Administrative Assistant

2 weeks ago


Iron Mountain, United States M. J. Electric, LLC Full time
Position Purpose: To provide a wide variety of clerical and administrative support to the Safety Department

Essential Responsibilities

§ Provide daily administrative and support to office and field personnel, including establishing work priorities and workflow.

§ Carries out administrative duties such as communications, filing, printing, binding, scanning, material ordering and distribution.

§ Maintain computer and manual filing systems; ensure the confidentiality and security of files

§ Review and process department records, ensuring accurate and timely data entry

§ Schedule meetings and prepare meeting minutes

§ Assist with the development and implementation of reporting procedures, maintain office records

§ Support aspects of the annual training requirements

§ Ensure the execution of company policies and procedures

§ Compile weekly/monthly reports, including training and assessment counts

§ Responsible for servicing office equipment and maintaining inventory of office supplies

§ Process and distribute internal and external mail and FedEx shipments

§ Execute company document control procedures

Knowledge | Skills | Abilities

§ Extensive knowledge of general office procedures and practices

§ Demonstrated multi-tasking, prioritizing, and data entry skills

§ Detail-oriented and maintain a high level of accuracy

§ Ability to anticipate and meet internal customer needs

§ Ability to work independently and meet deadlines

§ Proven communication, documentation, organizational, and interpersonal skills

§ Excellent computer skills including familiarity with Microsoft Office

Qualifications

§ High School Diploma or Equivalent (Education beyond High School preferred)

§ 1-2 years of administrative and/or clerical support experience

Work Environment

§ Must be able to remain in a stationary position over 50% of the time

§ The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

§ Continuously operates a computer and other office productivity machinery, such as a calculator, copy machine, scanner, and computer printer

§ The person in this position frequently communicates with employees and coworkers and must be able to exchange accurate information in these situations

§ Occasionally lifting 20 pounds

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