Administrative Assistant

2 weeks ago

Overland Park, United States MarksNelson LLC Full time
  • Provide administrative support to ensure efficient operation of the department
  • Responsible for onboarding new clients and inputting new clients and projects into operating systems.
  • Check the mail system periodically throughout the day for new assessments notices, tax bills, return forms, and other property tax correspondence that will be processed into the property tax system.
  • Prepare and email letters of authorization to clients. Process signed letters into property tax software.
  • Collect and process assessment notices, tax bills, and other correspondence from clients.
  • Request property record cards and appeal deadlines from county and/or state assessment departments.
  • Issue checks for filing fees, record cards and other related expenses.
  • Use computer word processing, spreadsheets and the property tax software to produce and distribute correspondence memos, letters, reports, forms and other documents.
  • Preparing and tracking client engagement letters, proofreading, and editing client letters, performing mail merges, ensuring formatting is by firm standards,
  • Create presentations in PowerPoint for various projects and internal purposes.
  • Travel arrangements (booking flights, rental cars, hotels; providing a detailed itinerary with directions to each destination; confirming client/prospect meetings and hearings along with location and times; organizing receipts, processing and invoicing expenses to the client).
  • Maintain partner calendars (proactively assisting in meeting preparation both internally and externally, assisting in keeping on schedule).
  • Order catering and schedule team events.
  • Attend quarterly administrative department meetings (discuss upcoming projects, creating procedures, examining procedural issues).
  • Assist with accounts receivable issues and prepare/compile supporting documentation.
  • Organize and facilitate weekly or monthly meetings within the department.
  • Proactive in identifying opportunities to support the department.

Core Competencies:
  • Associate of Arts degree in secretarial science or related field from an accredited college or business school and two years of administrative/secretarial experience; or graduation from high school or GED and four years of clerical/secretarial experience.
  • Past experience supporting multiple department heads is preferred.
  • Proficient in Microsoft applications including Word, Excel, Outlook and PowerPoint; knowledge of operation of standard office equipment.
  • Mastery of spelling and grammar.
  • Integrity and the ability to maintain a high level of confidentiality.
  • Ability to proactively anticipate needs.
  • Eager to learn.
  • Strong self-starter who is comfortable working both independently and as a member of a team.
  • Ability to prioritize and work effectively with a high volume of workload and meet deadlines.
  • Communication skills - clear, concise writing and verbal skills.
  • Organization skills; attention to detail and accuracy; flexibility; strong analytical skills.
  • Excel at working autonomously and juggling multiple priorities.
  • Strong customer service orientation and professional appearance.
  • Must be able to interact and communicate with individuals at all levels in the firm and a variety of personalities in a professional manner.

  • Administrative Assistant

    1 week ago

    Overland Park, United States Morgan Hunter Companies Full time

    Administrative Assistant - Kansas City, MO If you are a driven and highly organized individual with a passion for providing top-notch service, we encourage you to apply for this exciting opportunity to join our client's growing team as an Administrat Administrative Assistant, Administrative, Assistant, Staffing, Travel

  • Administrative Assistant

    1 month ago

    Overland Park, United States Aristocrat Investigation LLC Full time

    Position Title: Administrative Assistant – Aristocrat Process Serving Company Overland Park, Kansas Position Overview: We are currently seeking a dedicated and efficient Administrative Assistant to join our process serving company. The Administrative Assistant will play a vital role in supporting our operations by providing administrative assistance to...

  • Administrative Assistant II

    12 hours ago

    Overland Park, United States CNA Financial Corporation Full time

    Performs a combination of duties in accordance with departmental guidelines:Assists management in the coordination of organizational administration activities which may include but would not be limited to performance reviews, cost center updates, cus Administrative Assistant, Administrative, Business Operations, Assistant, Business Partner, Skills, Insurance...

  • Office Administrative Assistant

    4 weeks ago

    Overland Park, United States TalentFund Full time

    TalentFund has partnered with a stable and rapidly growing financial services company located in the Overland Park, Kansas area to hire for an Office Administrative Assistant. This role would be an in-office opportunity and offers growth in a wide variety of ways depending on your long-term goals.The detail-oriented and organized Office Administrative...

  • Office Administrative Assistant

    4 weeks ago

    Overland Park, United States TalentFund Full time

    TalentFund has partnered with a stable and rapidly growing financial services company located in the Overland Park, Kansas area to hire for an Office Administrative Assistant. This role would be an in-office opportunity and offers growth in a wide variety of ways depending on your long-term goals.The detail-oriented and organized Office Administrative...

  • Office Administrative Assistant

    4 weeks ago

    overland park, United States TalentFund Full time

    TalentFund has partnered with a stable and rapidly growing financial services company located in the Overland Park, Kansas area to hire for an Office Administrative Assistant. This role would be an in-office opportunity and offers growth in a wide variety of ways depending on your long-term goals.The detail-oriented and organized Office Administrative...

  • Administrative Assistant

    2 weeks ago

    Overland Park, United States Cerris Full time

    Work hard, have fun! At Cerris our culture is built on hard work - but while enjoying ourselves in the process. Our family of construction companies prides itself on our almost 90 year history, our 100% employee ownership structure, our competitive pay and benefits... But what we pride ourselves most in is our people. We truly believe that our people are our...

  • Administrative Assistant

    4 weeks ago

    Overland Park, United States IMA Financial Group Full time

    What You‘ll DoSupports and demonstrates IMA‘s core valuesValues and understands the importance of diversity, equity, and inclusion among all IMA associates.Interacts professionally and timely with internal and external clients via email, phone, and in-personAbility to perform functions of the role within an IMA office at all timesActs as back up to...

  • Service Dispatcher Administrative Assistant

    1 month ago

    Overland Park, United States TURNER'S CONSUMER SERVICE, INC. Full time

    Benefits: 401(k) matching Competitive salary Free uniforms Paid time off Job Overview We are seeking an organized and efficient Service Dispatcher to join our appliance service company. The ideal candidate will be responsible for managing the scheduling and workflow of our service technicians, ensuring timely and effective service calls. You will be the...

  • Service Dispatcher/ Administrative Assistant

    1 month ago

    Overland Park, United States Turners Consumer Service Inc. Full time

    Benefits: 401(k) matching Competitive salary Free uniforms Paid time off Job OverviewWe are seeking an organized and efficient Service Dispatcher to join our appliance service company. The ideal candidate will be responsible for managing the scheduling and workflow of our service technicians, ensuring timely and effective service...

  • Paralegal & Contracts Administration Assistant

    1 month ago

    Overland, United States Clayco Full time

    About UsClayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $5.8 billion in revenue for 2023, Clayco specializes in the "art and science of...

  • Systems Administrator

    1 month ago

    Overland Park, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in search of a Systems Administrator to join our clients team based in Overland Park, Kansas. This role primarily revolves around providing technical support to end users across various issues and maintaining the smooth operation of our computer systems. This position is pivotal in ensuring the seamless functioning of our...

  • Salesforce Administrator

    3 weeks ago

    Overland Park, United States Prime Capital Financial Full time

    Prime Capital Financial, a leading investment advisory firm specializing in individual wealth management, qualified plans, and participant education, is seeking an experienced and dynamic Salesforce Administrator to join our corporate team in Overland Park, KS.We are looking for a proactive and detail-oriented professional with a passion for optimizing...

  • Administrative Assistant

    2 weeks ago

    Orchard Park, United States psg Full time

    Administrative Assistant Orchard Park, NY 14127, USA Req \#439 Monday, April 19, 2021 Job Summary: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative task Administrative Assistant, Administrative, Assistant, Staffing, Excel

  • Administrative Assistant

    8 hours ago

    Orchard Park, United States psg Full time

    Administrative Assistant Orchard Park, NY 14127, USA Req \#439 Monday, April 19, 2021 Job Summary: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative task Administrative Assistant, Administrative, Assistant, Staffing, Excel Learn More

  • Administrative Assistant

    2 weeks ago

    Menlo Park, United States Mathnasium Full time

    What you will get out of being an Administrative Assistant at Mathnasium: Learn to deal with the public, and become the face of the Mathnasium learning center. Greet and serve students and parent with courtesy and care Get trained on managing the dai Administrative Assistant, Administrative, Operations, Assistant, Math, Education

  • Care Home Administrator

    4 weeks ago

    Overland Park, United States Barchester Healthcare Full time

    Care Home Administrator - FontwellBarchester Healthcare are looking for an experienced and dedicated Administrator to join our team and play a pivotal role within the home's management team. Providing the General Manager with the support needed to ensure the efficient running of a high quality home, this varied position encompasses managing Customer...

  • Administrative Assistant

    4 weeks ago

    Deer Park, United States The LaSalle Group Full time

    LaSalle Network has partnered with a Wealth Management Company, who is seeking an individual with a strong administrative background. This Administrative Assistant would join their team, fully onsite, in Deer Park, IL. Administrative Assistant Responsibilities: Manage client correspondence via email and phone Support Advisors with administrative tasks...

  • Administrative Assistant

    10 hours ago

    Fruitland Park, United States Equity Lifestyle Properties, Inc. Full time

    Administrative Assistant, Administrative, Assistant, Property Management Learn More

  • Data Administrator

    3 days ago

    Overland Park, United States The Rank Group plc Full time

    Data Administrator - Cape TownCompany DescriptionThe Rank Group is growing rapidly within both our Venues and Digital businesses. If you're not sure who we are, you may be more familiar with us through our iconic brands; Mecca Bingo and Grosvenor Casino. We have most recently acquired Stride Gaming, which, together with our existing Digital business, forms...