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Associate Executive Specialist

4 months ago

Charlotte, United States Wells Fargo Full time

About this role:

Wells Fargo is seeking an Associate Executive Specialist to support the Wealth & Investment Management (WIM) Risk organization. This role will report to the Strategy Planning & Governance Lead and will provide executive administrative support for several senior leaders within WIM Risk. In this role, the Associate Executive Specialist will support senior level executives in their meeting planning, coordination, and will interact with other senior leaders and their support teams. Additionally, the role will provide travel planning, expense report processing, and other regular administrative support. This role will require strong communication and organization skill and an ability to handle multiple concurrent high priority and urgent tasks.

In this role, you will:

* Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables, and pulling routine reports


* Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions


* Assist with budget planning and compile data for financial planning and tracking


* Function as information source on group and company policies and workplace tools and resources


* Receive direction from supervisor and supported leaders and exercise judgement within defined parameters while developing understanding of the Administrative Support function


* Prioritize competing administrative support priorities effectively across multiple senior leaders and effectively communicate status of assigned work to maintain clear transparency to completed and pending assignments


* Assist with onboarding of new employees in the team including equipment and system access requests in coordination with Corporate Risk central onboarding team.


* Support updates to team calendars, documents, and other information, including those posted on team sites in MS Teams or SharePoint, including support for record retention and access management for team documents and sites.


* Manage proxy access for leaders in various internal sites and applications, as necessary


* Support planning for team events, including coordination with additional WIM Business and WIM Risk teams and their support staff, as well as central teams in Corporate Risk and across the Enterprise.


* Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals


* Manage all personnel and confidential company materials and information with sensitivity and discretion



Required Qualifications:

* 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education



Desired Qualifications:

* Experience supporting senior level leaders/executives


* A BS/BA degree or higher in business or management


* Knowledge and understanding of maintaining and updating SharePoint team web content


* Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, and Teams) skills


* Experience reviewing and preparing expense reports for leaders


* Excellent verbal, written, and interpersonal communication skills


* Ability to organize and present analysis in a holistic manner for management decisions


* Strong attention to detail and accuracy skills


* Strong organizational, multi-tasking, and prioritizing skills


* Ability to interact with integrity and a high level of professionalism with all levels of team members and management



Posting Locations:

* 401 S. Tryon Street - Charlotte, North Carolina



Job Expectations:

* Ability to work at the approved location in the job posting.


* This position offers a hybrid work schedule.


* Job posting may come down early due to volume of applicants

Posting End Date:

19 May 2024

* Job posting may come down early due to volume of applicants.

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.