Administrative Assistant

1 week ago

St Petersburg, United States Bankers Financial Corporation Full time
Founded in 1976, Bankers Insurance Group has grown from a small local company to a diverse corporation known for its innovative insurance products and superior customer service. Bankers Insurance offers a variety of property and casualty products and services. The company writes personal and commercial coverage, including homeowners, flood, excess flood, business owners, and specialized products. New products are currently in development to meet evolving personal and business insurance needs. Insurance and financial services remain at the core of our business, and we are proud of our more than 45+ year track record of expertise and service. We recognize the changes taking place in our domestic and global economy, as well as our society. We strive to respond to those changes with a spirit of understanding, growth, innovation, and entrepreneurship, developing new products, services, and partnerships
Our Core values include:

Collaboration: working together is critical to achieving organizational goals.

Innovation: growth happens when we can absorb and implement new ideas that provide unique solutions and superior customer service.

Performance: we believe in providing our employees with the tools and support they need to grow, succeed, and make an impact.

Social Responsibility: we place charity and volunteer work at the core of our organization.

Trust: we build and maintain trust with our employees and clients by embodying integrity, transparency, and 'doing the right thing.'

Company Value Statements

In the performance of their respective tasks and duties, all employees are expected to demonstrate the following:

  • Acting with the highest level of honesty, trust, character, and transparency.
  • Making a unified effort to achieve the goals of the organization and embracing accountability for exceptional performance every day.
  • Commitment to excellence in reaching our full potential as individuals and as an organization, surpassing the ordinary and the expectations of our stakeholders.
  • Approaching every challenge with creative energy, discovering unique solutions to maximize success; focus on creating and delivering compelling customer value.
  • Belief in the power of a diverse workforce and in creating a positive impact on both the environment and our community.

Summary/Objective

This position primarily provides administrative support to the Bankers Insurance Group's CFO/Chief Actuary, VP of Commercial Lines, Specialty Insurance, Claims, and Director of Distribution. Deals with a diverse group of external callers as well as internal contacts at all levels of the organization. Under minimal supervision, plans, prioritizes, and organizes diverse workloads; recommends and implements changes in office practices or procedures.

Essential Functions

  • Expense Management, including gathering receipts, coding/reviewing/forwarding for approval of all invoices, researching late pays and unknown payees, reconciling and advising approvers of any red flag issues, and preparing expense reports and check requests.
  • Calendar Management, including monitoring/maintaining a calendar; adjusting for conflicts as appropriate; reviewing upcoming events to prepare accordingly; updating the conference calendar.

  • Meeting Planning, including research/secure venue; coordinate with IT/Facilities for set-up; arrange for catering, accommodations, and other incidentals; coordinate visits by consultants/reinsurers/agents.

  • Travel Planning, including registration, air, hotel, ground transportation, etc.

  • Task Management, including ordering supplies; submitting IT/Facilities tickets; ordering promo/logo items; fulfilling marketing requests from agents; coordinating moves; educating regarding procedures; maintaining call tree as part of serving as back-up for disaster recovery; converting documents; printing/distribute emergency cards; review plan quarterly and update as needed; ISO administration, add/delete users/products as needed; maintain organization chart; set up new hires with CC, FAA, IT, Facilities.
  • Event Management, serving as back-up to executive administrative assistants in such duties as maintaining a schedule of events; planning/coordinating meetings for future events; reserving booths; managing hospitality and other events from start to finish; purchasing gift cards; and sending promo items.
  • Office Management duties include communication management, ordering supplies, coordinating events, submitting tickets to IT and Facilities, acknowledgment of Deliveries (AOD) follow-up maintaining department supplies, and miscellaneous projects.
  • Report preparation: KPI reporting updates and spreadsheets, compiling documents requested for the insurance operation team, and providing general administrative support.
  • Customer Service, including mailing materials requested by clients, and handling calls from clients.

Additional Duties and Opportunities:

  1. Training Participation:


  • Participate in a structured training program, including classroom training, on-the-job learning, and mentorship opportunities.
  • Gain an understanding of the company's insurance operations, policies, and procedures.
  • Familiarize yourself with the company's systems, software, and underwriting tools.

  1. Application Review:


  • Assist in reviewing insurance applications submitted by clients and agents.
  • Learn to evaluate the completeness and accuracy of application information.
  • Analyze risk factors, such as applicant's history, type of insurance, and other relevant data.

  1. Documentation:


  • Assist in maintaining accurate and organized records.
  • Learn to document underwriting decisions and reasons for approval or rejection.

  1. Professional Development:


  • Stay updated on industry trends and changes in regulations.
  • Continuously improve your knowledge of insurance products and underwriting best practices.
  • Prepare for professional certification exams, if required by the company.

Required Education and Experience

  • Three years experience as an administrative assistant.
  • Proficiency with Word, Excel, Outlook, and PowerPoint.
  • Excellent organizational, communication, customer service, and time management skills.
  • Professionalism, discretion.
  • Bachelor's degree in a relevant field, such as finance, business, or economics (or equivalent work experience).
  • Strong analytical and problem-solving skills.
  • Excellent attention to detail.
    Effective communication skills, both written and verbal.

Preferred Competencies

  • Ability to conduct research, prepare statistical reports, and produce deliverables in a timely fashion.
  • Ability to multitask effectively and efficiently.
  • Ability to work in a team and adapt to a fast-paced work environment.
  • Willingness to learn and grow within the underwriting profession.
  • Basic knowledge of insurance principles is a plus but not required.
  • Ability to manage stressful situations successfully.
  • Ability to collaborate effectively.
  • Ability to manage sensitive information confidentially.

The preceding position description has been designed to indicate the general nature of the work performed; the level of knowledge and skills typically required; and the usual working conditions of this position. It is not designed to contain or be interpreted as a comprehensive, complete or exclusive list of the duties of the position. Additional and different duties may be assigned from time to time. We are an E-Verify company.

  • Administrative Assistant

    1 week ago

    St. Petersburg, United States Leviton Manufacturing Company, Inc. Full time

    Administer all daily administrative tasks, including answering the telephone, taking messages, ordering supplies, provide general and customer service support Prepare outgoing mail and shipments and process incoming mail Receive, review, and track ex Administrative Assistant, Administrative, Assistant, Microsoft, Customer Service, Manufacturing

  • Administrative Assistant

    1 month ago

    St Petersburg, United States Foundation Partners Group Full time

    Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time. Our team...

  • Administrative Assistant

    4 weeks ago

    St Petersburg, United States Foundation Partners Group Full time

    Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time. Our team...

  • Administrative Assistant

    1 week ago

    St. Petersburg, United States Foundation Partners Full time

    Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time. Our team...

  • Administrative Assistant

    1 month ago

    St Petersburg, United States OHM Advisors Full time

    Come to work for OHM Advisors, the community advancement firm. With the singular mission of Advancing Communities, our diverse 700+ team of professionals works collaboratively across multiple service areas including architecture, engineering, planning, surveying and construction engineering. We are a team of experts with individual specialties working...

  • Administrative Assistant

    1 month ago

    St Petersburg, United States Bankers Financial Full time

    Founded in 1976, Bankers Insurance Group has grown from a small local company to a diverse corporation known for its innovative insurance products and superior customer service. Bankers Insurance offers a variety of property and casualty products and services. The company writes personal and commercial coverage, including homeowners, flood, excess flood,...

  • Administrative Assistant III

    7 days ago

    St. Petersburg, Florida, United States Dextera Corporation Full time

    Job Title: Administrative Assistant IIIEstimated Salary: $45,000 - $60,000 per year.About the CompanyDextera Corporation is a leading organization in the industry, dedicated to providing innovative solutions and exceptional services. Our company fosters a diverse work environment and offers equal employment opportunities for all employees and applicants.Job...

  • Administrative Assistant, Maintenance

    1 month ago

    St Petersburg, United States Westminster Palms Full time

    Description SUMMARY: Schedules appointments, gives information to callers, and otherwise assists the housekeeping and maintenance directors with clerical work and minor administrative and business deals. Maintain preventive maintenance and work request software. ESSENTIAL JOB FUNCTIONS: Perform office and administration duties for the department,...

  • Administrative Assistant

    1 week ago

    St. Petersburg, United States PrideStaff Full time

    An accounting firm in Pinellas County is searching for an Administrative Assistant to work with multiple partners of the firm through tax season. This position will support the client management aspect of the business including preparing financial statements, letters to clients and other types of document preparation. The right person for the position will...

  • Administrative Assistant

    3 weeks ago

    St Petersburg, United States OneBlood Full time

    Overview Provides administrative and project support to the Biologics division performing routine and advanced administrative and project based duties. Creates and monitors reports to track and trend departmental key performance indicators and the dash board. Responsibilities The list of essential functions, as outlined herein, is intended to representative...

  • Administrative Assistant

    1 month ago

    St Petersburg, United States FirstService Residential Full time

    Job Overview: As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...

  • Administrative Assistant

    1 week ago

    St. Petersburg, United States FirstService Residential Full time

    **Job Overview:** As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services\. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...

  • Administrative Assistant to the Exec Director

    4 weeks ago

    St Petersburg, United States Westminster Communities of Florida Full time

    Full college scholarships available for FT or PT team members after just 6 months of service!To learn more about our culture and what it is like to work at Westminster Communities of Florida, follow us on our social channels (Facebook and Instagram) at @WestminsterCareers.ESSENTIAL JOB FUNCTIONS:Assists in administrative duties by carrying out delegated,...

  • Administrative Assistant to the Exec Director

    4 weeks ago

    St Petersburg, United States Westminster Shores Full time

    Full college scholarships available for FT or PT team members after just 6 months of service! To learn more about our culture and what it is like to work at Westminster Communities of Florida, follow us on our social channels (Facebook and Instagram) at @WestminsterCareers. ESSENTIAL JOB FUNCTIONS: Assists in administrative duties by carrying out...

  • Administrative Assistant Coordinator

    1 month ago

    St Petersburg, United States Revolution Technologies Full time

    ~ 4 months contract before the position becomes permanent Opportunity for extension or conversion based on attendance/performance Local candidates only- full time onsite role in St. Petersburg, FL Must have a minimum of 2 years of recent clerical or administrative experiencePay: $24 per hour; full time hours with benefitsPrimary Duties &...

  • Administrative Assistant Coordinator

    2 months ago

    St Petersburg, United States Revolution Technologies Full time

    ~ 4 months contract before the position becomes permanent Opportunity for extension or conversion based on attendance/performance Local candidates only- full time onsite role in St. Petersburg, FL Must have a minimum of 2 years of recent clerical or administrative experiencePay: $24 per hour; full time hours with benefits Primary Duties &...

  • Government Administrative Assistant

    5 days ago

    Petersburg, Virginia, United States City of Petersburg, VA Full time

    Job Overview:The City of Petersburg is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide critical support to our department, including budgeting, project coordination, and customer service.Key Responsibilities:Budget Monitoring and Reporting: Assist with monitoring budget spending and preparing...

  • Administrative Coordinator

    7 days ago

    St. Petersburg, Florida, United States Universal Engineering Sciences Full time

    The Administrative Assistant role at Universal Engineering Sciences is a crucial position that plays a pivotal part in the success of our projects. We are seeking an exceptional candidate to join our team as a skilled Administrative Coordinator, providing administrative support to our department and contributing to the smooth operation of our projects.About...

  • Administrative Assistant

    1 week ago

    Saint Petersburg, United States OHM Advisors Full time

    As an Administrative Assistant, you'll support the daily operations of our St. Petersburg office and provide assistance to satellite offices via phone and video conferencing as needed. This role involves interacting with staff at all levels, handling Administrative Assistant, Administrative, Operations, Assistant, Construction

  • Administrative Coordinator

    2 weeks ago

    St Petersburg, United States Bankers Financial Full time

    Job SummaryThe Administrative Assistant will provide comprehensive administrative support to the senior management team at Bankers Financial. This role will be responsible for coordinating various tasks, managing calendars, and maintaining accurate records. The ideal candidate will possess excellent organizational skills, proficiency in Microsoft Office, and...