative team, building relationships, and making a difference in workplaces, we encourage you to apply – even if you believe you don’t meet all of the requirements described. Studies have shown that individuals with marginalized identities are less likely to apply for jobs unless they meet every qualification in the job description. Our priority is finding the best candidate for the job, and we welcome candidates from all backgrounds. Xenium HR is an equal opportunity employer, promoting diversity and inclusion and offering a learning and team-focused environment.  

Total compensation and salary range:

Our total rewards philosophy is centered around the whole person, including comprehensive health and financial benefits and life balance resources designed to support the passion, commitment, and energy that is vital to our team members. 

Xenium HR is committed to providing a competitive compensation package. The starting salary for this role ranges from $55,000 to $60,000 per year based on skills/knowledge, years of experience, and ensuring pay equity within the organization. The hiring team will share more details regarding compensation based on your experience and location during the interview process. 

Benefits: 

Employer paid medical, dental, vision

FSA for health & dependent care

Life & Disability plans

Employee Assistance program

Wellness program

401k with match

Profit Sharing program

Paid time off 

Paid holidays of your choice

Perks: 

Flexible work arrangement with autonomy and trust

Caring leadership

Quarterly massage

½ day Fridays in summer

Tuition/educational assistance for under-grad degrees

Sabbatical and travel awards starting at 10 years

Professional development book clubs and cultural awareness & appreciation conversations

Regular training events

Peer Recognition & Reward program

Employee referral bonus

Business referral bonus

Monthly all-team meetings and team events

Community service

DEI and culture initiatives & teams

Discounts on Stoller wine 

To learn more about the workplace culture at XeniumHR, view our video: 

  • Leave Specialist

    1 week ago

    Tualatin, United States Xenium HR Full time

    Location: Hybrid - Tualatin, OR Looking for a role where your work has real impact? At Xenium HR, we're on a mission to transform workplaces for the better. You'll join a team of passionate HR, Payroll, and Benefits professionals working with small and medium-sized businesses across the Pacific Northwest. We support businesses with limited or no internal...

  • Leave Specialist

    1 month ago

    Tualatin, United States Xenium HR Full time

    Location: Hybrid - in office in Tualatin (OR) & remote Looking for a role where your work has real impact? At Xenium HR, we're on a mission to transform workplaces for the better. You'll join a team of passionate HR, Payroll, and Benefits professionals working with small and medium-sized businesses across the Pacific Northwest. We support businesses with...

  • Leave Administrative Specialist

    5 days ago

    Tualatin, Oregon, United States Xenium HR Full time

    Xenium HR is a leading provider of transformational services to small and medium-sized businesses across the Pacific Northwest. Our mission is to create a positive, rewarding experience for our clients, employees, and partners.The Leave Specialist role at Xenium HR is a critical part of our team. As a Leave Specialist, you will be responsible for managing...

  • Accounts Payable Specialist

    1 month ago

    Tualatin, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionJob Title: Accounts Payable SpecialistLocation: Tualatin, ORHours: Fully Onsite, Temp to Hire, Full TimeCompensation: $25 - $28 an hourWe have an exciting opportunity for an Accounts Payable Specialist to join our client in Tualatin, OR. As an ideal candidate, you should have a minimum of 3-year experience in accounts...

  • Accounts Payable Specialist

    3 weeks ago

    Tualatin, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionJob Title: Accounts Payable SpecialistLocation: Wilsonville, ORHours: Fully Onsite, Full Time, Direct HireCompensation: $27 - $28 an hour DOEWe have an exciting opportunity for an Accounts Payable Specialist to join our client in Wilsonville, OR. As an ideal candidate, you should have a minimum of 1 year experience in...

  • Cleanroom Production Specialist

    3 days ago

    Tualatin, Oregon, United States Aerotek Full time

    About the RoleWe are seeking an experienced Cleanroom Production Specialist to join our team. In this role, you will be responsible for creating and assembling complex plastic tube products using various techniques to fuse, cut, form, bend, and shape plastic tubing to meet precise design specifications.Key Responsibilities:Assemble complex plastic tube...

  • Accounts Payable Specialist

    3 weeks ago

    Tualatin, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionEmployment Type: Temp to HireCompensation: $25-27/hr. USDWork Hours: 8 am- 5 pmLocation: Wilsonville. Oregon - In officeAre you ready for an exciting new opportunity? LHH is partnering with a well-known company in Wilsonville, Oregon, that is looking for an Accounts Payable Specialist to join their growing team. The ideal...

  • Clinical Psychiatric Specialist

    1 day ago

    Tualatin, Oregon, United States LifeStance Health Full time

    About LifeStance HealthWe are a national provider of mental healthcare services focused on evidenced-based, medically driven treatment services. Our mission is to help people lead healthier, more fulfilling lives by improving access to trusted, affordable, and personalized mental healthcare. Everywhere. Every day.Salary: $453,000 - $510,000/yearAs a Clinical...

  • Production Test Specialist

    1 day ago

    Tualatin, Oregon, United States Aerotek Full time

    Job OverviewAerotek is seeking a skilled Production Test Technician to join our team. As a Production Test Specialist, you will work from Monday to Thursday, 6:00am - 4:30pm, setting up, calibrating, testing, and troubleshooting moderately complex circuits, components, instruments, and mechanical assemblies.ResponsibilitiesSelect specialized test equipment...

  • Warehouse Operations Specialist

    5 days ago

    Tualatin, Oregon, United States Volt Workforce Solution Full time

    Job OverviewVolt Workforce Solution is currently hiring a Forklift Certified Warehouse Operations Specialist in Tualatin, OR.Key Responsibilities:Receive and stock goods in the warehouse with accuracy and efficiencyReplenish Lean Assembly Line KanBan Bins and Carts to maintain optimal inventory levelsContribute to recycling efforts by properly handling waste...

  • Assembly Specialist

    7 days ago

    Tualatin, Oregon, United States Volt Workforce Solution Full time

    Job SummaryVolt Workforce Solution is seeking a skilled Assembler to join our team at a facility in Tualatin.Key ResponsibilitiesDemonstrate excellent attendance and work habits.Perform assembly of electro-mechanical equipment for large industrial products using basic hand tools.Occasionally lift and/or move up to 22 pounds, with the ability to collectively...

  • Document Control Specialist

    3 weeks ago

    Tualatin, United States World Wide Professional Solutions Full time

    WORLD WIDE PROFESSIONAL SOLUTIONS is a project solutions organization committed to implementing lean constructions, collaborative contracting, and execution approaches to enable breakthroughs in performance. WWPS is seeking a Document Control Specialist to join our growing team in Tualatin, Oregon. This position is 100% on-site. Local candidates only. The...

  • Clinical Director Role for Experienced Chiropractors

    7 days ago

    Tualatin, Oregon, United States Medulla Full time

    **Company Overview**MEDULLA is one of the largest privately-owned chiropractic companies in the country. With over 150+ doctors and 130+ clinics across the nation, we strive to set the standard for patient-centric chiropractic care. Our company culture emphasizes empowerment, collaboration, and continuous improvement. We provide management resources with...

  • Clinical Excellence Specialist

    3 days ago

    Tualatin, Oregon, United States LifeStance Health Full time

    About LifeStance HealthWe believe in a truly healthy society where mental and physical healthcare are unified to make lives better. Our mission is to provide trusted, affordable, and personalized mental healthcare to everyone, everywhere.As the fastest growing behavioral health practice group in the country, we're looking for talented Clinical Psychologists...

  • Oncology Nurse Specialist

    1 day ago

    Tualatin, Oregon, United States Providence Full time

    We are seeking a skilled Registered Nurse to join our team at an oncology clinic or infusion center environment. As a Registered Nurse, you will provide professional, comprehensive nursing care for patients and families, based on individual physical, emotional, and spiritual needs.About the RoleAs a key member of our healthcare team, you will be accountable...

  • Veterinary Care Specialist

    1 day ago

    Tualatin, Oregon, United States Banfield Full time

    About Us Banfield is a leading veterinary care provider with a rich history of innovation and dedication to pet health. We're passionate about delivering exceptional patient care and fostering a supportive work environment for our veterinarians. The Role We're seeking experienced veterinarians to join our team and contribute their expertise in providing...

  • Chiropractic Director

    1 month ago

    Tualatin, United States Chiro One Wellness Centers Full time

    Learn about what makes Chiro One different and how this is not just another associate position, but a full career without any investment or franchise fees for our doctors complete with a full resident-in-training program unlike any other, sponsored continuing education by the company, and a performance coaching staff designed to help you succeed. Attention...

  • Nursing Specialist in Emergency Care

    2 days ago

    Tualatin, Oregon, United States Providence Full time

    Company Overview">Providence is a not-for-profit health care system serving the Pacific Northwest since 1856.">Salary and Benefits">We offer a comprehensive benefits package, including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental...

  • Chiropractic Director

    3 weeks ago

    Tualatin, United States Medulla Full time

    Learn about what makes Chiro One different and how this is not just another associate position, but a full career without any investment or franchise fees for our doctors complete with a full resident-in-training program unlike any other, sponsored continuing education by the company, and a performance coaching staff designed to help you succeed. Attention...

  • Perioperative Nurse

    7 days ago

    Tualatin, Oregon, United States USPI Full time

    Career OverviewWe are seeking a skilled Perioperative Nurse to join our team at USPI. As a Perioperative Nurse, you will play a crucial role in ensuring the highest quality care for patients undergoing surgery.About the RoleThe Perioperative Nurse is responsible for providing safe, effective, and high-quality patient-centered care in the perioperative...