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Office Specialist

4 months ago

Waco, United States City of Waco, TX Full time

Minimum starting salary $15.90 depending on qualifications

WHY WORK FOR WACO:

* Meaningful and challenging work
* Make a difference and improve communities
* Competitive Salary and Benefits
* Full Range of Benefits including Health, Dental, Vision, Disability and Life Insurance
* Mandatory TMRS Retirement Plan with a 2:1 City Match
* Education Assistance Program
* Paid Parental Leave
* Employee Assistance 
* Longevity Pay
* And More


* Chance to do work you are passionate about
* Job Security
* Desire to give back

THE CITY OF WACO SEEKS:

An Office Specialist who takes initiative, has integrity, upholds confidentiality, identifies problems and recommends solutions. Our ideal candidate has strong organizational skills and makes valuable contributions to the team. If this sounds like the role for you, apply now

MINIMUM QUALIFICATIONS:

Required:

* High School Diploma or GED
* One year of administrative or clerical experience
* Must possess a valid Texas Driver's License
* Must complete Police Department Background Packet
* Must be able to pass a Criminal Justice Information Services (CJIS) background screening
* Must be able to pass a polygraph
* Specific technical training and certifications may be required for some incumbents

POSITION OVERVIEW:

Under basic supervision, performs basic office clerical and administrative support functions for City staff and provides customer services for the general public; enters and retrieves data in automated records management systems; provides information within scope of authority. Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

* Performs basic clerical and administrative duties in accordance with Department procedures and City policy, including data entry, record keeping, basic accounting, preparing and processing documents and maintaining files; makes and distributes copies; processes mail, documents, correspondence, invoices and other materials; duties may vary according to job assignment.
* Provides customer service, information and assistance to visitors and others having business with the City; responds to requests for information within the scope of authority; assists customers with requests, applications, government forms and other documents.
* Enters and retrieves data in automated records management systems, updates and maintains a variety of electronic and paper files, records, reports and documents; processes forms, records and files; queries system databases as requested by authorized persons; collects statistical data and compiles data for reports.
* Receives records and applications, verifies information and enters data into City computer systems.
* Updates and maintains statistical information, reports and related documents.
* May collect special fees and account information for City services and perform cashier functions.
* Answers incoming telephone calls and directs the caller to the correct person or work group or takes and relays messages as appropriate; coordinates and schedules meetings and appointments as requested; cross-trains in other office support duties as needed.
* Maintains inventory of office supplies.
* Receives and sends information to and from other City departments, agencies and jurisdictions.
* Supports the relationship between the City of Waco and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors and City staff; maintains confidentiality of work-related issues and City information.
* Performs other related and assigned duties as required.
* Driving is essential.