Administrative Assistant

1 week ago


Stillwater, United States Oklahoma State University Full time
Position Details

Req ID:

req18801

Position Title:

Administrative Assistant

Position Type:

Staff Full-Time

Position Number:

633494

OSU Campus:

Stillwater

Department:

Communication Sciences & Disorders

Location Address:

042 Social Sciences and Humanities, Stillwater, OK 74078 USA

Hiring Supervisor:

Ramesh Kaipa, Ph.D.

Hiring Range:
(Contingent upon available funding):

14.00 - 20.00, Hourly

Work Schedule:

Monday - Friday, 8 am to 5 pm

Faculty Appt Period:

Job Summary:

The Administrative Assistant to the Department of Communication Sciences and Disorders is a crucial role within the department at Oklahoma State University. The Administrative Assistant coordinates administrative activities, such as supervision of office staff, including bi-weekly meetings and staff development. Additionally, this role will:
Prepare and process new employment documentation including E-Verify and EPAFs.

Process bi-weekly and monthly payroll, including ENPs.

Prepare and coordinate course scheduling, which includes assisting in coordinating room availability, course selection, instructor assignments, and semester course reports.

Assist department head with RPT documents.

Coordinate department annual budget proposal report including faculty summer funding.

Serve as liaison with other on campus units and outside entities.

Prepare fiscal reports and oversee record retention and management.

Oversee physical facilities, coordinates activities involved in department committee functions, and special events.

Special Instructions to Applicants

For full consideration, please submit a cover letter, resume, and list of 3 professional references by November 20, 2024. However, applications will continue to be reviewed until the position is filled.

Education & Experience

Position Qualifications:

Required Qualifications:

High School/GED. Minimum of five years related experience.

Office management or supervision, excellent computer skills, and accounting skills. Strong interpersonal skills, ability to coordinate and complete multiple tasks simultaneously. Able to perform messenger tasks across campus.

Preferred Qualifications:

Bachelor's Degree in Business Management, Accounting or related field. Three or more years of related experience, involving supervision of multiple staff, coordination of complex tasks, handling confidential information, communication with other units and agencies, accounting, and budgeting experience.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.

  • Stillwater, United States Oklahoma State University Full time

    The Administrative Assistant to the Department of Communication Sciences and Disorders is a crucial role within the department at Oklahoma State University. The Administrative Assistant coordinates administrative activities, such as supervision of of Administrative Assistant, Administrative, Accounting, Assistant, Education


  • Stillwater, United States Oklahoma State University Full time

    The Administrative Assistant reports to the Executive Administrative Associate for Access and Community Impact. They are responsible for providing executive-level administrative support and customer service in a highly active and broadly engaged offi Administrative Assistant, Administrative, Leadership, Assistant, Microsoft, Program


  • Stillwater, United States Oklahoma State University Full time

    Position Details Req ID: req18612 Position Title: Administrative Assistant Position Type: Staff Full-Time Position Number: 637275 OSU Campus: Stillwater Department: Trio Programs Location Address: Oklahoma State Univerity , 425 Scott Hall Stillwater, Oklahoma, 74078 United States Hiring Supervisor: Dr. Clyde Wilson Jr Hiring...


  • Stillwater, United States Oklahoma State University Full time

    Position DetailsReq ID:req18612Position Title:Administrative AssistantPosition Type:Staff Full-TimePosition Number:637275OSU Campus:StillwaterDepartment:Trio ProgramsLocation Address:Oklahoma State Univerity , 425 Scott HallStillwater, Oklahoma, 74078United States Hiring Supervisor:Dr. Clyde Wilson JrHiring Range (Contingent upon available funding):14.00 -...


  • Stillwater, United States Oklahoma State University Full time

    The Administrative Assistant reports to the Associate Vice President for Access and Community Impact and is responsible for providing executive-level administrative support and customer service in a highly active and broadly engaged office and divisi Administrative Assistant, Administrative, Leadership, Assistant, Vice President, Microsoft


  • Stillwater, United States Oklahoma State University Full time

    Position Details Req ID: req18769 Position Title: Administrative Assistant Position Type: Staff Full-Time Position Number: AS7211 OSU Campus: Stillwater Department: Access and Community Impact Location Address: 408 Whitehurst Hall, Oklahoma State University, Stillwater, OK Hiring Supervisor: Patricia McDonald Hiring Range: (Contingent upon...


  • Stillwater, United States Oklahoma State University Full time

    About Us: The Department of Natural Resource Ecology & Management provides instruction, research and Extension expertise that focuses on the natural resources of fisheries, forests, rangeland and wildlife within and beyond the boundaries of Oklahoma. Administrative Assistant, Administrative, Operations, Assistant, Education


  • Stillwater, United States Oklahoma State University Full time

    Position Details Req ID: req18801 Position Title: Administrative Assistant Position Type: Staff Full-Time Position Number: 633494 OSU Campus: Stillwater Department: Communication Sciences & Disorders Location Address: 042 Social Sciences and Humanities, Stillwater, OK 74078 USA Hiring Supervisor: Ramesh Kaipa, Ph.D. Hiring...


  • Stillwater, Oklahoma, United States Oklahoma State University Full time

    Job Title: Administrative Support Specialist I-Sr at Oklahoma State UniversityOur team is looking for an experienced Administrative Support Specialist I-Sr to join our staff. This is a challenging role that requires strong organizational skills, attention to detail, and excellent communication abilities.About the Role:This position reports directly to the...


  • Stillwater, United States psg Full time

    This job was posted by : For more information, please see: Greet and assist students, faculty, staff, and the public entering the departmental office with general short-term assistance. Answer main department phone line, distribute mail, maintain pos Administrative, Support, Assistant, Staffing, Technology, Staff


  • Stillwater, Oklahoma, United States City of Stillwater, OK Full time

    **Job Overview**We are seeking an experienced Administrative Assistant to join our team at the City of Stillwater, OK.The successful candidate will provide administrative support to the divisions of the Stillwater Electric Utility (SEU), ensuring that policies, procedures, and regulations are followed. The ideal candidate will have a strong background in...


  • Stillwater, United States Oklahoma State University Full time

    Information and Reception Serve as a receptionist and information center regarding police records for the Oklahoma State University (OSU) Police Department, other OSU Departments, other governmental agencies, and the public, in person at the depart Administrative, Support, Assistant, Police Officer, Senior, Records Clerk, Technology


  • Stillwater, United States Oklahoma State University Full time

    Position Details Req ID: req18481 Position Title: Administrative Support Assistant I - Senior Administrative Support Assistant Position Type: Staff Full-Time Position Number: AS9119, AS7855 OSU Campus: Stillwater Department: Police Department Location Address: OSU Police Department, 104 USDA Building Stillwater, Oklahoma, 74078 United...


  • Stillwater, United States Oklahoma State University Full time

    Position DetailsReq ID:req18481Position Title:Administrative Support Assistant I - Senior Administrative Support AssistantPosition Type:Staff Full-TimePosition Number:AS9119, AS7855OSU Campus:StillwaterDepartment:Police DepartmentLocation Address:OSU Police Department, 104 USDA BuildingStillwater, Oklahoma, 74078United States Hiring Supervisor:W. Anthony...


  • Stillwater, United States Oklahoma State University Full time

    Facilities Management is looking for a skilled Administrative Associate to provide administrative assistance to the Chief Facilities Officer and the Director of Business Operations. The Administrative Associate will report directly to the Chief Facil Business Operations, Administrative, Associate, Director, Operations, Officer


  • Stillwater, Oklahoma, United States Oklahoma State University Full time

    Job SummaryThe Administrative Assistant provides executive-level administrative support and customer service in a highly active and broadly engaged office and division at Oklahoma State University. This role entails preparing and opening Scott Hall daily for business, serving as the primary contact point for communications, and providing administrative and...


  • Stillwater, Oklahoma, United States Oklahoma State University Full time

    About the Role: We are seeking an Administrative Associate to join our team at Oklahoma State University. This is a unique opportunity for someone with experience in administrative support and a passion for delivering exceptional results.The successful candidate will provide administrative assistance to the Department Head, ensuring the smooth operation of...


  • Stillwater, Oklahoma, United States Oklahoma State University Full time

    Job SummaryWe are seeking an administrative professional to provide support to the Director of Graduate Studies, the Director of Undergraduate Studies and the Director of the Mathematics Learning Success Center. The ideal candidate will have excellent organizational skills, attention to detail, and strong communication abilities.Responsibilities- Provide...


  • Stillwater, Oklahoma, United States Oklahoma State University Full time

    About the PositionAs a critical member of the Department of Communication Sciences and Disorders at Oklahoma State University, the Administrative Assistant plays a vital role in supporting the team's success.


  • Stillwater, Oklahoma, United States Oklahoma State University Full time

    Company Overview:">Oklahoma State University (OSU) is a leading educational institution committed to providing a safe and inclusive environment for its faculty, staff, volunteers, and students.">Salary:">The estimated salary range for this position is $39,000.00 - $51,500.00 per year, contingent upon available funding.">Job Description:">We are seeking an...