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Payroll Specialist IV
4 months ago
Job Summary:
Ensures the completion of employee payments, reclamation, and garnishment orders by supporting the distribution of employee payments and exercising judgment issuing or reissuing replacement checks and payment reclamation orders. Conducts routine and nonroutine data uploads. Addresses employee inquiries and internal reporting efforts by coordinating with other departments to gather information related to unanswered information requests. Contributes to adherence to best practices, tax regulations, union contracts, and regulation authorities to ensure compliance across payroll through reviewing regulations.
Essential Responsibilities:
+ Promotes learning in others by proactively providing and/or developing information, resources, advice, and expertise with coworkers and members; builds relationships with cross-functional/external stakeholders and customers. Listens to, seeks, and addresses performance feedback; proactively provides actionable feedback to others and to managers. Pursues self-development; creates and executes plans to capitalize on strengths and develop weaknesses; leads by influencing others through technical explanations and examples and provides options and recommendations. Adopts new responsibilities; adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work; champions change and helps others adapt to new tasks and processes. Facilitates team collaboration to support a business outcome.
+ Completes work assignments autonomously and supports business-specific projects by applying expertise in subject area and business knowledge to generate creative solutions; ncourages team members to adapt to and follow all procedures and policies. Collaborates cross-functionally and/or externally to achieve effective business decisions; provides recommendations and solves complex problems; escalates high-priority issues or risks, as appropriate; monitors progress and results. Supports the development of work plans to meet business priorities and deadlines; identifies resources to accomplish priorities and deadlines . Identifies, speaks up, and capitalizes on improvement opportunities across teams; uses influence to guide others and engages stakeholders to achieve appropriate solutions.
+ Ensures the completion of employee payments, reclamation, and garnishment orders by: supporting the distribution of employee payments (e.g., compensation, State Disability Insurance) in complex and uncommon situations while also processing garnishment orders; exercising judgement issuing or reissuing replacement checks and payment reclamation orders for moderately complex payment situations; and analyzing the procedures used between Human Resources, Finance/Accounting, and Payroll to identify areas to improve accuracy and efficiency between systems.
+ Supports or leverages payroll data processing by: calculating verified adjustments according to computation sheets of key metrics (e.g., timesheets, employee hourly rates, earned time off); delegating data adjustments to the team; conducting routine and nonroutine data uploads; maintaining records of verified adjustments to employee data; and reconciling complex discrepancies between payroll and other accounts and escalating issues to a supervisor/manager and coordinating with other departments as needed.
+ Addresses employee inquires and internal reporting efforts by: coordinating with other departments to gather information related to unanswered information requests; supporting and resolving escalated inquiries regarding pay discrepancies, earned time off, basic tax analysis, and others raised by employees and supervisors; working with other departments such as HR and benefits while taking the initiative to collaborate directly with such departments to obtain information through inquiries and process it; preparing existing nonroutine and complex reports as requested, and creating reports (e.g., exception reporting) address new routine and complex tasks, inquiries, and auditing queries; and identifying problematic trends or patterns within Payroll data which may result in future issues and collaborating with a senior team member or manager on potential solutions.
+ Contributes to adherence of best practices, tax regulations, union contracts, and regulation authorities to ensure compliance by: reviewing regulations to maintain familiarity to be able to interpret and ensure adherence of regulations for the team; and preparing and submitting complex information to regulating authorities, such as application information and employment status changes.
Minimum Qualifications:
+ Bachelors Degree in Payroll, Accounting, Finance, Economics, or related field AND minimum five (5) years of experience in payroll or a directly related field OR Minimum eight (8) years of experience in payroll, or a directly related field.
Additional Requirements:
+ Knowledge, Skills, and Abilities (KSAs): Data Quality; Financial Software; Data Entry; Regulatory Reporting; Reporting Tools; Trend Analysis; Financial Acumen; Financial Analysis; Financial Reporting
COMPANY: KAISER
TITLE: Payroll Specialist IV
LOCATION: Pasadena, California
REQNUMBER: 1226908
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.
