Assistant I, Administrative

6 days ago

Willoughby, United States APL Logistics Ltd Full time
Job Description

Overview:

Position is responsible for providing timely and accurate administrative, accounting and Human Resources support to operations and the Administrative department.

Responsibilities

Responsibilities:

This position is responsible for, but not limited to, the following:

Accounting
  • Code, date, and approve Accounts Payable vouchers in timely and accurate manner.
  • Batch Accounts Payable (AP) and Accounts Receivable (AR) invoices and transmit data to Head Quarters(HQ). Ensure invoices have pass through charges to customers.
  • Verifies sales and AP with HQ Accounting mid and end of month.
  • Prepare sales invoice for revenue; ensuring accurate coding to capture all fees and charges.
  • Audit and verify general ledger.
  • Audit income statements for accuracy, assisting General Manager with financial information.
  • Prepare journal entries for accounting for reclassification of revenue and AP, including payroll.
  • Maintain AR report.
  • Prepare management reports, including invoicing summary and performance reports.
  • Maintain and balance petty cash at the facility.

Administrative
  • Maintain time keeping system and reports. Process weekly time reports and audit weekly payroll.
  • Maintain employee attendance and Paid Time Off (PTO) records.
  • Administer worker's compensation reporting.
  • Maintain OSHA reporting records for the facility.
  • May assist in or provide employee compliance training.

Human Resources
  • Prepare all new hire documents following established company procedures.
  • Establish and maintain personnel records following company confidentiality standards.
  • Schedule the orientation of new employees.
  • Administer benefits orientation for new hires and open enrollment for warehouse employees.
  • Process electronic transactions for employee leaves of absence.

Key Result Areas:
  • Accurate and timely reporting for all financials and Metric Tracking.
  • Participate in the APL Logistics Continuous Improvement (ACI) Model for operational efficiency to improve business process, increase proficiency and increase efficiency through waste elimination.
  • Position requires the incumbent's performance to meet and occasionally exceed standards as set by the company for safety, quality, productivity and customer services.

Qualifications

Qualifications:
  • High School diploma or equivalent required
  • 1-2 years of experience in one or more of the following areas: General accounting experience including AR and revenue/expense accruals; HR processing of employee transactions such as payroll, benefit enrollments, etc.
  • Familiar with MS Office and database management
  • Good filing and organizational skills
  • Proficient in data entry and 10 key calculator
  • Good math skills
  • ADP, e-time, Kronos software experience
  • Solid command of English, both written and verbal
  • Ability to adhere to confidential guidelines
  • Attention to detail
  • Strong customer service focus
  • Must act in a professional manner and be a team player

Additional Knowledge, Skills & Abilities:
  • College Coursework preferred
  • Spreadsheet skills preferred
  • Spanish speaking a plus
  • Teamwork - showing a commitment to teamwork and collaboration
  • Respect - extending dignity and respect to all people
  • Integrity - fostering trust and a positive work environment
  • Innovation - bringing creativity to the workplace
  • Customer Focus - achieving Company, department, and personal goals through a strong customer focus

The hourly wage for this position is $20.34.

Candidates are eligible for the following benefits:

• PTO
• 6 days sick time
• 8 paid holidays
• 1 paid "Personal Holiday"
• Company Bonus Plan
• 401(K) SAVE Plan
• Annual Fixed Contribution
• Medical, Dental, Vision, and Life & Disability coverage
• Voluntary Benefits
• Accident/Critical Illness/Hospital Indemnity Benefits
• Tuition reimbursement and student loan assistance
• Employee Assistance Program (EAP)
• Health Savings Account (HSA) with employer funding and wellness incentives
• Flexible Spending Account (FSA)
• Employee Referral Program

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