Admin Assistant II
1 week ago
Responsibilities for this Position
Location: USA VA Springfield
Full Part/Time: Full time
Job Req: RQ187939
Type of Requisition:
Regular
Clearance Level Must Currently Possess:
Top Secret SCI + Polygraph
Clearance Level Must Be Able to Obtain:
Top Secret SCI + Polygraph
Public Trust/Other Required:
None
Job Family:
SCA
Job Qualifications:
Skills:
Detail-Oriented, Microsoft Office, Office Administration, Oral Communications, Written Communication
Certifications:
None
Experience:
2 + years of related experience
US Citizenship Required:
Yes
Job Description:
Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant II and make an impact on our customer. While you help us advance the mission, we'll help advance your career.
HOW AN ADMINISTRATIVE ASSISTANT II WILL MAKE AN IMPACT:
* Working in a discreet environment handling sensitive and personal information daily
* Completing transactional duties with special attention to detail, being organized, and multi-tasking
* Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email
* Handling and receiving incoming and outgoing correspondence
As an Administrative Assistant II, your day-to-day responsibilities will include:
* Administrative assistants support the office's team lead and management with the daily operation of the operation
* The AA (Administrative Assistant) will process normal inquiries and learn how to support unique or complex customer requests as received
* Daily responsibilities will include working with internal sponsor personnel to ensure that shipments are properly manifested and labeled according to sponsor operating procedures
* They will develop and submit electronic spreadsheets and manifests to track movement and delivery of material
* The AA will receive or provide written and verbal customer inquiry replies
* They will work as part of team to meet the office needs
* This position is administrative in nature, but environment is industrial and supports domestic and overseas delivery and shipping demands
* Once the AA learns the office standard operating procedures (SOPs ), they must be able to complete work with minimal guidance
* They will serve as main point of contact for stakeholders and customers to conduct follow-up inquiries
* Follow ups will occur within 24-48 hours and provide shipping partners with status updates
* The AA must rapidly acquire delivery method proficiency across a variety of defined transportation schedules of other government Agencies (OGAs) nsed by customer
* Depending on shipment material, the AA will be expected to be proficient in or able to research required packing and shipping requirements for a given shipment and seek clarification or approval from customer for any shipments that do not confirm to normal requirements
* As primary POC (Point of Contact), the AA will provide clients rapid response by email or telephone regarding material movement inquires
* AA will continue to create and improve SOPs and capture high function checklists for developmental contractors as they learn processes and workflows
* The AA must be detail oriented and able to identify and resolve discrepancies between delivery reports
* They will actively seek to assist team members across the office to process urgent tasks or follow up on backlogs of requests as required
WHAT YOU'LL NEED TO SUCCEED:
* The position requires an active Top Secret/SCI with Polygraph clearance
* The position requires High School Diploma and two (2) years of relevant experience or equivalent combination of education and experience
* Core hours between 6:30am-3:00pm
* Proficient Word, Excel, Outlook, PowerPoint
* The position is on customer site
GDIT IS YOUR PLACE:
* 401K with company match
* Comprehensive health and wellness packages
* Internal mobility team dedicated to helping you own your career
* Professional growth opportunities including paid education and certification
* Cutting-edge technology you can learn from
* Rest and recharge with paid vacation and holidays
#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet
The likely hourly rate for this position is between $23.80 - $32.20. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.
Scheduled Weekly Hours:
40
Travel Required:
None
Telecommuting Options:
Onsite
Work Location:
USA VA Springfield
Additional Work Locations:
Total Rewards at GDIT:
Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.
We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.
We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation's most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.
GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.
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