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Accounts Payable Specialist
4 months ago
Minimum Qualifications:
High school diploma or equivalent and three years of related experience.
Job Summary:
Performs routine calculating, posting, and verifying duties to provide primary financial data for use in maintaining accurate and timely payment records for assigned supplier vendors and/or employee reimbursements for internal departments.
Job Duties:
* Verifies, audits, and approves disbursement of funds for assigned vendors via Purchase Order (PO) voucher entry and/or non-purchase order (Non-PO) voucher entry and/or Travel/Expense voucher within the Financial Management System (FMS) Accounts Payable or Expense Modules. Obtains appropriate approvals authorizing payments using departmental signature or approval information housed within FMS.
* Compiles, analyzes, and interprets data regarding payment disbursement for goods and services applying thorough knowledge of procurement and University policies and guidelines including taxability and/or IRS-reportability of certain transactions.
* Interfaces with the UTMB Supplier Management team as necessary to assure accurate data in the supplier database.
* May research payments not correctly posted to vendor or departmental accounts and returned check mail.
* May monitor incoming payment inquiries from departmental end-users and/or suppliers and perform research related to such inquiries.
* May initiate or perform voucher reversals, adjustments, credits, or cancellations for payment to correct payment errors.
* May post and process payments for goods and services by generating the FMS PayCycle process per a pre-determined schedule. Prepares payment data/information daily for check mailing, EFT, ACH, and Treasury Wire record.
* May interface with IT staff related to FMS Paycycle problem resolution.
* May respond to non-routine correspondence or telephone contacts within guidelines established by the supervisor.
* Retrieves information regarding vendor or employee payment records and balances within FMS.
* Utilizes ImageNow online imaging system to review and obtain scanned supporting documents.
* May provide data input support for ImageNow online imaging system and/or other clerk-related duties.
* May perform records retention duties related to files produced by the Accounts Payable department.
* Performs other duties as assigned
Knowledge/Skills/Abilities:
* 10 key by touch
* Billing or Accounts Payable volume processing
* Data entry through a computer terminal
* Detail and accuracy oriented
* Customer service oriented
* Knowledge of current financial systems
* Proficient knowledge of Microsoft Office
Salary Range:
Actual salary commensurate with experience.
Work Schedule:
Local/partial remote work, Monday through Friday, 8am to 5pm and as needed on occasion.
Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
Compensation
