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Legal Services Supervisor II

4 months ago

Seattle, United States King County (WA) Full time

Summary

Legal Services Supervisor II

Appellate and Post-Sentencing Units

Mainstream Adult Criminal Practice Division

Seattle

Salary: Range 58, Step 1 $42.9456 - Step 10 $54.4360. This position is exempt from the provisions of the Fair Labor Standards Act and is not eligible for overtime.

Reports To: Cheryl Woods, Chief Administrative Manager, Adult Criminal Practice Divisions

Location: KCCH, Seattle; this position may have opportunities for telecommuting as business needs allow.

Schedule: Monday - Friday; our core business hours are between 8:00 a.m. and 5:00 p.m.

Job Duties

Roles & Responsibilities

The person in this role will lead a team of legal service professionals in supporting the attorneys within the Appellate and Post-Sentencing Units with a lens that supports the PAO and the County's Race, Equity, and Social Justice goals. They will also carry their own Appellate Unit workload.

Strategic Planning and Leadership

* Together, with the Chief Administrative Manager and the Unit Chairs, leads, manages, directs, assigns, and evaluates the work of the Units' Legal Service Professionals.
* Serves as a member of the Appellate and Post-Sentencing leadership teams to conduct long-term planning, strategizing, and formulation to establish policies, procedures, and innovation.
* Collaborates with committees and other Divisions and units engaged in continuous improvement efforts.
* Monitors the two units' legal service professional workloads and makes staffing recommendations based on priorities.

Oversight of Daily Operations

* Supervises assigned team of legal service professionals in accordance with PAO policies and the Collective Bargaining Agreement between the PAO and Teamsters Local No. 117.
* Works closely with Division and Unit leadership to ensure compliance with applicable policies and procedures and cultivate a healthy work culture.
* Assigns work to Appellate and Post-Sentencing Legal Service Professionals, ensures work is accomplished in a timely manner, determines work assignments and work schedules as needed.
* Responds to and resolves daily operational questions/issues within assigned units.
* Addresses Facilities needs for the Appellate and Post-Sentencing Units and coordinates office moves as needed.
* Participates in the hiring and training process for new legal service professional team members.
* Establishes employee goals through regular individual coaching and development sessions.
* Provides timely constructive feedback up to corrective action for performance improvement to assigned team members and conducts annual employee performance reviews.
* Makes recommendations on promotion, discipline, and termination in accordance with office policy and terms of the union contract.
* Oversees time and attendance and approves employee time in PeopleSoft every two weeks.
* Attends supervisor meetings and trainings.
* Meets with new DPAs in the units to review the DPA/paralegal overview and expectations.
* Collaborates with Division Chief, Chief Administrative Manager, Unit Chairs, and other leadership to devise and execute further evolution of this position to meet changing business needs and responsibilities.
* Manages the daily Appellate Unit needs, including, but not limited to processing appeals, opinions, and mandates, submitting filings and documents with various courts, and working up COA and S. Ct. oral arguments.
* Other tasks and responsibilities may be added or modified as business needs evolve.

Foster Collaboration and Professional Growth

* Work collaboratively and respectfully with all members of the PAO community.
* Demonstrated knowledge and continued willingness to address, engage, develop skills, and become knowledgeable about Race Equity and Social Justice (RESJ), cross-cultural differences, intersectionality, and oppressive structures.
* Build healthy working relationships with all members of the PAO community and our external partners.
* Have a collaborative approach to address the needs of the office as a whole and across all divisions.

Experience, Qualifications, Knowledge, Skills

* Knowledge of the overall legal system and court procedures
* Knowledge of criminal practice operations, workflows, and processes is a plus.
* Knowledge of legal terminology and the ability to interpret and apply laws, rules, and regulations.
* Skill in establishing effective and efficient processes to accomplish tasks, with a focus on continuous improvement. Strong problem solver with the ability to "think outside of the box."
* Knowledge of supervisory principles and techniques (with training and coaching).
* Skill in building effective teams and establishing common objectives and a shared mindset.
* Ability to establish clear directions, set expectations, and distribute workload appropriately.
* Asserts initiative to problem solve and seek solutions collaboratively with colleagues and team members.
* Strong strategic thinker.
* Must be willing to embrace evolving technology.
* Skill in using computers and an ability to become proficient in a variety of software such as PbK, Word, JMS, SAW, JABS, and other criminal justice and court programs.
* Ability to stay level-headed under high-pressure situations and to assume unscheduled and unexpected responsibilities as they arise.
* Skill in working independently and exercising initiative.
* Ability to maintain security, confidentiality, and discretion at all times.
* Strong written and oral communication skills.
* Demonstrated reliable attendance.



Dedication to Office Culture and Shared Values

* Actively cultivates a healthy office culture: creating a trusting and nurturing environment where there is genuine care for all employees.
* Consistently aligns the PAO's stated values, mission, vision, and inclusion to foster a work environment that prioritizes inclusion and belonging.

Competencies

Nurtures relationships - Effectively builds formal and informal relationship networks inside and outside the organization. Cultivates bonding, bridging, and collaboration, recognizing the value that different perspectives and cultures bring to the organization.

Instills Trust - Gains the confidence and trust of others through honesty, integrity, and authenticity. Steps up to address difficult issues, saying what needs to be said.

Ensures accountability - Holding self and others accountable to meet commitments.

Drives engagement - Creates a climate where people are motivated to do their best to help the organization achieve its objectives.

Directs work - Providing direction, delegating, and removing obstacles to get work done.

Develops accountable teams - Instills mentorship to cultivate high-accountability teams, connected to purpose, that apply their diverse skills and perspectives to achieve common goals, vision, and strategy.

Optimizes work processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

RESJ focused - Applies a RESJ lens when creating or revising policies/practices and when engaging in employee relations matters. Running open and transparent hiring practices that support the advancement of diversity in hiring.

Situational adaptability - Adapts approach and demeanor in real time to match the shifting demands of different situations.

Interpersonal savvy - Relating openly and comfortably with diverse groups of people.

Values differences - Recognizing the value that different perspectives and cultures bring to an organization.

Cultivates innovation - Creates new and better ways for the organization to be successful through process and practice.

Plans and Aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.

Manages conflict - Works through tough disagreements and settles disputes equitably. Facilitates breakthroughs by integrating diverse views and finding common ground or acceptable alternatives.

Supplemental Information

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

Application Process

There exists a broken rung in many organizations that can make attaining formal leadership positions challenging to historically excluded groups. We highly encourage anyone with those lived experiences to apply for this position.

Please submit the NEOGOV application by 5:00 p.m. on Monday, May 20. We are not requesting a detailed expression of interest, as we prefer to keep barriers for applying low and will look forward to hearing about experience and aspirations for the role during the interview process.