Administrative Assistant

6 days ago

Irving, United States FASTENER DISTRIBUTION HOLDINGS LLC Full time
FDH is a leading global distributor of aerospace parts and materials to the OEM and Aftermarket segments. Our business is built on relationships with key suppliers and focused on providing exceptional customer service.

FDH Electronics is seeking a proactive and highly organized Administrative Assistant to support the leadership team within our Electronics Division. This role is crucial in ensuring the smooth execution of executive tasks, coordinating schedules, and acting as the primary point of contact for internal and external communications. The ideal candidate is detail-oriented, adaptable, and skilled at managing diverse responsibilities in a fast-paced environment.

Responsibilities:
  • Provide comprehensive administrative support to executive leaders, including calendar management, meeting coordination, and preparing materials for presentations and reports
  • Serve as the main point of contact for the Electronics Division leadership, facilitating communication between internal teams, clients, and external vendors
  • Organize and manage complex executive schedules, including arranging domestic and international travel, accommodations, and travel itineraries
  • Draft, edit, and manage correspondence, presentations, reports, and other documents. Ensure timely and accurate distribution of information
  • Coordinate and set up meetings, including preparing agendas, taking meeting minutes, tracking action items, and following up on outstanding tasks
  • Oversee the organization and maintenance of sensitive information, records, and files, ensuring confidentiality and accuracy
  • Assist with various ad hoc projects, including research, data collection, and analysis related to the Electronics Division's operations
  • Collaborate with facilities and office staff to ensure the workspace meets executive and team needs, including ordering supplies and managing resources
  • Prepare and submit expense reports for executives, ensuring compliance with company policies and timely processing of reimbursements

Basic Qualifications:
  • Bachelor's degree in Business Administration or a related field preferred.
  • Minimum of 3 years of experience supporting senior executives in a corporate environment, ideally within the technology or manufacturing sectors.
  • Proficiency with Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint
  • Exceptional written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, MS Teams).
  • Strong organizational and multitasking abilities, with a keen attention to detail.
  • Ability to manage confidential information with discretion and professionalism.
  • Proven experience handling complex schedules, travel arrangements, and meeting logistics.
  • A proactive mindset with the ability to anticipate needs and offer solutions.
  • Experience in the electronics, manufacturing, or supply chain industry.
  • Strong interpersonal skills with a customer-oriented approach.
  • Ability to thrive in a dynamic, fast-paced environment, working both independently and as part of a team.

FDH is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

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