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Accounts Payable Coordinator

4 months ago

Canonsburg, United States HomeServe USA Full time

HomeServe USA, a Brookfield Infrastructure Group portfolio company is a Great Place to Work, and while we're biased, we're not just saying that. We're proud to have been certified as a Great place to Work the last five years. What does HomeServe do and what makes it so great? Well, we're glad you asked

We put people at the heart of everything we do. That's priority number one for all of us. For the nearly 5 million customers we serve, that means being there when they have an emergency home repair need, such as getting their a/c working, clearing their clogged pipes, or fixing broken electrical systems. With over 1,300 municipal and utility partners, that means providing their customers with access to affordable home repair plans, making it easier, faster and less expensive to have their home repair needs met. And for the more than 1,500 people working alongside us, it means fostering a rewarding, inclusive and challenging career experience that we think is second to none. At HomeServe, everyone is welcome. We know that having diverse teams has a positive impact on our work and ultimately helps us better serve our customers.

No matter your role at HomeServe, you're part of a growing team that's working to make home repairs and improvements easy.

Job Responsibilities:

The Accounts Payable Coordinator is a detail-oriented individual with a minimum of 2 years Account Payable experience responsible for managing the timely processing of a variety of high volume transactions, including, repair management contractors, inventory, employee expense reimbursements, trade vendors, and customer refunds. In addition, this role oversees adherence to internal controls by ensuring payments are properly approved and documented; issues are proactively researched and resolved; and payments are generated on a timely basis. The candidate must have knowledge of general accounting principles and be proficient at accounting software and MS Office (especially Excel). The applicant should display a positive and proactive attitude, strong organizational skills, and the ability to prioritize and multitask. She/he should be a strong communicator, both written and oral, as the position requires frequent dealings with colleagues in other parts of the organization and vendors.

* Daily processing of various transactions
* Process various transactions, including invoices, vouchers, expense reports, customer refunds, and check requests.
* Match corresponding purchase orders to incoming invoices with all supporting documentation.
* Review all invoices for appropriate documentation and approval prior to payment.
* Prioritize invoices according to cash discount potential and payment terms.
* When necessary research and apply correct accounting codes to items being processed to ensure proper entry into the financial system.
* Investigates and resolves problems associated with processing of invoices and purchase orders.
* Reconcile vendor statements, research and correct discrepancies.
* Respond to all vendor inquiries on a timely basis.
* Manage all vendor correspondence and Invoice discrepancies.
* Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
* Maintain Vendor 1099 information.
* Maintain Vendor files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
* Maintain accurate electronic files and evidence to support the account reconciliations and journal entries that you prepare and process.
* Assist with external and internal audits as required.
* Perform tasks and assignments to be determined by management.

Job Requirements:

* Minimum of 2 years of experience in accounts payable or bookkeeping
* Associates or Bachelor Degree in Accounting, Finance or Business preferred
* Strong research and analytical and multi-tasking skills
* Strong working knowledge of applicable accounts payable/procurement/general ledger financial systems and procedures
* Familiar with foreign currency
* Ability to prioritize workload to meet vendor terms and business deadlines
* Proficient in MS Word / Excel
* Thrives on change and is willing to learn new skills
* Ability to follow up on pending issues and communicate status to management
* Consistently meets deadlines and proactively solves problems
* Possess strong organizational, communications and time management skills
* Ability to interact with employees and vendors in a professional manner
* Ability to be an effective team member and display initiative
* Strong work ethic and attention to detail is required
* Ability to handle confidential information in a discreet, professional manner
* Reliable and professional attitude

In return, We offer:

* Competitive compensation
* Career development and advancement opportunities
* Casual attire throughout the week
* Friendly, open and team oriented work atmosphere
* Excellent benefits including generous medical, vision, dental and life & disability insurance
* 401(k) plan with a company match
* Eligibility to enroll in up to two HomeServe coverage plans paid for by the company

Salary Range: $18.55 to $24.73

Bonus Potential: 5%

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to seniority, merit, geographic location where the work is performed, education, experience, travel requirements for the job, and/or other business and organizational needs.

HomeServe USA is an equal opportunity employer.