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Payroll Manager

4 months ago

North Kingstown, United States Ocean State Job Lot Full time

Company Overview:

Ocean State Job Lot ("OSJL" and "Company") is a leading $850+ million general merchandise retailer operating over 150 stores in the Northeast and a $75+ million shopping center business with OSJL as the anchor tenant in over 50% of its centers. At OSJL, we are committed to providing exceptional value to our customers while championing positive change in our communities and inspiring a more responsible model for retail.

Job Description:

The Payroll Manager role at OSJL spearheads payroll processing for over 5,000 associates across multiple states. Leading a dedicated team, this role ensures seamless weekly payroll execution while providing expert support to Accounting, Human Resources ("HR"), and leadership.

Key Responsibilities:

* Oversee the weekly payment of wages for over 5,000 associates, via paycards and direct deposits.
* Balance payroll accounts by researching and resolving any payroll discrepancies.


* Lead and manage a team of payroll professionals.
* Assist with associate hiring and disciplinary processes.
* Coach associates through the performance management process by providing meaningful feedback related to their yearly performance.
* Ensure all team members have proper training and understanding of assigned duties to ensure team alignment and effectiveness.


* Oversee compliance with statutory reporting and filing requirements.
* Manage all aspects of payroll tax compliance and reporting for OSJL's multi-state workforce.
* Collaborate with HR to ensure strict compliance with federal and state wage, hour, and labor laws. Proactively identify potential compliance risks and implement preventative measures to mitigate them.
* Act as the primary point of contact for payroll tax audits. Liaise with auditors, confidently represent the Company's interests, and ensure a smooth and efficient audit process.
* Keep up to date with federal, state and local legislation, and recommend and implement necessary changes to maintain compliance and optimize processes.


* Generate comprehensive payroll reports to analyze trends, identify opportunities for improvement, and support informed decision-making.
* Maintain strong relationships with key stakeholders across OSJL departments to ensure smooth payroll operations and address department needs.
* Provide General Ledger support with the preparation of various journal entries and account reconciliations related to payment of wages, taxes, and benefits including accruals where applicable.
* Represent the payroll department in meetings with external vendors or auditors, advocating for Company interests.


* Collaborate with leadership to establish a strategic vision for the payroll process that aligns with Company goals. This includes the development of clear and comprehensive policies and procedures to streamline operations and the provision of ongoing support to associates and departments.
* Maintain professional and technical competency. Participate in educational opportunities, subscribe to professional publications, maintain personal networks, and participate in professional organizations.
* Protect the Company's values and maintain associate confidence by keeping information confidential.

Qualifications:

* Bachelor's degree in Accounting or a related field is preferred.
* 5 or more years of experience in payroll management is preferred.
* 3 or more years of experience leading a team is required.
* Certification (CPP / CPM) is preferred.
* Experience with preparing and processing payroll in-house is preferred.
* A deep knowledge of payroll regulations, multi-location & multi-state payroll and taxes.
* Experience with managing a payroll of more than 5,000 associates is preferred.
* UKG HRIS system experience preferred.

Work Environment:.

* Works primarily in a climate controlled environment with minimal safety and health hazard

potential.
* Works in an office environment remaining stationary at a desk, table, or computer workstation for extended periods of time. Frequently uses near vision for reading and computer tasks.
* Hybrid: Some work may be completed outside of the Company locations, with at least three (3) days a week in the Corporate Office. The role is responsible for setting up a professional and ergonomically safe work environment and to be available during working hours. The role may also bring their own device/s to complete all work (e.g. all computer hardware and software, including audio and video capabilities for virtual meetings; and reliable Internet connection with ability to access the Google platform for virtual meetings and applications used for work).
* Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other job duties and tasks, some of which may be essential to the position. Management has the right to revise this job description at any time. The job description is not a contract, either express or implied. You are an at-will employee, meaning either you or the Company may terminate your employment at any time, with or without notice.