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Accounts Payable Clerk

4 months ago

Tallahassee, United States Legends Full time

The Role

The Accounts Payable Clerk of the Finance Department will: Gather, assemble, tabulate, check and file financial data; keeps financial records and ledger accounts and processes documents involved in financial transactions; does financial reconciling and posting; makes arithmetical calculations; makes and verifies extensions; checks invoices against purchase orders; prepares financial and statistical reports.

Company Overview:

Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions.

Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.

Responsibilities

The Accounts Payable Clerk of the Finance Department will: Gather, assemble, tabulate, check and file financial data; keeps financial records and ledger accounts and processes documents involved in financial transactions; does financial reconciling and posting; makes arithmetical calculations; makes and verifies extensions; checks invoices against purchase orders; prepares financial and statistical reports.

* Process invoices for payment to vendors by checking invoices for accuracy, resolving discrepancies, and entering data into system.
* Provides standard administrative, technical, or production services or information that supports others, and/or organizes data and information that is used and analyzed by others.
* Will create Daily Event Summaries for the "Weekly Sales Cash Report"
* Answer phone, mail, and walk-in inquiries; research questions; provide information.
* Analyze/review vendors' statements for accuracy and check credit balances; request refunds on credit balances.
* Researching and solving vendor inquires and issues.
* Composing letters, memos, or reports of a routine or recurring nature.
* Explaining information related to day-to-day or recurring issues.
* Accountable for helping others or providing regular guidance on an as-needed basis.
* Performs other duties as assigned.

Qualifications:

* Associate's degree (two-year program or two to three years of college) or equivalent formal training, accounting coursework is highly desirable.
* Good written and oral communication skills.
* Ability to manage multiple priorities and meet deadlines in a fast paced environment.
* Must be detail-oriented and extremely organized with the ability to learn new programs and procedures quickly.
* Customer service oriented with the ability to interact with all levels of management.
* Must be proficient on Microsoft Word, Excel, and PowerPoint.
* Must be flexible to work extended hours due to business requirements including nights, weekends and holidays.

Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training.

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.