MDC Clerk Supervisor

Discover a rewarding career with us

Our full-time positions come with an array of excellent benefits including comprehensive healthcare coverage, a pension plan, flexible spending accounts and even a tuition reimbursement program.

At Lancaster County, we understand the importance of work-life balance. That's why we offer paid time off for sick, vacation and holidays, an employee assistance program, and family medical leave.

If you're passionate about making a difference, apply today to join us in serving the community

JOB SUMMARY

This is administrative and technical clerical work carrying out supervisory and procedural processes within a magisterial district court office. Assignments may require data entry or the use of other office equipment with emphasis on the employee's responsibility for supervising one or more employees within the office and to ensure that all clerical work is being done in accordance with the District Justice Automated Office Clerical Procedures Manual promulgated by the Administrative Office of Pennsylvania Courts.

ESSENTIAL JOB FUNCTIONS

Shall make and review work assignments for and supervise one or more full-time clerical employees; explain office functions, operations and procedures to new employees and oversee all clerical work being done in the office to ensure that all clerical work is being done in accordance with the District Court Automated Office Clerical Procedures Manual promulgated by the Administrative Office of Pennsylvania Courts. Shall work under the direct supervision of the magisterial district judge in coordinating work assignments and overall office operations.

Receive and docket civil complaints; schedule civil hearings in coordination with the Judge's schedule;

Receive and date stamp motor vehicle citations; secure Magisterial District Judge signature on citation; send copy by certified mail to defendant; identify pending citations (i.e. unpaid) from computer tickler list; prepare warrants for open violations and notify constable and/or law enforcement officials for service; monitor and print DL-38 motor vehicle license suspension notices for moving violations and notify defendant and State; identify no response cases from license suspension tickler file; send license suspension final notice to State; establish and maintain files and computer records for all cases, and update same with all activity.

Receive visitors and callers to the office; answer questions from public, lawyers, representatives from other offices in the Court, the County, the State and related organizations, and the public about general functions and operations of the office and relationship with related offices; explain civil complaint process; provide information to attorneys and Court officials on cases; refer individuals to other officials and offices for related or further assistance.

Receive, review and process incoming mail; answer correspondence on civil and/or motor vehicle processes, referring complex and/or misdirected mail to more appropriate party; type or otherwise handle correspondence, memoranda, forms, and similar activity for the office; may receive and account for monies from a variety of sources.

Receive criminal complaints; prepare and print completed docket transcript form in all criminal cases; prepare summonses and/or warrants, depending on nature of complaint and consequent processing; notify constable and/or law enforcement agencies to arrange service; determine availability of and coordinate schedules for police officials, State, local and private attorneys; schedule preliminary hearings; prepare and send written notices of preliminary hearing to all parties; prepare subpoenas; notify constables to arrange service; prepare bail bonds; receive, write receipts for and record bail money; print daily schedule; distribute copies of bail bonds to all involved parties; establish and maintain files and related computer records for all criminal cases; update records and computer dockets with all activity in each case.

Receive fees, court costs, fines, and other monies; print receipts for same; record monies received; post to accounts; prepare bank deposits on daily basis; deliver deposits to bank; prepare weekly checks to County and State; balance accounts; prepare and submit monthly reports to the State and other jurisdictions on monies assessed and received. Issue checks to constables and restitution checks to victims.

Monitor and print summonses from computer reports for non-traffic cases; monitor and print warrants for failure to pay and failure to respond.

Prepare payroll, office supply orders, petty cash reimbursement forms and other forms required by the Court Administration Office.

MINIMUM QUALIFICATIONS

* Education equivalent to high school graduate, including course work in standard business practices;
* Three years of clerical and/or data entry experience in an administrative, governmental, judicial or law enforcement setting;
* Any equivalent combination of education, experience and training that provides the required knowledge skills and ability to perform this job

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

Successful completion of a Background Investigation.

ADDITIONAL INFORMATION

The County of Lancaster offers comprehensive benefits to our employees. Read more about our benefits here.

Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.