Administrative Assistant
4 days ago
Job Title: Administrative Assistant
Employee Value:
+ Long term opportunity working with a leading firm in the Pittsburgh area
+ Above market compensation rates.
+ Flexible start time.
+ Full benefits offered throughout employment.
Job Description
We are seeking a professional Administrative Assistant to provide comprehensive administrative support to our staff. This role involves partial reception duties, answering and directing telephone calls, greeting employees and visitors, scheduling conference calls, distributing mail, coordinating catering for meetings, and maintaining office inventory supplies. The ideal candidate will also handle various operational functions including accounting, marketing, and human resources support.
Responsibilities
+ Provide professional administrative support for all staff.
+ Answer and direct telephone calls, deliver messages, and greet employees and visitors.
+ Distribute and collect visitor building access cards.
+ Schedule conference calls and distribute incoming and outgoing mail.
+ Coordinate catering for meetings and maintain conference rooms and kitchen areas.
+ Update office inventory supplies and coordinate with local building management.
+ Address general visitors and employee inquiries.
+ Type, revise, and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough drafts or corrected copies.
+ Proofread and edit documents for grammar, spelling, punctuation, and formatting.
+ Complete word processing and database administration as needed, including letters, memos, reports, shipping labels, and Excel spreadsheets.
+ Provide travel arrangements and other miscellaneous engineering staff support tasks and administrative projects as needed.
Essential Skills
+ Excellent verbal and written communication skills, including grammar, punctuation, proofreading, spelling, telephone, and interpersonal skills.
+ Proficiency with MS Office including Word, Outlook, and Excel.
+ Strong grammar and proofreading ability.
+ Ability to read and help with reports, filing, and data entry.
+ Excellent computer skills.
+ Ability to independently multi-task, prioritize assignments, and take direction from staff.
+ Self-motivated, well-organized, detail-oriented, reliable, punctual, and a strong communicator.
+ Ability to handle confidential information.
Additional Skills & Qualifications
+ High School diploma or equivalent, AS or BS preferred.
+ 1-3 years of relevant experience in a professional office environment.
+ Flexibility and ability to prioritize and handle multiple tasks and various managers and engineering staff in a fast-paced, multi-discipline environment.
+ An attitude and commitment to being an active participant of our employee-owned culture is a must.
+ Prior administrative experience with a civil engineering consultant or architectural design firm preferred.
Work Environment
This position is based in an office environment, with working hours negotiable between 7-4, 8-5, and 9-6, Monday to Friday. The location is downtown, and you will be assisting the Transportation Team.
Pay and Benefits
The pay range for this position is $25.00 - $26.00
- Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Pittsburgh,PA.
Application Deadline
This position will be accepting applications until Dec 17, 2024.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
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