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Office services Coordinator

4 months ago

East Brunswick, United States LVMH Full time
Poste

LVMH PERFUMES & COSMETICS

LVMH's Perfumes & Cosmetics activities benefit from exceptional dynamism that relies on both the longevity and development of key lines, and on the boldness of new creations.

All are driven by the same values: a quest for excellence, creativity, innovation and perfect mastery of their image.

The brands cultivate what makes them unique and is guaranteed to make them stand out in a highly competitive global market. The success of the Perfumes & Cosmetics division depends on finding the right balance between major historic Houses such as Parfums Christian Dior, Parfums Givenchy, Acqua di Parma, Guerlain, and newer brands with strong potential like Kenzo Parfums, Fresh, and Make Up For Ever.

LVMH Perfumes & Cosmetics invites you today to join its North America teams.

LVMH Perfumes & Cosmetics is part of the LVMH Group.

POSITION OVERVIEW
  • In person position - part time (5 days, 25 hours/week) in the East Brunswick, NJ office

PRINCIPAL DUTIES AND RESPONSIBILITIES
  • Act as main point of contact for facility and security related matters
  • Greet, announce, and direct incoming visitors; maintain a clean and professional workspace with coverage during office hours, obtaining back-up when required
  • Reserve appropriate space for NY/Guest employees working in our location as needed
  • Manage Office Services mailbox assuring responses are made on a timely basis and necessary communications are sent to employees
  • Act as point of contact for facility issues and utilize building website to resolve with building management or outside vendors as needed
  • Phone system administrator: includes troubleshooting and resolving any technical problems, phone/office moves, new hires, updates & passcode resets; Maintain & update internal telephone directory.
  • New Hires:
    • Partner with Tower Center Management to create and activate security badges and parking passes. Set up phone and voicemail. Create nameplate for office/cubicle. Update floor plan and phone directory. Maintain accurate listing of security access
  • Terminations:
    • Collect badges and parking passes from HR and deactivate terminated employees. Return badge and parking pass to Tower Center Management. Update floor plan and phone directory. Maintain accurate listing of security access.
  • Receive & sort incoming mail, interoffice mail, and other packages; prepare outgoing mail; Manage UPS account
  • Organize and maintain cafeteria and office supplies placing regular replenishment orders to maintain adequate supply; Nightly organize and restocking of cafeteria
  • Troubleshoot and maintain printers and copy machines, perform minor maintenance and/or coordinate service calls with vendor as needed.
  • Create content and update lobby display weekly or for special events
  • Receive, code, and submit incoming invoices for office supplies, cafeteria supplies, interoffice courier, and other facility related expenses
  • Manage Iron Mountain account and liaison between staff and Iron Mountain to coordinate pickups & retrievals
  • Print daily employee listing from security system as part of emergency evacuation procedure
  • Provide as needed assistance to Distribution Center and Human Resources
  • Conduct all other job-related activities.

SUPERVISION RECEIVED
  • Reports to Director of Workplace Services

SUPERVISION EXERCISED
  • N/A

Qualifications

QUALIFICATIONS & SKILLS REQUIRED
  • Excellent communication skills
  • Microsoft Office proficiency
  • Organizational skills with ability to multi-task
  • Deals with confidential information and/or issues using discretion and judgment

NOTE: This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

LVMH Perfumes & Cosmetics brands are a M/F, Disabled and Vet EEO/AA Employer.

Additional Information

On-site five days a week.

LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise, performance and tenure.

While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published salary range of

This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

All your information will be kept confidential according to EEO guidelines.