Administrative Assistant to Assistant Superintendent for Educational Services

1 week ago

Surprise, United States Dysart Unified School District Full time

"
REPORTS TO
Assistant Superintendent for Educational Services

FLSA STATUS
Exempt
SUPERVISES
No

JOB FAMILY
Administrative Support
FTE
1.0

WORK CALENDAR
248
GRADE
D

APPROVED

REVISED
11/21/2024

SUMMARY: Assist the Assistant Superintendent in conducting administrative duties so that he/she may devote maximum attention to the management of educational directives.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Communicates and works positively and cooperatively with all staff.
Serves as a liaison between Assistant Superintendent and principals, Teacher On Special Assignment, mentors, specialists, parents and community members.
Maintains effective communication and follow up with appropriate departments and schools in the implementation of Educational Services and district programs.
Coordinates special projects to include development of timelines and appropriate procedures for the accomplishment of the task. Monitors progress of projects as needed.
Review curriculum.
Performs general secretarial services and uses equipment including, not limited to: computer with various forms of computer software, filing, copying, answering the telephone, making appointments, typing, sorting and distributing incoming mail and correspondence.
Coordinates meetings for the Assistant Superintendent with administrators, staff and parents as needed.
Orders and maintains sufficient inventory of office supplies and materials for the department.
Accurately prepares reports, correspondence, and printed documents.
Organizes and maintains accessibility of updated files, databases, and budgets.
Prepares requisitions and processes purchase orders according to district policies and Uniform System of Financial Records (USFR) accounting.
Assists in preparing program information for teachers, principal, administrators, Governing Board and the public.
Prepares correspondence independently, by dictation or from brief oral instruction.
Maintains records in an organized and efficient manner.
Establish and maintain professional rapport with students, employees, community members and vendors.
Maintains a high level of ethical behavior and confidentiality.
Performs other related duties as may be assigned by the Assistant Superintendent of Educational Services.

EDUCATION:
High School Diploma or GED required.
EXPERIENCE:
Three (3) years of increasingly responsible administrative support and office management experience.
COMPUTER SKILLS:
Demonstrated competency in computer literacy, Microsoft Word and Excel.
LICENSING/CERTIFICATIONS:
Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC).
KNOWLEDGE OF:
Principles and practices of program administration and coordination.
Principles and applications of critical thinking and analysis.
Principles and methods of qualitative and quantitative research.
Basic budget administration.
Techniques and methods for organizing, prioritizing and monitoring work.
Business math concepts.
Filing and record-keeping principles.
Applicable federal, state and local laws, codes, regulations.
Applicable Dysart Unified School District and departmental policies and procedures.
Occupational hazards and applicable safety principles and practices.
Uses and properties of supplies and equipment.
Customer service principles.
Modern office technology.
SKILL IN:
Coordinating deadlines, prioritizing competing demands and monitoring schedules to meet timelines.
Coordinating communications materials and logistics for executive meetings, projects and processes.
Gathering data, analyzing findings and applying logic and reason.
Performing basic original research, compiling and assembling data.
Interpreting, monitoring and reporting financial information, program data and statistics.
Composing and maintaining basic original documents including reports, and correspondence.
Coordinating the preparation of and overseeing the updating and maintenance of policy and procedure documentation.
Exercising political acumen, tact and diplomacy.
Organizing tasks, meeting deadlines and prioritizing work.
Following directions and meeting standards.
Providing attention to detail in assignments.
Computer Digital literacy and Excel.
Organizing and maintaining records and files.
Proofreading and error correction.
Business math computations.
Exercising confidentiality.
Comprehending reference books and manuals.
Interpreting and applying applicable laws, codes, regulations and standards.
Providing customer service.
Utilizing a computer and relevant software applications.
Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

ADA AND OTHER REQUIREMENTS:
Positions in this class typically require: balancing, stooping, kneeling, crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move object.

Working Conditions:
Work is routinely performed in an indoor, office environment.

This job classification description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position.

The Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.

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