Administrative Assistant

1 week ago

Sylmar, United States Collabera Full time
Description
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Administrative Assistant

Contract: Sylmar, California, US

Salary: $28.00 Per Hour

Job Code: 355682

End Date: 2024-12-13
Days Left: 27 days, 2 hours left

Apply

Job Description:

Duties:
  • Receiving/screening/directing phone calls//e-mails; making travel arrangements; scheduling appointments; arranging meetings; preparing correspondence/reports/documents/presentations; coordinating execution of contracts; submitting invoices to finance; coordinating publication clearance, submission and review; collecting/distributing data; and maintaining paper/electronic filing systems.
  • Problems involve recurring, routine situations; usually refers more complex problems to supervisor or more senior level personnel.
  • Assists with calendar management, travel arrangements, expense reports, invoice processing and other administrative tasks as required.
  • Assists with administrative support for meeting planning, townhalls, and agenda management for weekly, monthly, and quarterly leadership team meetings.
  • Assists with tracking department activities and key metrics including changes in org charts, budget/invoices, quarterly progress against goals, completion of assigned trainings, vacation utilization, and travel.
  • Assembles, and analyzes information; prepares reports, agendas, correspondence and memoranda as guided by general
  • Organizes, prepares, and maintains department files, records documentation, presentations, and other associated materials as directed.
  • Organizes, prepares, and maintains copies of vendor contracts.
  • Orders and maintains the office supply inventory for the department.
  • Resolves and/or facilitates resolution of problems including identifying causes of problems to prevent re-occurrence of problems.

Education/Education:
  • High School Diploma/GED
  • Minimum 3 years previous administrative experience or equivalent.
  • Proficiency with M/S Office Suite (Excel, Word, PowerPoint, Outlook)
  • Organizational skills, attentiveness to detail and the ability to work under general supervision.
  • Intermediate to advanced knowledge of Office Suite, Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Preferred:
  • Associate's or Bachelor's degree.
  • Workday experience is a plus.
  • Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization.
  • Work cooperatively and productively with others.
  • Demonstrated problem solving skills.
  • Ability to take initiative and work independently.
  • Anticipate challenges and opportunities proactively.

Pay Range: $25/hr - $28/hr

Job Requirement
  • Administrative Support
  • Calendaring
  • Travel Coordination
  • Data Entry
  • Office Suite
Reach Out to a Recruiter
  • Recruiter
  • Email
  • Phone
  • Vishnu Nair
  • vishnu.nair@collabera.com

Apply Now

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