Program Project Assistant II

Program Project Assistant II - Undergraduate Medical Education

Wayne State University is searching for an experienced Program Project Assistant II - Undergraduate Medical Education at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

POSITION PURPOSE:

Provide specialized staff support and assistance in the development, implementation and maintenance of programs and/or projects for a School, College and/or Center/Institute at the University. May perform data analysis and apply established techniques and methods in servicing clients, research design and study to meet the mission and goal of a specific program and/or project area.

ESSENTIAL JOB FUNCTIONS:

Participate in and coordinate specific program and/or project activities, research methodologies and initiatives; conduct involved data collection techniques which may include one-to-one detailed structured interviews. Interface with program/project staff participants and supporters to assess and determine goals, objectives and needs; recommend procedural changes to support operational activities; develop materials and informational/promotional activities.

Serve as liaison and resources to outside agencies, organizations, vendors, subject study groups or individuals and University personnel. May conduct on-site visits and interview sessions to establish relationship as well as accessibility with specific study groups and individuals. May negotiate vendor services, assist in obtaining conference sponsorship.

Assist and participate in database management activities. Monitor input of data; verify accuracy to ensure information is reliable for report generation, synthesis and analysis. Generate various statistical reports utilizing appropriate software packages; analyze data which may include applying established research methods, techniques and principles; consult with principal investigator, supervisor and/or technical professional.

May provide functional supervision to subordinate professional, volunteer and student personnel. Train in appropriate technical methods and procedures. Develop specific program and/or project materials and, dependent upon the operation, any related training manuals; conduct training sessions and individual or group presentations. Participate in recruitment and selection of subordinate personnel.

Assist in day-to-day administration of operational activities; establish work schedules and agendas; assign and monitor program/project work activities; conduct meetings to evaluate work activities. Keep abreast of developments in research methodologies and techniques and integrate such in operational activity or activities of assigned area.

Prepare written correspondence, memorandums, reports and informational pieces on program activities. Coordinate and arrange program meeting, presentations, activities and services. Develop handbooks, brochures and/or informational packets related to program/project.

Perform related work as assigned.

ADDITIONAL COMMENTS:

This classification level is designed to provide professional specialized staff support and assistance in the development, implementation and maintenance of specific programs and/or projects focused on research or service for an assigned area. Work activities demand specialized knowledge of a specific activity of an assigned area. The incumbent should possess familiarity with research methodologies, statistical sampling and design and implementation techniques and data analysis. Work activities require strong analytic and problem solving abilities in order to think within substantially diversified, established procedures and standards. Functional supervision may be exercised over a number of full-time professional, volunteer and student support personnel. This classification is generally assigned to a School, College, and/or Center/Institute at the University in which the primary focus is research or service. This classification reports to and receives work direction from a research professional or management level position.

Unique duties:

Program Support and Coordination: Assist with the 3-year MD Program and MD/MBA, in addition to the MD program including scheduling student interviews, managing information sessions, handling communication with applicants, and updating program handbooks and websites. Curriculum Scheduling and Management: Serve as the master of schedules for the Pre-Clerkship Curriculum by working with Course Directors to finalize schedules, maintaining the Google Admin Calendar, and overseeing the Canvas Calendar for Year 2. Track teaching hours within pre-clerkship curriculum Session Coordination and Support: Coordinate with various School of Medicine offices to schedule teaching spaces, graphic design, and audiovisual support. Lead implementation of Case-Based Learning, Synergize, and lab small group sessions. Student Communication and Support: Act as a point of contact for pre-clerkship students regarding schedules, curriculum, and events. Manage group assignments for required curricular activities. Autonomous Project Management: Lead and spearhead projects and programs within the Pre-Clerkship Curriculum that align with improving student experience and wellness, while also providing executive support for the Pre-Clerkship Education Subcommittee

Qualifications:

Graduation from an accredited college or university or an equivalent combination of education and/or experience.

Reasonable knowledge and experience of structured interviewing techniques.

Strong analytical and problem solving skills.

Some knowledge of and experience in longitudinal research projects.

Ability to communicate effectively with others.

Ability to interact with various socio-economic groups.

Some experience in social science research methodologies, statistical sampling and design techniques and data analysis preferred.

Some knowledge of a specific discipline or the operational activities of an assigned area, e.g. psychology, computing technology, child development, teacher education, etc.

Some supervisory experience.

Strong written and/or oral communication skills.

Typically, incumbents have had experience working on service or research projects as a student intern or volunteer.

Preferred qualifications:

School/College/Division:

H06 - School of Medicine

Primary department:

H0671 - Undergraduate Medical Education

Employment type:

* Regular Employee
* Job type: Full Time
* Job category: Staff/Administrative

Funding/salary information:

* Compensation type: Annual Salary
* Hourly rate:
* Salary minimum: $43,711
* Salary hire maximum: $52,449

Working conditions:

This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Job openings:

* Number of openings: 1
* Reposted position: No
* Reposted reason: None (New Requisition)
* Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Equal employment opportunity statement:

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.