Project Accountant

1 week ago

Chadds Ford, United States ARORA ENGINEERS Full time
Job Details

Job Location
AEI - Chadds Ford - [7CFD] - Chadds Ford, PA

Description

Overall Responsibility: The Project Accountant is responsible for managing a high volume of invoice transactions and ensuring the integrity and accuracy of the accounts receivable process. This includes timely and accurate billing, effective collections, and maintaining the accounts receivable subsidiary ledger. Additionally, the Project Accountant will oversee the entry and review of daily payables, ensuring smooth operations through the Deltek Vision platform.

Essential Functions:
  • Generate high-volume, contractually accurate invoices, identify necessary corrections, obtain required documentation and signatures, and finalize invoice approval with the project team before submission to the client.
  • Prepare various business subcontracting reports (i.e., small/large/DBE/MBE) for governmental agencies.
  • Partner with Project Managers and the project team to establish and update project budgets, ensuring budgets reflect any contract modifications or changes.
  • Produce and analyze aging reports, addressing related queries from internal management.
  • Collaborate with internal and external customers to resolve billing and payment issues, offering recommendations and guidance on behalf of management.
  • Receive and process invoices from external vendors, subcontractors, and service providers, ensuring timely entry into the Deltek Vision ERP system with correct coding.
  • Route invoices for electronic review and approval in the Deltek Vision ERP system, ensuring compliance with internal procedures.
  • Communicate effectively with vendors and suppliers to address any payment or invoice-related concerns.
  • Assist in special projects as assigned, which may include process improvements, system implementations, or financial analysis to enhance operational efficiency.

Qualifications

Needed Skills:
  • Familiarity with the USPS eBuy Coupa portal for authorizations, invoicing, and payments.
  • Strong proficiency in Deltek Vision ERP or similar financial management software.
  • Proficiency in Microsoft Office Suite (Word, Excel, and Outlook).
  • Excellent organizational skills, with the ability to prioritize tasks and meet deadlines consistently.
  • Ability to adapt to change in the workplace.
  • Abilitiy to take direction and work independently and have the knowledge and skills to deliver primary job responsibilities.
  • Strong attention to detail and a high level of accuracy in work.
  • Ability to manage multiple projects simultaneously and thrive in a fast-paced environment.
  • Strong problem-resolution skills and the ability to take direction.
  • Excellent communication skills, including writing, editing, and proofreading.
  • Ability to maintain confidentiality and handle sensitive information.

Education/Experience Minimum:
  • BS/BA/AS in Accounting, Finance or related field preferred.
  • 3+ years of experience in accounting, with a focus on project-based environments.
  • Experience in A/E/C industry preferred.
  • Knowledge of professional service firm accounting systems and project accounting.
  • Project Accounting, particularly as related to engineering services or related professional service a plus.
  • In possession of appropriate documentation to legally gain and maintain employment in the US.
  • Ability to create and maintain productive relationships with employees, clients, and vendors

Equipment, Physical Activity, Physical, Visual Acuity Requirements: See attached ADA Job Requirement Supplemental Checklist

Work Environment Descriptions: See attached ADA job Requirement Supplemental Checklist

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