Administrative Assistant

1 week ago

Altamonte Springs, United States Visium Resources, Inc. Full time
Details:

Introduction

Visium Resources has been asked to identify qualified candidates for this Administrative Specialist position. This position is a contract to direct opportunity which is expected to be on-site in Altamonte Springs, FL for a duration of 3 months to perm.

The Administrative Specialist will be assisting the international recruitment team and immigration coordinators. Fast-paced environment. Must be willing to adapt quickly and prioritize requests with little to no supervision. Has to be open to asking questions and working as a team player to accomplish task.
  • Supports department leadership and staff through performance of administrative functions including telephone and receptionist duties for the office, project support, meeting and event planning, travel arrangements, etc.
  • Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

Principal Duties and Job Responsibilities:

Demonstrates, through Behavior, Company core values of Integrity, Compassion, Balance, Excellence, Stewardship, and Teamwork.
  • Provides administrative support to Leadership team and staff.
  • Assists with and/or manages calendars.
  • Manages daily issues and provides project oversight as requested.
  • Greets visitors and assists them as needed.
  • Answers incoming calls, routes to appropriate personnel, records messages and retrieves all voicemails.
  • Opens and sorts all office mail. Routes outgoing mail. Acknowledges receipt of packages and special deliveries for office.
  • Organizes meetings, orders meals and reserves location for meetings.
  • Prepares meeting materials revise and proofread for accuracy prior to distribution.
  • Composes drafts for weekly agendas and other documents as requested.
  • Composes and edits letters, memos, and other correspondence.
  • Maintains filing system.
  • Coordinates travel arrangements: lodging, flight, transportation, event registration, etc.
  • Prepares expense reports. Tracks vendor payments, monitors check distribution and maintains detailed records.
  • Prepares payment for incoming invoices, subscriptions, supply orders, etc.
  • Creates PowerPoint presentations, spreadsheets as needed for various projects or events.
  • May assist with contract matters and employee-HR related functions.
  • Participates in project oversight/management as requested.

Job Requirements

Minimum Security Clearance:

No Clearance

Details:

Knowledge and Skills Required:
  • Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc.), Internet and other research tools, word-processing and databases
  • Filing skills
  • Knowledge of office equipment use: such as fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc.
  • Ability to easily grasp complex situations, work independently and as a team member, as well as accept direction
  • Ability to communicate appropriately with all levels of staff and guests
  • Ability to pass standard clerical skills test

Knowledge and Skills Preferred:
  • Ability to excel in deadline-driven, high-volume environments
  • Knowledge and use of Hospital mainframes and other resources

Education and Experience Required:
  • 3 years of experience in office/secretarial work, OR associate's degree in secretarial science or business AND 1 year of experience in office/secretarial work

Education and Experience Preferred:
  • 4 years of secretarial experience in fast-paced environment
  • Associate's degree in secretarial science or business

Visium Resources is an award-winning employment firm with a mission to match talented individuals with highly successful organizations. At Visium, our company's success is based on your success. When you work with us, you are never 'just a number'. You are our most important asset. Here, you will know us by name through our regular visits to client sites and even occasional luncheons. We will always be there when you need assistance and will always go the extra mile to ensure that you are as successful as possible. Whether you're looking for contract, contract-to-hire or permanent opportunities, we firmly believe there is no employment agency that will work harder for you than Visium.

Visium Resources is an equal opportunity employer and values diversity. All employment is decided based on qualifications, merit and business need.

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