Administrative Assistant

1 week ago

Victoria, United States Cook & Boardman Full time
The Accounting Specialist is responsible for assisting in accounts receivable duties (invoicing and cash payment processing) and accounts payable duties (receiving/processing invoices and collections) and other accounts receivable/payable transactions and reports.

Essential Functions
• Receives material and creates and distributes packing slips for ship direct invoices
• Matches receiving with invoices
• Enters invoices to be paid
• Research both receiving that does not have an invoice and invoices that do not have receiving
• Resolves issues on the Accrued Payables Report.
• Checks statements for past dues and investigates discrepancies
• Requests corporate credit card receipts and enters the credit card information online and scans the receipts to corporate
• Scans expenses to corporate
• Prepares, requests and distributes second tier lien waivers
• Sends and responds to email and telephone inquiries concerning accounts payable
• Facilitates RGA's/back charges/supplier returns
• Miscellaneous sales order billing/invoicing
• Process customer returns on miscellaneous sales orders
• Maintaining and reconciling deposits daily
• Assist in quarterly and annual closeouts of the accounting periods
• Other relative duties as assigned

Minimum Qualifications
• Associate's degree preferred, or an equivalent combination of education/experience
• Current and valid US driver's license preferred
• At least 1 to 3 years of experience in similar accounting position
• Must pass pre-employment background check and drug test

Knowledge, Skills and Abilities
• Excellent Excel experience and skills required
• High attention to detail, self-motivated, and ability to work independently
• Excellent organizational skills
• Strong PC and systems skills required
• Proficient in Microsoft Office Suite
• Thorough knowledge of general accounting including thorough skills knowledge plus the application of general accounting theory
• Must be proficient in Microsoft Word and Excel software programs
• Excellent verbal and written communication skills required
• Strong multitasking skills

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk, hear and see. The employee frequently is required to stand; walk; use hand to handle or feel; and reach with hands and arms.

Work Environment
This job operates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May occasionally require business travel.

Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EOE Minorities/Females/Disability/Veterans; VEVRAA Federal Contractor
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

Other details
  • Pay Type Hourly
  • Travel Required No
  • Telecommute % 0

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