Administrative Assistant

1 week ago

Ada, United States The Chickasaw Nation Full time
We are currently looking for a Full Time Administrative Assistant to join our Area of Lt Governors Office team located at the Governors Office working 8:00AM-5:00PM - Mo Tu We Th Fr.

Summary:
Assists with all administrative support required to efficiently and effectively provide consistent high quality services to both internal and external customers.

Responsibilities:
* Assists with all aspects of travel arrangements
- Coordinates travel arrangements
- Prepares and processes travel requests, travel claims and check requests
* Develops and performs detailed administrative tasks and functions to assure an accurate and timely flow of information needed for prudent administrative decisions
* Assists with organizing the planning process for strategic growth of all current and developing programs, inclusive of planning, implementation and expansion of programs and services, as well as other entities within the department
* Prepares and provides meeting minutes, agenda creations, and distribution of documents for meetings
* Provides coverage/assist with the front reception desk as needed
* Schedules staff meetings, conferences, and events
* Manages and orders office inventory, equipment, uniforms and other operational supplies
* Creates and submits requisitions according to departmental needs
* Maintains files, logs, and records
* Assists as directed in budgetary expenditures
* Creates and maintains the scheduling of division vehicle maintenance
* Assists managers with timekeeping in the time management system
* Maintains management's calendar of appointments and staff meetings
* Routes, logs, prepares and/or distributes incoming and outgoing mail
* Prepares individual and group correspondence
* Complete all required departmental documentation
* Answers the phone, transfers calls, takes messages and screens calls per guidelines for areas served
* Prepares weekly reports
* Prepares monthly reports
* Prepares quarterly reports
* Prepares annual reports
* Provides first class customer service - courteous and helpful to all internal and external customer types
- Answers questions in a courteous and professional manner
- Partners with internal and external services as needed to ensure appropriate referral is made
- Greets and engages with a smile
- Determines and meets needs
- Seeks positive experience and outcomes
* Completes all training and development requirements and participates in continuing education opportunities
* Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types
- Shares responsibilities for maintaining adequate supplies and equipment
- Maintains general upkeep of work area and maintains a safe environment
- Observes and addresses potential environmental hazards and risks
- Maintains and promotes professionalism
- Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics
- Adheres to Chickasaw Nation dress code standards
- May provide break coverage for others as assigned
- May augment staff in other areas as needed based on staffing and needs ratio in regularly assigned unit
* Maintain knowledge of and follow all laws, rules, regulations, policies and SOPs for assigned area, e.g. MICS, TICS, hospital standards, health codes, food sanitation, accounting principles, etc.
* All other duties as assigned

Competencies:
Essential:
* Follow instructions, written or oral
* Adhere to all scheduling and attendance requirements
* Focus on a single task for pro-longed periods of time
* Must be detail-oriented
* Honesty, truthfulness, reliability, accountability
* Read, understand and apply regulations and policies
* Understand Native American culture and tribal programs
* Organizes work and assigned area logically and orderly
* Filing skills
* Define problems, collect data and establish facts
* Builds effective working relationships
* Organizational and time-management
* Ability to plan, organize and follow through on assignments
* Communicates verbally with team, departments, guests and management
* Use voice in authoritative manner
* Writes effective communications with team, departments, guests and management
* Keeps written records

Skills:
Essential:
* Must be familiar with the MS Office Suite of products
* Printers and scanners

Experience:
Essential:
* No prior experience required.

Education:
Essential:
* High School, GED or Equivalent

Credentials:
Essential:
* Pass general background check
* Standard Driver's License

Working Conditions:
Essential:
* Computers, printers, phones
* Communications phone, computer
* Communications written, verbal
* Effective work relationships inside and outside organization
* Pass pre-employment drug test
* Sometimes bend, kneel, stoop, push, reach
* Use computer up to 100% of shift
* Operate normal office equipment
* Able to drive assigned vehicle types
* Sometimes lift and or carry up to 25 lbs
* Non strenuous work
* Sitting up to 100% of shift
* Day shift

  • Administrative Assistant

    2 weeks ago

    Ada, United States Thrivent Financial for Lutherans Full time

    Handles incoming telephone calls and responds to requests for information. Performs routine administrative duties such as maintaining office supplies and processing mail. Prepares or coordinates the preparation of routine correspondence, reports, and Administrative Assistant, Administrative, Financial Advisor, Processing, Assistant

  • Administrative Assistant

    1 week ago

    Ada, United States Thrivent Full time

    SummaryThis position provides administrative support to Laura Tweten. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email,...

  • Administrative Assistant

    1 week ago

    Ada, United States The Chickasaw Nation Full time

    We are currently looking for a Full Time Administrative Assistant to join our Dental Program Administrator team located at the Chickasaw Nation Medical Center.Summary:Assists with all administrative support required to efficiently and effectively provide consistent high quality services to both internal and external customers.Responsibilities:* Assists with...

  • Administrative Assistant

    1 week ago

    Ada, United States The Chickasaw Nation Full time

    We are currently looking for a Full Time Administrative Assistant to join our Residential Treatment Section team located at the Nittak Himitta Womens and Childrens Recovery Center.Summary:Assists with all administrative support required to efficiently and effectively provide consistent high quality services to both internal and external...

  • Senior Administrative Assistant

    1 week ago

    Ada, United States Ohio Northern University Full time

    The person in this position is primarily responsible for supporting the functions of the Deans office through assisting the Director of Student Services, Director of Development, and Deans Coordinator with a variety of clerical tasks concerning the Administrative Assistant, Administrative, Director, Assistant, Senior, Support, Education, Technology

  • Administrative Assistant II

    1 week ago

    Ada, United States The Chickasaw Nation Full time

    We are currently looking for a Full Time Administrative Assistant II to join our Area of Emergency Management Planning team located at the Emergency Operations Facility working 8:00AM-5:00PM - Mo Tu We Th Fr.Summary:This role provides comprehensive administrative support to the department ensuring smooth operations by managing fiscal, technical and clerical...

  • Administrative Assistant II

    2 weeks ago

    Ada, United States The Chickasaw Nation Full time

    We are currently looking for a Full Time Administrative Assistant II to join our Area of Emergency Management Planning team located at the Emergency Operations Facility working 8:00AM-5:00PM - Mo Tu We Th Fr. Summary: This role provides comprehensive administrative support to the department ensuring smooth operations by managing fiscal, technical and...

  • Administrative Assistant II

    3 weeks ago

    Ada, United States The Chickasaw Nation Full time

    We are currently looking for a Full Time Administrative Assistant II to join our Area Grant Reporting team located at the Youth & Family Building working . Summary: Provides a full range of administrative support to a department and/or Manager. Duties include general clerical, receptionist, and project based work. Project a professional company image through...

  • Administrative Assistant II

    3 weeks ago

    Ada, United States The Chickasaw Nation Full time

    We are currently looking for a Full Time Administrative Assistant II to join our Division of Child Development team located at the Chickasaw Nation Child Development Center - Ada working . Summary: Provides a full range of administrative support to a department and/or Manager. Duties include general clerical, receptionist, and project based work. Project a...

  • Administrative Assistant II

    1 week ago

    Ada, United States The Chickasaw Nation Full time

    We are currently looking for a Full Time Administrative Assistant II to join our Area of Pre Employment Opportunities team located at the Chickasaw Employment Access.Summary:Provides a full range of administrative support to a department and/or Manager. Duties include general clerical, receptionist, and project based work. Project a professional company...

  • Administrative Assistant II

    1 week ago

    Ada, United States The Chickasaw Nation Full time

    We are currently looking for a Full Time Administrative Assistant II to join our Area Grant Reporting team located at the Youth & Family Building working .Summary:Provides a full range of administrative support to a department and/or Manager. Duties include general clerical, receptionist, and project based work. Project a professional company image through...

  • Administrative Assistant II

    1 week ago

    Ada, United States The Chickasaw Nation Full time

    We are currently looking for a Full Time Administrative Assistant II to join our Division of Child Development team located at the Chickasaw Nation Child Development Center - Ada working .Summary:Provides a full range of administrative support to a department and/or Manager. Duties include general clerical, receptionist, and project based work. Project a...

  • Administrative Assistant II

    5 hours ago

    Ada, United States The Chickasaw Nation Full time

    We are currently looking for a Full Time Administrative Assistant II to join our Division of Child Development team located at the Chickasaw Nation Child Development Center - Ada working .Summary:Provides a full range of administrative support to a department and/or Manager. Duties include general clerical, receptionist, and project based work. Project a...

  • Administrative Assistant

    1 week ago

    Ada, United States Ohio Northern University Full time

    Job Title: Administrative Assistant - Student Employment OpportunityAbout Ohio Northern University:Ohio Northern University is a comprehensive university that offers undergraduate and graduate programs in various fields. We are committed to providing a supportive and inclusive learning environment for our students.Salary Information:The estimated annual...

  • Administrative Assistant

    7 days ago

    Ada, Oklahoma, United States The Chickasaw Nation Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Office Coordinator to join our team at The Chickasaw Nation. As an essential member of our administrative staff, you will provide exceptional support services to our employees and external clients.

  • Senior Administrative Coordinator

    7 days ago

    Ada, United States Ohio Northern University Full time

    At Ohio Northern University, we are seeking a skilled and detail-oriented Senior Administrative Assistant to support the functions of our Deans office. This is an excellent opportunity for a motivated individual to work closely with the Director of Student Services, Director of Development, and Deans Coordinator in various administrative tasks.About the...

  • Administrative Coordinator

    7 days ago

    Ada, Minnesota, United States Thrivent Financial for Lutherans Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Thrivent Financial for Lutherans.Key Responsibilities:Responds to incoming telephone calls and provides accurate information to clients and internal stakeholders.Maintains office supplies and processes mail in a timely and efficient manner.Prepares...

  • Administrative Support Specialist

    7 days ago

    Ada, United States Ohio Northern University Full time

    We are looking for a talented and experienced Senior Administrative Assistant to join our team at Ohio Northern University. As a key member of our Deans office, you will play a vital role in supporting the Director of Student Services, Director of Development, and Deans Coordinator with various administrative duties.About the OpportunityThis is an excellent...

  • Executive Assistant

    4 weeks ago

    Ada, United States Partners In Action, Inc. Full time

    A Local CPA Firm is searching for a an executive assistant to join their team. The candidate should be comfortable and experienced in providing high-level administrative support for our leaders to ensure they can effectively accomplish key tasks and company initiatives. Additionally, our organizational executive assistant provides further support to the...

  • Executive Assistant

    1 month ago

    Ada, United States The Chickasaw Nation Full time

    We are currently looking for a Full Time Executive Assistant to join our Medical Information team located at the Chickasaw Nation Medical Center working . Summary: Assists the Health IT Officer in the delivery of the department, programs, and related services. Responsibilities: * Develops and performs detailed administrative tasks and functions to assure an...