Administrative Support Specialist III

1 week ago

Edwards, United States PCI Productions Full time

We are currently seeking a, Administrative Support Specialist to join our team at NASA Armstrong Flight Research Center contract in Edwards, CA. The Administrative Support Specialist will:

* Compile and prepare various papers and reports from raw data.
* Coordinate logistics and provide support for meetings, technical briefings, conferences, and special events (such as aircraft rollouts), including arranging for conference rooms, other facilities, equipment and required documentation.
* Prepare miscellaneous forms, reports, briefings, and other documentation, including materials for various meetings.
* Attend meetings, take notes, and write and distribute minutes.
* Prepare shipping documents/labels; inventories orders, receive and distribute mail.
* Prepare draft and final letters, memos, and messages (including e-mail).
* Receive, read, reproduce, distribute, and file letters, memos, messages, briefings, and other documentation (including paper and electronic documents).
* Research and respond to requests for information.
* Prepare and maintain office logs and lists (documentation logs and phone lists). Track and respond to office action items from various sources.
* Develop and maintain general office files, functional procedures, and specialized files and archives (including mission and program files, photo files, publications archives).
* Answer phones, and record and distribute messages.
* Maintain electronic scheduling.
* Serve as receptionist, greeting, assisting, and referring walk-in customers or guests to appropriate staff members.

Hourly Rate: $24.39

Job Requirements

All candidates must have the following:

* 1 year of experience in the administrative support field or advanced level of knowledge in data processing fundamentals, office procedures and equipment obtained through higher education.
* Strong organizational and administrative skills.
* Intermediate knowledge of Microsoft Office products (Excel, PowerPoint, Word, and Access).
* Ability to work independently with little guidance.
* High School Diploma or equivalent.

Physical Requirements

The physical demands described herein are representative of those which may need to be met by an employee to successfully perform the essential functions of the job. Employees must possess the ability to work in an office environment.

If required, employees must be able to operate a motor vehicle which may require sitting for prolonged periods of time to visit other company sites. Must have hearing and speech to communicate in person, before groups, and over the telephone. Standing in work areas and walking between work areas may be required. This position may require an employee to bend, stoop, kneel, crouch, crawl, climb or balance, reach, push, and pull. The employee may also be required to lift and/or move up to 20 pounds.

PCI Productions LLC is an equal opportunity employer. PCIP does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation, identity, Veterans, or disability status.

Preference may be extended to qualified Native American Indian candidates

in accordance with applicable federal law.

# of Hires Needed

1

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