Administrative Associate III

1 week ago

Dallas, United States Texas A&M University Full time

Job Title

Administrative Associate III

Agency

Texas A&M University Health Science Center

Department

Comprehensive Dentistry

Proposed Minimum Salary

$19.56 hourly

Job Location

Dallas, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

A part of the Texas A&M University Health Science Center, Texas A&M College of Dentistry in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education. As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.



What we want

The College of Dentistry is looking for an Administrative Associate III to serve in the department of Comprehensive Dentistry.  We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

What you need to know

Proposed Salary: $19.56 hourly

Work Schedule/Location: This is an on-site role with a typical schedule of Monday - Friday 8am to 5pm.

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials.  These can be uploaded on the application under CV/Resume.

Required Education and Experience

* High school diploma or equivalent combination of education and experience.


* Three years of experience in general office and/or clerical work.



Preferred Qualifications

* Professional administrative experience in medical or dental office.


* Detail-oriented, highly motivated individual, with the ability to balance multiple tasks simultaneously.


* Professional experience invoicing and paying bills.


* Experience working in education in an office role.


* Scheduling and meeting/event coordination skills.


* Strong technical/business writing skills.



Knowledge, Skills, and Abilities

* Knowledge of word processing, spreadsheet, and database applications.


* Strong verbal and written communication skills.


* Ability to work with sensitive information and maintain confidentiality.


* Strong interpersonal and organizational skills.



Essential Duties/Tasks:

Office Support

* Support department head and office personnel by assisting with office administration.


* Open and properly distribute incoming mail and handle outgoing mail.


* Respond to email correspondence in a professional and expeditious manner.


* Provide administrative and logistical support for events and meetings by anticipating needs such as room reservations, equipment needs, various communication needs, catering orders, event signage, publicity posting including email invitations, printing and material distribution, maintenance of RSVPs, and maintenance of contact lists.


* Record meeting minutes and create post-meeting reports.


* Maintain and monitor office supplies and equipment, and place orders to maintain inventory levels.


* Log and prepare departmental invoices to forward to Accounts Payable, pick up dental lab invoices from CEB office regularly.


* Submit facilities work orders for department.


* Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.



Departmental Support

* Track faculty absences; disseminate notifications to clinic personnel regarding coverage.


* Assist Program Coordinator with pre-clinic academic support; make photocopies, reserve rooms, proctor exams, etc. as requested by faculty.


* Serve as back-up to student absence liaisons, which may include monitoring student clinic absence email inbox and disseminate notifications to clinic personnel.


* Assist with administrative support for other programs (AEGD, Grad Prosthodontics) as designated.



Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

* Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.


* 12-15 days of annual paid holidays.


* Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.


* Automatic enrollment in the Teacher Retirement System of Texas.


* Health and Wellness: Free exercise programs and release time.


* Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more.


* Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee.



Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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