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Contract and Administration Unit Lead

4 months ago

New York, United States City of New York Full time

Job Description

***IMPORTANT NOTE: Only those currently serving as a permanent or probable permanent Administrative Contract Specialist Non-Manager will be considered.***

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Wastewater Treatment (BWT) is responsible for the operation and maintenance of all facilities related to the treatment of sewage within the five boroughs of the City. This includes 14 wastewater treatment plants, sludge dewatering facilities, collections facilities (pumping stations, combined sewer overflow retention facilities, regulators, tide gates, etc.), wastewater laboratories and harbor vessels.

The Contracts and Administration Unit Lead will coordinate all large payments and large contract procurement activities for the Bureau. The Unit Lead will directly supervise a team of seven analysts and will follow up weekly with the team on aging payment reports, subcontract approvals and submission of timely reports as requested by ACCO, Law Unit and Mayors Office. Additionally, the Unit Lead will be responsible of submission of yearly performance evaluations and assist in as needed hiring actions for the unit.

Contract and Administration Unit Lead Duties and Responsibilities:

- Working experience and knowledge of large-scale procurement and public works contracting methods and procedures, including research methods and techniques. Assists in various activities and work from the beginning of the procurement process through final close-out. Assists in monitoring contract compliance; receives, reviews, and processes contract verifications for compliance;

- Provides administrative support to the Section Chief of Contracting and Administration and serves as point of contact for program staff as well as advising project managers in the selection of appropriate procurement methods and strategies.

- Coordinates and performs professional-level administrative work in procurement and contract administration.

- Coordinates and oversees assignment of payments to staff

- Assists with the maintenance/upkeep of the procurement document management system by ensuring all original contract and procurement documents are saved in a central location.

- Assists in creating various procurement documents.

- Attends/leads various meetings, including pre-bid and post-bid debriefings and follows up with unit action items.

- Maintains accurate records and files; develops storage of records and retention schedules.

- Submit and approve contract actions in PASSport

- Performs other related duties as assigned.

Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or

2. A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or

3. A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.