Administrative Assistant

5 days ago

Sicklerville, United States FirstService Residential Full time

**Job Overview:**

AsanAdministrative Assistant,you'llbe responsible forassistingto the administration and coordination ofall oftheday\-to\-day operations of an assigned Community Association including handling customer service functionandmaintainingcommunication with Board of Trustees and homeowners\.

**Your Responsibilities:**

+ Provide excellent customer service andmaintainopen lines of communication with fellowassociates,homeownersand Board of Trustees

+ Have general knowledge and understanding of building systems and components

+ Log work requests in Connect and generate work orders for maintenance staff and/orcontractors

+ Update work order log with notes and action taken by vendors\.

+ Close open work orders in system when complete by vendor\. Work order is not considered completeunless the vendor has signed original work order and returned to office\.

+ Update andmaintaincommunity information in Connect, including but not limited to theCommunity Web Site, Community Projects, ManagementReportsand all Association documents andforms

+ UtilizeConnect'sResident Alert featurein order tokeep homeowners apprised of Associationactivities and important updates, subject to Board authorization

+ Provide Manager with work order log for inclusion in Board package\.

+ Such other duties and responsibilities as mayreasonably bedirected andrequired

**Skills & Qualifications:**

+ Minimum of 3 years business experience in an administrative capacity or related experience

+ Critical thinking, problem solving, judgement and decision\-making abilities are necessary\.

+ Proficiencyin computer programs like Microsoft Office, Outlook and Windowsrequired\.

+ Ability to work with sensitive and/or confidential information\.

**Compensation** **:**

$17\.00 \- $18\.00/hour

**Disclaimer Statement** **:**

The above informationonthis description has been designed toindicatethe general nature and level of work performedby employees within this classification\. It is not designed tocontainor be interpreted as a comprehensiveinventory of all duties, responsibilities, and qualificationsrequired ofemployees assigned to this job\. This is not anall\-inclusivejob description; therefore, management has the right to assign or reassign schedules,dutiesandresponsibilities to this job at any time\.

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