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Director of Administrative Operations for School of Health Sciences
4 months ago
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Works effectively as a team member, embracing and fostering LU's mission by:
Operations-70%
* Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; and oversee all financial, project/program, and grants accounting, working collaboratively with the SHS Administrative Assistant team and Chairs
* Assist SHS Leadership with day-to-day operations to increase effectiveness and efficiency; manage WorkDay for SHS in collaboration with the Senior Administrative Assistant to the Dean; manage the faculty assignment database tools; manage SHS databases
* Establish and monitor goals consistent with the Dean's vision and the School's strategic plan
* Plan, organize and coordinate School's external accreditation projects and activities with specialized accreditors
* Partner with Chairs and Program Directors to monitor progress toward accreditation goals with program-specific accreditors
* Manage the specialized accreditation centralized hub including the availability of resources, ensuring that they are up-to-date with IERs guidance and policies from program-specific accreditors; training Chairs and Program Directors on using the centralized hub for accreditation management
* Provide accreditation information to the Dean to assist with decision-making in alignment with strategic planning; as directed, disseminate findings to appropriate stakeholders
* Manage professional development and travel funds
* Update and implement all necessary business policies and accounting practices for the School; improve the School's overall policy and procedure manual
* Work with the Dean on fundraising efforts to manage grant and donation revenue and ensure grant agreement compliance; liaise with the Development Office
* Liaise with Procurement and other finance-related offices in LU
* Liaise with Marketing; update SHS website and social media; manage internal digital media
* Coordinate information for the SHS annual Newsletter
* Review new and current faculty files for educational and professional qualifications according to SACS requirements
* Supervise other assigned staff focused on operations within SHS entities
* Other duties as assigned
Special Projects-30%
* Coordinate SHS events in collaboration with the Senior Administrative Assistant to the Dean and other SHS Leadership
* Ensures that organizational marketing goals and objectives are being met while managing the development of print and digital marketing materials as the SHS Marketing POC
* Assist in the identification and evaluation of opportunities to improve department marketing goals and make recommendations and/or strategies to improve marketing performance
* Request Marketing reports, interpret data, assess needs, and make decisions regarding marketing strategies
* Assist the Dean in implementing new processes and systems that increase operational efficiencies
* Under the direction of the Dean, work with the Directors of Operations, Chairs, and Associate Deans to support the development and monitoring of new and existing organizational plans and projects
* Remains abreast of existing and emerging technologies, processes, products, services and leading industry performance benchmark
QUALIFICATIONS AND CREDENTIALS
Minimum Qualifications
* Bachelor's Degree
* Computer experience in Microsoft Office (Outlook, Word, Excel)
* Professional level oral and written communication skills
* Excellent organizational and listening skills
* Ability to work well under stress/pressure
* 2+ years related work experience
Preferred Qualifications
* Project Management Experience
* Positive and can-do focus
ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB
Communication and Comprehension
* High-level financial skills in accounting, budgeting, and financial forecasting.
* Excellent management skills in team building and coordination.
* Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
* Capable of analyzing data for budgeting, operations, and academic planning.
* Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
* Ability to multi-task and manage deadlines.
* Skills in the application of data to improve programs.
* Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
* Strong organizational skills.
* Excellent computer skills.
Problem Solving
* Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
Physical and Sensory Abilities
* Occasionally required to travel to local and campus locations.
* Frequently required to sit for extended periods to perform deskwork or type on a keyboard.
* Regularly required to hear and speak in order to effectively communicate orally.
* Occasionally required to stand, walk, and climb stairs to move about the building.
* Handle materials, reach overhead, kneel or stoop in order to conduct business.
* Regularly lift 10 or fewer pounds.
WORKING CONDITIONS
Cell Phone Stipend
Cell phone stipend will be provided to access email, files, and Microsoft teams after hours for work efficiency and productivity.
Work Environment
The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lighted and the noise level is moderate.
Driving Requirements
Use of one's personal vehicle (or LU vehicles) may be required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver's license, an acceptable DMV record, and liability insurance is required.
Work Hours
Monday - Friday - 8:00-5:00 and occasional evening and weekend hours (e.g. Commencement Ceremonies)
