Administrative Assistant

7 days ago


Santa Barbara, United States Human Good Full time

Part-time

Friday, Saturday, Sunday

8 A.M.-4 P.M., or 8:30 A.M.-4:30 P.M.

Pay: $24-$30/DOE

Administrative Assistant

Under general supervision of the Health Services Administrator, the Administrative Assistant provides clerical support to the admissions program of the Health Center including intake functions, admission contracts, room readiness, tours, and other clerical duties including support front office duties with outstanding customer service.

The following duties are normal for this position. These are not exclusive or all-inclusive. Other duties may be required and assigned.

Work Duties

* Position will support administrative and front office duties by providing excellent hospitality and customer service, as the first impression for all visitors coming to the Health Center.
* Will manage both external and internal calls; provide an overview of health center information to those inquiries in support of the marketing and sales efforts.
* Will assist with resident services such as transportation, mail and deliveries and the coordination of visitors.
* Provides clerical support for Health Center admission policies and procedures in cooperation with the Health Center Administrator to meet company standards and governmental regulations.
* Referral Intake: timely response to incoming referrals, referral review, confirming financial qualifications, obtaining authorizations for applicable insurances, confirm admission qualifications by utilizing the admission "green, yellow, red" decision tree, admission accept or deny communication in portal, and/or with discharge planners.
* Clerical: preparing admission contract packets and related forms, compliance with signing in for admission/move in, admission related phone calls, tours, IDT communication about new admits, ensure room readiness, welcoming patient, setting up new patient in EHR, and other related tasks.
* Adheres to HIPAA privacy rules and company policies, procedures and practices which require that resident-identifiable health information will only be used to perform the essential functions of the job;
* Maintain working knowledge of, and assist in, accessing community resources;
* Performs other related duties as required.

Skills

* Strong communication, organization, negotiation and public relation skills
* Effective problem solving and decision making skills
* Proficient with the PC including the MS suite of products
* Time management skills

What's in it for you?

Part-Time/Per Diem Team Members:

* Medical benefits starts the 1st of the month following your start date
* Matching 401(k)
* $25+Tax per line Cell Phone Plan

Full-Time Team Members:

* 20 days of paid time off, plus 7 company holidays (increases with years of service)
* 401(k) with up to 4% employer match and no waiting on funds to vest
* Health, Dental and Vision Plans- start the 1st of the month following your start date
* $25+Tax per line Cell Phone Plan
* Tuition Reimbursement
* 5 star employer-paid employee assistance program
* Find additional benefits here: www.HGcareers.org



  • Santa Barbara, United States Foundation Partners Group Full time

    Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time. Our team...


  • Santa Barbara, United States Sonatech, Inc. Full time

    Sonatech, LLC is a premier undersea acoustics engineering and manufacturing company. With a focus on supplying advanced SONAR solutions for the US Navy, our technical expertise, customized design capabilities and diverse manufacturing abilities have led to Sonatech products being deployed on virtually every class of underwater Navy system currently in...


  • Santa Barbara, United States Equity Lifestyle Properties, Inc. Full time

    With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!ELS is hiring for the position of Administrative Assistant in Santa Barbara, California.What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents....


  • Santa Barbara, United States AppleOne Full time

    Job DescriptionJob DescriptionTitle: Office Assistant Starting Pay: $22 per hour Location : Santa Barbara ONSITE Schedule : 8:00am-5:00pm Temp to hire A local construction company is looking for an Office Assistant to join our team! The ideal candidate will have 1-2 years of office administration experience and basic entry-level Accounts Payable skills (...


  • Santa Barbara, United States AppleOne Full time

    Job DescriptionJob DescriptionA property management company in Santa Barbara, CA is looking for an Administrative Assistant to join their team! The ideal candidate will have two years of administrative experience in a similar role. Pay: $25-$26 an hour Schedule: Full-time hours, Monday-Friday, 8am-5pm Location: On-site in Santa Barbara, CA 93105 Duration:...


  • Santa Barbara, United States Tulip Cremation Full time

    Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time. Our team...


  • Santa Barbara, California, United States Platform Accounting Group Full time

    Job OverviewWe are seeking a highly skilled Administrative Assistant to join our front office team at Platform Accounting Group. As an Administrative Assistant, you will play a vital role in supporting our clients and providing administrative services to our accounting staff.


  • Santa Barbara, United States Foundation Partners Group Full time

    Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time. Our team...


  • Santa Barbara, United States Foundation Partners Full time

    Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time. Our team...


  • Santa Barbara, California, United States MarBorg Industries Full time

    We are seeking a highly skilled Administrative Assistant to join our team at MarBorg Industries in Santa Barbara. As an integral part of our operations, you will be responsible for providing exceptional customer service and administrative support.Job SummaryThe ideal candidate will have a strong background in administration, excellent communication skills,...


  • Santa Barbara, California, United States MarBorg Industries Full time

    Job SummaryWe are seeking a skilled Administrative Assistant - Customer Service Representative to join our team at MarBorg Industries.About the RoleThis is a full-time position, working approximately 19-24 hours per week. The hourly wage for this role is estimated to be around $20-$25 per hour, based on industry standards and the company's compensation...


  • Santa Barbara, United States Marriott Full time

    Additional Information Pay: $26.00/hour Job Number 24165779 Job Category Administrative Location The Ritz-Carlton Bacara Santa Barbara, 8301 Hollister Avenue, Santa Barbara, California, United States Schedule Full-Time Located Remotely? N Relocation? N Position Type Non-Management POSITION SUMMARY Enter and retrieve information contained in computer...


  • Santa Barbara, United States Marriott International, Inc Full time

    Additional InformationPay: $26.00/hourJob Number24189359Job CategoryAdministrativeLocationThe Ritz-Carlton Bacara Santa Barbara, 8301 Hollister Avenue, Santa Barbara, California, United States, 93117VIEW ON MAPScheduleFull TimeLocated Remotely?NPosition Type Non-Management POSITION SUMMARY   Enter and retrieve information contained in computer databases...


  • Santa Barbara, United States Marriott International, Inc Full time

    Additional InformationPay: $26.00/hourJob Number24189359Job CategoryAdministrativeLocationThe Ritz-Carlton Bacara Santa Barbara, 8301 Hollister Avenue, Santa Barbara, California, United States, 93117VIEW ON MAPScheduleFull TimeLocated Remotely?NPosition Type Non-Management POSITION SUMMARY   Enter and retrieve information contained in computer databases...


  • Santa Barbara, United States Marriott International, Inc Full time

    Additional InformationPay: $26.00/hourJob Number24189359Job CategoryAdministrativeLocationThe Ritz-Carlton Bacara Santa Barbara, 8301 Hollister Avenue, Santa Barbara, California, United States, 93117VIEW ON MAPScheduleFull TimeLocated Remotely?NPosition Type Non-Management POSITION SUMMARY   Enter and retrieve information contained in computer databases...


  • Santa Barbara, California, United States CenCal Health Full time

    CenCal Health is seeking a highly skilled Project Coordinator to join our team. As a Project Coordinator, you will play a critical role in providing administrative and operational support to enhance project, program, and portfolio management across the organization.Key Responsibilities:Administrative Support: Manage project documentation, schedule meetings,...


  • Santa Barbara, California, United States AppleOne Full time

    Job OverviewWe are seeking an experienced Administrative Assistant to join our team at AppleOne in Santa Barbara, CA. This is a full-time opportunity with a temporary-to-hire contract.Estimated Salary: $52,000 - $54,500 per annum, based on 40 hours of work per week and assuming a 13-week contract period.ResponsibilitiesProvide administrative support to the...


  • Santa Barbara, United States AppleOne Full time

    Job DescriptionJob DescriptionA well-known construction company located in Santa Barbara, CA is looking for an Administrative Assistant with entry-level accounts payable experience to join their team! Pay: $22 an hour (pay increase possible upon permanent hire) Duration: Temporary-to-Hire Schedule: Full-time, M-F, 8am-5pm Location: On-site in Santa...


  • Santa Barbara, United States California Retina Consultants Full time

    Payroll & Benefits AdministratorThe Payroll and Benefits Administrator is responsible for managing all aspects of payroll processing, benefits administration, and providing assistance with the employee onboarding process. This role ensures the timely and accurate delivery of payroll, maintains compliance with federal and state regulations, and supports...


  • Santa Barbara, United States California Retina Consultants Full time

    Payroll & Benefits AdministratorThe Payroll and Benefits Administrator is responsible for managing all aspects of payroll processing, benefits administration, and providing assistance with the employee onboarding process. This role ensures the timely and accurate delivery of payroll, maintains compliance with federal and state regulations, and supports...