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Associate, Operations

5 months ago

Houston, United States JLL Full time

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

JLL supports the Whole You, personally and professionally.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Associate, Operations:

What this job involves: The Associate will work with our national Capital Markets operations Team. This multi-faceted role requires someone who has strong organizational skills, excellent communication skills, creativity, strong project management skills, and pays close attention to detail. The candidate must have the ability to multi-task in a fast-paced environment, while being a collaborative team player who has a can-do mindset. This individual will be a key contributor and provide operational, design and events support.

What your day-to-day will look like:

* Provide support for national advertisements; work with leaders on content, handle the design, and work through final approval and ad submission.
* Support tracking and sanitizing transaction details submitted to industry organizations.
* Work with all levels of leadership to create and/or update marketing collateral for the Capital Markets business including brochures, qualifications decks, maps, etc. Assist on quarterly presentation and collateral updates, as needed.
* Create social media tiles, as needed.
* Submit Event Request Forms for national events.
* Event shipment management and event supply inventory management.
* Track ancillary expenses for all national events.
* Plan and execute certain Capital Markets events such as national client meetings and dinners at industry conferences. Secure venue, create invitation, track RSVPs, and regularly communicate with leadership ahead of the event.
* Travel to designated national events to oversee meeting logistics and provide on-site support to JLL attendees.
* Collaborate with the Capital Markets Events Team on larger national conference participation including working within our client meeting space, organizing attendee registrations, and managing F&B within the space.
* Update internal conference call calendars quarterly.
* Manage daily operational updates, including distribution lists, email signature blocks, and team bios and headshots.
* Track personnel reporting on a weekly basis; communicate internally as needed and make updates to JLL software systems.
* Process invoices and track related expenses.
* Manage updates to internal JLL website.
* Collaborate with local Capital Markets office managers relative to local business journal listings.
* Oversee business card approvals and changes to ensure compliance.
* Manage transaction leads received from JLL Qualified Leads team.
* Perform additional job duties, as requested.

Desired or preferred experience and technical skills:

* Skilled in Microsoft Office applications (Word, PowerPoint, Excel).
* Skilled in Adobe Creative products (InDesign, Photoshop, Illustrator).
* Technologically savvy and a quick learner.

Required Skills and Experience:

* Bachelor's Degree.
* 3 - 5 years of related experience, real estate experience a plus.
* Previous work in a fast-paced, deadline driven work environment.
* Strong communication skills.
* Excellent organizational skills and attention to detail.
* Manage multiple projects simultaneously with minimal direction.
* Understanding of and commitment to client service.
* Ability to think logically, acknowledge problems and seek solutions.
* Comfortable with taking charge and dealing with ambiguity to achieve successful outcomes.
* Willing to help other team members and work with different personalities.
* Some travel will be necessary.

Location: Onsite, Houston, TX

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

Some of these benefits, include:

* 401(k) plan with matching company contributions
* Comprehensive Medical, Dental & Vision Care
* Paid parental leave at 100% of salary
* Paid Time Off and Company Holidays
* Flexible and Remote Work Arrangements may be available

About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honoured to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.

Location:

On-site -Houston, TX

Job Tags:

CMG

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

* 401(k) plan with matching company contributions


* Comprehensive Medical, Dental & Vision Care


* Paid parental leave at 100% of salary


* Paid Time Off and Company Holidays


* Flexible and Remote Work Arrangements may be available



JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.