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Executive Administrative Assistant 5

4 months ago

Redmond, United States BCforward Full time
Executive Administrative Assistant 5

BCforward is currently seeking a highly motivated Executive Administrative Assistant 5 for an opportunity in Redmond, WA

Position Title: Executive Administrative Assistant 5

Location: Redmond WA, Remote
Anticipated Start Date: - ASAP

Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.

Expected Duration: 2 Months Contract

Job Type: Contract and Remote
Pay Range: $45/hr. - $50/hr.

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).
Requirements:

  • 10+ (ideally 15+) years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings, travel management, and administration work for executive/upper-level management.
  • Having prior and extensive experience with dealing with the complexity of this organization and managing a senior leader. Whether that's calendar/travel. Time Management experience.
  • 10 + Years of Excel, Calendaring, MS Office Skills (People Insights)
Job Responsibilities:

Calendar Management and Meeting Logistics

  • Provides highly strategic calendar management (e.g., high profile, high risk, large-scale impact) based on deep knowledge of business and executive needs, while upholding the highest degree of integrity (e.g., highly sensitive, highly confidential topics) and maintaining confidentiality.
  • Uses discretion to make independent decisions to prioritize customer/partner meetings and urgent escalations, while balancing the overall rhythm of business (ROB). Uses executive maturity and judgement to lead/own multiple decision making processes, in close partnership with stakeholders and peers. Exercises a sense of priority and awareness for high impact meetings (e.g., high profile, large scale) and urgent business needs.
  • Proactively adapts to shifting priorities while representing senior leader and sets an example for less experienced colleagues in making judgment calls and prioritizing competing demands.
  • Engages with external C-Suite/Board of Directors (BOD) executives to represent MS. Manages complex ambiguity and remains calm in high-stress situations.
    Cross-Functional Collaboration and Communication
  • Draws from and utilizes a vast internal/external network to support the executive leader's work and MS charter. Maintains strategic alliances inside and outside the company.
  • Proactively drives communication and liaises between executives, central teams, and other business partners to share information and best practices that drive efficiency across organizations.
  • Uses executive maturity, independent judgment, discretion, business insights, and perspectives to drive collaboration and communication. Communicates with executive external partners, customers and third parties.
  • Represents the office and acts as an extension of manager/team's brand and MS's core values through written and verbal communication.
    Resource Management (Purchase/Expense Management Financial Management)
  • Owns expense management for the executive office.
  • Educates administrative team on MS policy to ensure compliance across team/division/organization and escalates issues as needed.
  • Functions as interim approver for executive office.
    Space Management and Planning
  • Partners with the appropriate teams (e.g., Real Estate & Facilities, space planner owners, upper management) when complex space issues are escalated to the executive office.
  • Manages executive office space, including design and technology needs.
    Travel Management
  • Works with Executive Travel to coordinate travel arrangements (e.g., accommodations, transportation, security) for Executive Office. Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity.
  • Manages and oversees all travel logistics and creates guidelines for visits to ensure leader is prepared (e.g.,briefing leader, sharing information with countries).
  • Acts as a stand-by resource and ensures availability for varying manager needs/time zones to address issues/escalations during business travel. Maintains availability and acts with urgency to address changes, issues, and escalations that arise during business travel.
  • Drives proactive communication across stakeholders ahead of travel and communicates with domestic and international stakeholders to ensure the supported leader maximizes business trip outcomes. Manages and ensures required documents (e.g., visas, passports, immunization records) obtained for international travel.
  • Manages and ensures compliance with US Travel Tax Tool. Disseminates and enforces travel policies and expectations. May accompany leaders on business trips (e.g., Inspire, Ready) to provide onsite support. Ensures compliance with US Travel Tax Tool.
Benefits:

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.
About BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.

This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 222618 when responding to this ad.