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Corporate Risk Group Administrator
4 months ago
Position Summary
The Corporate Risk Group Administrator will support the Chief Risk Officer, the Enterprise Risk Management group, Credit Risk Management and the Market Risk Management group (as required). This will include general and administrative duties as well as some analyst responsibilities.
Primary Success Factors
* Performs general administrative duties such as word processing, developing and maintaining spreadsheets and databases, filing, copying, opening and distributing mail, making travel arrangements, and providing telephone support; compose correspondence; prepare and handle the processing of purchase orders; serve as safety leader for the Group.
* Serves as the Bankwide administrator for the annual and mid-year Federal Housing Finance Agency (FHFA) examination which includes coordinating and posting all requested documentation by the required due date, scheduling meetings, requesting user and physical access as needed, and addressing/coordinating the resolution of administrative concerns of the FHFA team.
* Serves as the Secretary of the Operational Risk Management Committee by working with the Chair and Co-Chair to schedule meetings, gather and compile the bi-monthly materials, compile meeting minutes and post documentation to all required Bank drives and external portals.
* Provides routine support as well as organize and coordinate scheduling, agendas, and materials for meetings and CRO conferences, especially meetings pertaining to the BOD Enterprise Risk Management Committee and Membership, Credit and Community Investment Committee.
* Compiles, distributes to various policy owners, updates, and maintains the Risk Governance Policy. Distributes the policies to the applicable Bank and Board Committees for approval.
* Performs Bankwide monitoring of contracts coming due and follow-ups with the vendor owners regarding contract status.
* Serves as Contract Administrator liaison for Corporate Risk, which involves ensuring that all contracts are tracked and submitted to the Legal Department and the Vendor Manager.
* Works with the Vendor Manager to perform an annual review of vendors and identify/remove inactive vendors.
* Works with the ERM Analyst to perform the Corporate Risk Department's SOX 302 quarterly and annual certification process.
* Distributes fraud training materials to new contractors, as applicable, monitors the timely receipt, and follows-up accordingly.
* Assists the ERM Analyst with testing of the Bank's Records Management Program, which includes compiling documentation, sending emails to record coordinators, monitoring responses, compiling results, and researching any exceptions.
* Assists with Corporate Risk Group strategic planning and operating planning preparation and management, including tracking progress on goals, monitoring expenditures and reporting on variances.
* Serves as the coordinator for the Corporate Risk Department Business Continuation Planning.
* Provides backup administrative support for the Operating Risk Committee and Compliance and Operating Risk Management Department, including software updates to the Group's Bank-wide enterprise risk management information presented on Guidepost.
* Ensures compliance with applicable policies, procedures and regulations to ensure safe and sound business operations.
Required Experience
* High School Diploma required; post-secondary education preferred
* Minimum of three or more years of experience in an administrative support role, five years' experience preferred
* Proficient with Microsoft Office applications
* Strong communication, organization and time management skills
* Ability to handle multiple responsibilities for a number of individuals
* Strong editing and proofreading skills
* Attention to detail
It is the policy of the Federal Home Loan Bank of Pittsburgh to ensure equal employment opportunity (EEO) for all employees and applicants for employment without regard to race, religion, color, sex, national origin, age, disability status, genetic information, veteran's status, ancestry, sexual orientation or status as a parent as defined by applicable law. It is the Bank's policy to comply with applicable laws concerning the employment of persons with disabilities, including reasonable accommodation for applicants and employees with disabilities.
