Administrative Assistant
2 weeks ago
Essential Responsibilities
§ Provide daily administrative and support to office and field personnel, including establishing work priorities and workflow.
§ Carries out administrative duties such as communications, filing, printing, binding, scanning, material ordering and distribution.
§ Maintain computer and manual filing systems; ensure the confidentiality and security of files
§ Review and process department records, ensuring accurate and timely data entry
§ Schedule meetings and prepare meeting minutes
§ Assist with the development and implementation of reporting procedures, maintain office records
§ Support aspects of the annual training requirements
§ Ensure the execution of company policies and procedures
§ Compile weekly/monthly reports, including training and assessment counts
§ Responsible for servicing office equipment and maintaining inventory of office supplies
§ Process and distribute internal and external mail and FedEx shipments
§ Execute company document control procedures
Knowledge | Skills | Abilities
§ Extensive knowledge of general office procedures and practices
§ Demonstrated multi-tasking, prioritizing, and data entry skills
§ Detail-oriented and maintain a high level of accuracy
§ Ability to anticipate and meet internal customer needs
§ Ability to work independently and meet deadlines
§ Proven communication, documentation, organizational, and interpersonal skills
§ Excellent computer skills including familiarity with Microsoft Office
Qualifications
§ High School Diploma or Equivalent (Education beyond High School preferred)
§ 1-2 years of administrative and/or clerical support experience
Work Environment
§ Must be able to remain in a stationary position over 50% of the time
§ The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
§ Continuously operates a computer and other office productivity machinery, such as a calculator, copy machine, scanner, and computer printer
§ The person in this position frequently communicates with employees and coworkers and must be able to exchange accurate information in these situations
§ Occasionally lifting 20 pounds
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