Administrative Assistant

1 week ago


Livonia, United States BEL Environmental Engineering Full time
EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

BEL Environmental Engineering, LLC (BEL) is a growing civil and environmental engineering, consulting firm. BEL is dedicated to providing their clients with the highest quality of work and the best client experience while enabling our team members to develop to their fullest potential.

We are seeking a detail-oriented and organized Administrative Assistant with accounting experience to join our team. The ideal candidate will support our administrative and financial operations, ensuring smooth and efficient office management.

ADMINISTRATIVE DUTIES
  • Support management and team members with administrative tasks as needed to ensure smooth operations.
  • Respond to general business emails, vendor emails and phone calls.
  • Maintain inventory of office supplies, kitchen supplies, and restocking items as required.
  • Sorts and distributes mail and deliveries; May include dropping packages at post office/FedEx/Ups
  • Helps coordinate office social events such as happy hour, company meetings, and other activities
  • Assists with preparation and cleanup related to office events and meetings.
  • Perform general housekeeping tasks to maintain a clean and professional office environment.
  • Other tasks as assigned.

ACCOUNTING DUTIES
  • Assist with accounts payable and receivable, including processing invoices and payments, identifying discrepancies.
  • Scan and upload invoices and documents as appropriate.
  • Monthly Credit Card statement reconciliation and entries.
  • Manage business vendors and new vendor setup by serving as accounts payable liaison for communicating requirements.
  • Preparing and organizing weekly payment runs for review.
  • Monitor email inbox for invoices due to vendors.

Position Requirements

QUALIFICATIONS
  • High School Diploma or equivalent; associate or bachelor's degree preferred but not required.
  • Three (3) years+ previous experience as an Administrative Assistant, Accounting Assistant/Clerk or Office Admin Assistant.
  • Proficiency in MS Office (Word, Excel, Outlook)
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Strong organizational skills with the ability to multi-task.
  • Ability to work independently on assigned tasks as well as to accept directions or given assignments.
  • Must have good communications skills, be able to work as part of a team, and be able to follow instructions accurately.
  • Knowledge of basic bookkeeping procedures is a plus.
  • Experience with Deltek Ajera is preferred.
  • Experience in a consulting or engineering firm is preferred.

This position is currently accepting applications.

  • Livonia, United States BEL Environmental Engineering LLC Full time

    EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Description BEL Environmental Engineering, LLC (BEL) is a growing civil and...


  • Livonia, Michigan, United States Synergy Health Partners MSO, LLC Full time

    Job OverviewWe are seeking a highly skilled and organized Medical Receptionist to join our team at Synergy Health Partners MSO, LLC. As a key member of our healthcare team, you will be responsible for providing exceptional patient care and administrative support in a fast-paced medical office environment.


  • Livonia, Michigan, United States Harper Associates Full time

    **About the Opportunity:**We are seeking an experienced Executive Assistant to join our team in Livonia, MI area. The ideal candidate will have 5-10+ years of experience in administration and possess excellent communication and organizational skills.Key Responsibilities:Provide day-to-day support to the CEO, including managing the calendar and scheduling...


  • Livonia, United States OHM Advisors Full time

    Come to work for OHM Advisors, the community advancement firm. With the singular mission of Advancing Communities, our diverse team of 700+ member team works collaboratively across multiple service areas including architecture, engineering, planning, surveying and construction engineering. We are a team of experts with individual specialties working...

  • Executive Assistant

    7 days ago


    Livonia, Michigan, United States Harper Associates Full time

    **About the Role:**We are seeking an experienced Executive Assistant to support our CEO in Livonia, MI area.Responsibilities:Manage daily calendar activities and schedule meetings.Process email communications and respond as necessary.Coordinate travel arrangements and submit expenses.Arrange meetings and conferences with agendas and minutes.Assist the team...

  • Flexible Assistant

    7 days ago


    Livonia, Michigan, United States Wyndy LLC Full time

    We are seeking a highly skilled and reliable individual to fill the role of a Flexible Assistant at Wyndy LLC. This position offers a great opportunity to work in a dynamic and varied environment, providing essential support across various tasks and projects.Key Responsibilities:Provide general assistance to the team in day-to-day operationsAssist with...


  • Livonia, United States Héroux-Devtek Full time

    Share Facebook Twitter Email LinkedIn Company Bio: Entrepreneurial Leader Heroux-Devtek, the world’s 3rd largest producer of landing gear, serves the civil and military aerospace markets from production facilities in North America and Europe. The Company’s longevity, flexibility, and track record for the development and implementation of...


  • Livonia, Michigan, United States University Home Care Full time

    Office Support Role in Home HealthcareWe are seeking a skilled and detail-oriented Office Employee to join our team at University Home Care. This is an excellent opportunity for individuals with prior office experience to utilize their skills in a dynamic home health care environment.


  • Livonia, United States Harper Associates Full time

    Job DescriptionJob DescriptionExecutive Assistant - Corporate Office - Livonia, MI area  Our client is an expanding organization with multiple businesses including real estateResponsibilities:• Provide day-to-day administrative support for the CEO including:• Manage, plan, and organize daily calendar activities.• Email management• Calendar...


  • Livonia, United States Residence Inn Livonia Full time

    Compensation Type: Yearly Highgate Hotels: Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the...

  • Nursing Assistant

    4 days ago


    Livonia, Michigan, United States Villa at Green Lake Estates Full time

    Villa at Green Lake EstatesA dynamic and supportive work environment is available for a Nursing Assistant - Patient Care Specialist to join our team at Villa at Green Lake Estates.About the RoleWe are seeking a skilled and compassionate individual to provide comprehensive care to our patients/residents in a collaborative team setting. As a Nursing Assistant...


  • Livonia, United States Alta Equipment Full time

    Sales Operations Manager Job ID 2023-5311 of Openings 1 Job Locations US-MI-Livonia Category Sales Overview Come work for one of the largest equipment dealerships in North America! Are you a hardworking individual that thrives in a fast-paced environment and looking to take your career to the next level? If so, then come join our award-winning...


  • Livonia, United States Alta Equipment Full time

    Sales Operations Manager Job ID 2023-5311 of Openings 1 Job Locations US-MI-Livonia Category Sales Overview Come work for one of the largest equipment dealerships in North America! Are you a hardworking individual that thrives in a fast-paced environment and looking to take your career to the next level? If so, then come join our award-winning...


  • Livonia, Michigan, United States Harper Associates Full time

    **Job Summary:**We are seeking an experienced Executive Assistant to provide day-to-day support to our CEO in Livonia, MI area. The ideal candidate will have 5-10+ years of experience in administration and possess excellent communication and organizational skills.Key Responsibilities:Manage the CEO's calendar and schedule meetings.Process email...


  • Livonia, Michigan, United States OHM Advisors Full time

    OverviewAt OHM Advisors, we are seeking a skilled Systems Administrator to join our team. As a key member of our IT department, you will be responsible for maintaining, configuring, and troubleshooting our local On-Prem and Cloud-based systems.ResponsibilitiesMonitor, manage, and support physical and virtual On-Prem and Cloud servers, including patching,...

  • Nurse Manager

    3 days ago


    Livonia, Michigan, United States SKLD Full time

    The Nurse Manager plays a vital role in providing exceptional customer service and nursing care to Residents on the assigned unit and in the facility as a whole.The Nurse Manager assists the Director of Nursing, Unit Managers, and/or the Assistant Director of Nursing in planning, development, and overall operation of the assigned unit, ensuring Residents...


  • Livonia, Michigan, United States Trinity Health Full time

    We are seeking an experienced Internal Medicine physician to join our team as Associate Program Director and Faculty for the Internal Medicine Residency Program at St. Mary Mercy Hospital in Livonia, Michigan.This is a full-time opportunity with a 0.3 FTE commitment to administrative responsibilities and 0.7 FTE dedicated to clinical teaching.The Associate...

  • HR Generalist

    3 weeks ago


    Livonia, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an exciting opportunity in the Human Resources industry, located in LIVONIA, Michigan. The role invites a HR Generalist to join our dynamic team. In this role, you will be responsible for assisting in the execution of HR strategies, maintaining HR compliance, and fostering a positive workplace...


  • Livonia, United States Molly Maid Full time

    Receive incoming calls in a professional and courteous manner. Schedule estimates & house cleanings. Return customer calls. Perform administrative functions including data entry, payment processing, and supply inventory. Assist with personnel managem Customer Service Representative, Customer Service, Representative, Retail


  • Livonia, Michigan, United States beBee Professionals Full time $30,000 - $45,000

    Medical Assistant Role OverviewWe are seeking a skilled Medical Assistant to provide essential support in healthcare settings by assisting with patient care and administrative tasks.Key ResponsibilitiesPatient Preparation: Taking accurate patient histories and preparing them for examinations.Procedure Assistance: Supporting healthcare providers during...