Administrative Assistant

1 week ago

Clearwater, United States SR COMPANIES LLC Full time
Job Details

Job Location
The Colonnade at Beckett Lake - Clearwater, FL

Position Type
Full Time

Salary Range
$18.00 - $20.00 Hourly

Description

Summary: The responsibility of the Administrative Assistant is to assist in the general day to day operations of the community as directed by the Executive Director including but not limited to general administrative and support responsibilities for various departments, filing, scanning, copying, data entry, spreadsheet maintenance and other tasks as needed. Comply with all applicable rules, policies, standards and guidelines related to employment with SRI management and its communities. Enhances and improves the SRIM experience for our residents, families, and visitors, promotes the core value of the Golden Rule, answers the telephone courteously, and executes routine clerical work by performing the following duties.

Duties and Responsibilities include the following. Other duties may be assigned.
  1. Speaks to and interacts with residents, families, and visitors while showing empathy, kindness, compassion, and respect.*
  2. Answers phone with a welcoming and inviting attitude, and always responds courteously.*
  3. Receives and routes incoming and outgoing mail when needed.*
  4. Types all correspondence as requested.*
  5. Schedules interviews for department heads.
  6. Timely coordination pre-employment paperwork, scans and submits to the Regional HR Coordinator.*
  7. Issues uniforms, name badges, keys, security access, etc.
  8. Timely processing of HR related documents:
  9. Scans HR documents provided by Executive and/or department heads and sends to Reginal HR Coordinator. Confirms receipt by HR Coordinator and shreds original documents after confirmation of receipt.
  10. Scans missed punch forms and sends to payroll team.
  11. Scans and sends invoices to appropriate parties for processing.
  12. Mails resident statements.
  13. Mails checks as needed to corporate office.
  14. Handles sensitive and confidential information; maintaining confidentiality at all times. Knows, understands, and follows HIPAA regulations.*
  15. Order and maintain office supplies as requested and approved.
  16. Responds promptly and courteously to resident's request for assistance including phone calls and requests from family members and visitors.*
  17. Greets families and visitors, ascertains the nature of their business and introduces to the appropriate department head.*
  18. Answers questions to prospects regarding the community in the absence of the Sales Director.*
  19. Communicates effectively in a language that each resident is capable of understanding.*
  20. Ensures residents and/or responsible parties sign residents out when they leave the community.*
  21. Follows written and verbal instructions.*
  22. Practices good body mechanics and safe working habits.*
  23. Observes and reports safety hazards immediately to supervisor.*
  24. Demonstrates an ability to know each resident and family member by addressing by name.*
  25. Knows, understands, and follows established policies and procedures in emergency situations.*
  26. Works as a team player with other associates and management in accomplishing work assignments.*
  27. Demonstrates a positive and respectful attitude about work issues, policies, and procedures.*
  28. Demonstrates a positive and respectful attitude with residents, families, visitors, associates, and management.*
  29. Complies with all company policies and procedures.*
  30. Attends and/or participates in trainings, in-service meetings, and mandatory meetings.*
  31. Refrains from discussing resident care issues with families and visitors, and refers all inquiries to immediate supervisor.
  32. Takes initiative in work, seeks out additional information, and offers solutions/suggestions.
  33. Takes on special projects or assignments outside of regular duties.
  34. Performs all other reasonable duties as assigned or as requested.

*Essential Function

Qualifications

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Reasoning Ability:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Office Suite.

Education/Experience:

High school diploma or general education degree (GED); or less than one year related experience or training; or equivalent combination of education and experience.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, use hands, reach with hands and arms, and talk or hear. The employee is frequently required to stoop, kneel, crouch or crawl and taste or smell. The employee is occasionally required to sit and climb or balance. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to bloodborne pathogens.

  • Administrative Assistant

    1 month ago

    Clearwater, United States BayCare Health System Full time

    At BayCare, we are proud to be one of the largest employers in the Tampa Bay area. Our network consists of 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers and thousands of physicians. With the support of more than 30,000 team members, we promote a forward-thinking philosophy that’s built on a...

  • Administrative Assistant

    3 weeks ago

    Clearwater, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in the process of adding an Administrative Assistant to our team based in Clearwater, Florida. As an Administrative Assistant, your focus will be interacting with customers, and maintaining organized records. Responsibilities• Handle incoming calls and respond to customer inquiries effectively• Provide general...

  • Administrative Assistant

    1 week ago

    Clearwater, United States D-Mar General Contracting & Development Inc. Full time

    We are a Commercial General Contracting and HVAC Mechanical company experiencing explosive growth! We are seeking an Administrative Assistant with experience to join our outstanding team. The ideal candidate should have excellent oral and written communication skills and have a positive "can do" attitude. Responsibilities: * Answer and direct phone calls *...

  • HR Administrative Assistant

    2 months ago

    Clearwater, United States PrideStaff Full time

    The Administrative HR Assistant will be responsible for managing HR-related records, onboarding processes, and employee file maintenance. In addition, this role will be critical when it comes to planning and promoting company events, anniversaries an Administrative Assistant, Administrative, HR, Assistant, Microsoft, Staffing

  • Administrative Assistant

    7 days ago

    Clearwater, United States Sentry Management Full time

    Sentry Management is an industry leader in full-service community association management. Our purpose is to nurture communities we are all proud to call home by putting our communities first, enhancing property values by supporting the board's endeavors and improving the lifestyles of residents. Our community managers and support personnel are best-in-class,...

  • Administrative Assistant I

    5 days ago

    Clearwater, United States VSC Fire & Security, Inc Full time

    VSC Fire & Security in Tampa, Florida is seeking candidates for the position of Administrative Assistant. What we offer: * Competitive salary. Range $20.00 - $30.00 and up based on experience. * Monday - Friday * Options for Medical, Dental and Vision insurance for you and your family. * A 401K plan with a company match. * PTO and Paid Holidays. *...

  • Administrative Assistant

    1 month ago

    Clearwater, United States PrideStaff Full time

    We are working with a small business in the Clearwater area looking for an Administrative Assistant with experience working with clients. This is a temp to hire, first shift opportunity. The right person for this role will have experience handling: - Client questions, order processing, and inputting data to excel and some experience with adobe is strongly...

  • Senior Administrative Assistant

    1 week ago

    Clearwater, United States Soft Computer Full time

    * This position is in-house (Clearwater, FL) POSITION SUMMARY: The Senior Administrative Assistant provides administrative and operational support to the Chief Revenue Officer. The Senior Administrative Assistant requires a high level of initiative and discretion in prioritizing their work and in performing duties that are generally complex and...

  • Administrative Assistant

    1 week ago

    Clearwater, United States Datex Inc. Full time

    Administrative Assistant will support a commercial office space/business center with multiple tenants of varying business types. You will have the opportunity to interact with professionals and their customers on a daily basis as you are the friendly face they will see as they go about their day in the business center. A heart for customer service, a...

  • Administrative Assistant

    1 month ago

    Clearwater, United States Soft Computer Consultants Full time

    POSITION SUMMARY: SCC Soft Computer is looking for an Administrative Assistant to join our Project Management department. This position is an entry-level position designed with advancement opportunities. The Administrative Assistant provides administrative assistance and support to the Director of PMO and/or VP of Strategic Projects on specific projects. If...

  • Administrative Support Assistant

    1 week ago

    Clearwater, United States Soft Computer Full time

    POSITION SUMMARY: The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: * Provides administrative support to the Office Support department, back up coverage for the...

  • Administrative Assistant

    1 week ago

    Clearwater, United States C.S.T. Connection Full time

    Clearwater based company looking for an outgoing, organized, self-stared to join their administrative team. This is an exciting opportunity for the right person. Everyday is a new challenge and a chance to grow in your position. The individual we are Customer Service, Administrative Assistant, Administrative, Assistant, Staffing, Retail, Skills

  • Administrative Assistant

    3 hours ago

    Clearwater, United States C.S.T. Connection, Inc. Full time

    Clearwater based company looking for an outgoing, organized, self-stared to join their administrative team. This is an exciting opportunity for the right person. Everyday is a new challenge and a chance to grow in your position. The individual we are Customer Service, Administrative Assistant, Administrative, Assistant, Staffing, Retail, Skills Learn More

  • HR Administrative Assistant

    2 months ago

    Clearwater, United States PrideStaff Full time

    PrideStaff - 543519 [Office Assistant / Receptionist] As an Administrative Assistant at PrideStaff, you'll: Gather financial information from clients and enter it into the computer system; Work with clients on gathering any information that is missing or wrong; Verify that the information on file is correct; Input data; Work with the internal team to follow...

  • Administrative Assistant

    1 month ago

    Clearwater, United States Decks and Docks Full time

    Job descriptionClearwater corporate office is currently seeking a full-time Office Assistant/Receptionist to assist in the day-to-day functions of the Corporate Staff.Job Responsibilities would include:First line of defense for answering and rerouting calls. Handling company voicemails.Managing corporate calendars and vetting emails.Daily errand running...

  • Administrative Assistant

    1 month ago

    Clearwater, United States Decks and Docks Full time

    Job descriptionClearwater corporate office is currently seeking a full-time Office Assistant/Receptionist to assist in the day-to-day functions of the Corporate Staff.Job Responsibilities would include:First line of defense for answering and rerouting calls. Handling company voicemails.Managing corporate calendars and vetting emails.Daily errand running...

  • Administrative Assistant

    4 weeks ago

    Clearwater, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionWe are partnering with a real estate and property management firm in Pinellas county looking for experiencedAdministrative Assistant to join their team. This firm is experiencing exponential growth and seeking a solutions-focused and detail oriented individual to support their team of Property Managers. The Administrative...

  • Administrative Assistant

    3 weeks ago

    Clearwater, United States Ultimate Staffing Full time

    We are partnering with a real estate and property management firm in Pinellas county looking for experiencedAdministrative Assistant to join their team. This firm is experiencing exponential growth and seeking a solutions-focused and detail oriented individual to support their team of Property Managers. The Administrative Assistant will have excellent...

  • Temporary Administrative Assistant

    1 week ago

    Clearwater, United States Nova Southeastern University Full time

    About Us: We are excited that you are considering joining Nova Southeastern University! Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition...

  • Administrative Assistant

    1 month ago

    Clearwater, United States SR COMPANIES LLC Full time

    Job DetailsJob Location The Colonnade at Beckett Lake - Clearwater, FL Position Type Full Time Salary Range $18.00 - $20.00 Hourly DescriptionSummary: The responsibility of the Administrative Assistant is to assist in the general day to day operations of the community as directed by the Executive Director including but not limited to general administrative...